2017 Fall Convocation Program Thursday, August 17, 2017 8:00 a.m. - - PowerPoint PPT Presentation

2017 Fall Convocation Program

Thursday, August 17, 2017 8:00 a.m. – 1:00 p.m. L-105

Master of Ceremonies: Steve Quis

2017‐2018 • The Year of San Diego Miramar College

2

3

Our Mission

4

5

6

Enrollment Growth

7

Enrollment Growth

8

Since July 1, 2013 to June, 30, 2017

New Faculty : Total 53

• GFU : Teaching faculty: 42
• GFR : Non‐teaching faculty: 11

New Classified Staff: Total 55

• GFU : 33
• GFR : 22

New Managers : 3

• GFU : 1
• GFU : 2

9

10

11

12

Delivery

REAFFIRMED ACCREDITATION FOR SEVEN YEARS ON THE BASIS OF A COMPREHENSIVE EVALUATION ‐ One of the Four Colleges during the Spring, 2017 Accreditation Cycle.

13

Jack Kent Cooke Foundation recipients

14

Rewarded by Students

Christopher Patrick 2013 JKC Recipient Mehrdad Yazdanibiouki Trinh Nguyen 2014 JKC Recipients Colin Skinner 2015 JKC Recipient Thaimae Le 2016 JKC Recipient Ishak Mahamoud 2017 JKC Recipient

15

Rewarded by National Organizations

16

Rewarded by National Organizations

17

Rewarded by National Organizations

18

Rewarded by National Organizations

19

Rewarded by the State

20

Rewarded by the State

21

Starting Fall 2018…

San Diego Miramar College

Women’s Volleyball Team

22

Rewarded by the State

23

Mission Completed

24

25

Ongoing, Non-stopping, Demanding yet Rewarding

26

Milestone: Mid-Size College 2017-2018

Passion Service-Oriented Quality A New Page for San Diego Miramar College

Thank You

27

F A L L 2 0 17 CO N V O C A T I O N

Culture of Action: Progress on Institutional Effectiveness

Drum roll

 Miramar College has been reaffirmed for 7 years

Miramar College Planning Framework

 Student Success Framework for Long-term Integrated Planning

Eight Principles of Redesign

Addressing the ACCJC Recommendations

 Eight recommendations for improvement- Why are these important?  What action plans were already in place that address the

recommendations?

 What new action plans were developed?  How can you get involved?

Recommendation 1

In order to increase effectiveness and better determine whether its mission directs institutional priorities, the ACCJC team recommends that the College engage Administrative, Instructional Support, and Student Services programs in program review to address how well program missions align with the College mission. (Student Services, Administrative Services, Instructional Support Services)

External Evaluation Team Report

 Instructional Services served as a best practice for using prompts in program review

to analyze data on enrollment, course success, course retention, and learning

• utcomes assessment as the basis for creating goals and supporting requests for

additional resources as it relates to the college’s mission statement

 The following divisions/ areas need to incorporate program review prompts to

demonstrate how their respective mission supports the institutional mission:

 Student Services  Administrative Services  Instructional Support Services

Student Services

 Where are we now?

 Student Services Leaders have mapped their respective program mission

statements to the campus statement

 Incorporated mission statements into program review – will be using to guide

and inform activities to achieve outcomes based on the scorecard and 6 Factors of Student Success

 Leads:

 Student Services Leaders – check with your department for new mission

statement

 Review program review

Administrative Services

 Where are we now?

 Administrative Services Program Review Committee met on 4/ 7/ 17 and:  Decomposed College Mission Statement  Decomposed Unit Mission Statements  Performed Gap Analysis  Revised Unit Mission Statements to align with College Mission Statement

 Leads:

 Denise Kapitzke, Elaine Vega, Stephen Um, Josh Beall, Virgil Afan, Anna Liza

Soriano, Brett Bell

Instructional Support Services

 Where are we now?

 Instructional support units include Library, AV, ICS, Academic Support Center,

and ILC

 Plans to have all instructional support units meet in the 2017-18 academic year to

develop prompts in Taskstream for implementation in the 2018-19 academic year (next full program review)

 Leads:

 Daniel Miramontez, Lou Ascione, Donnie Tran, Francine McCorkell, Glenn

Magpuri, Kurt Hill

Recommendation 2

In order to increase effectiveness, the ACCJC team recommends that the College analyze learning outcomes assessment results by meaningful disaggregation of data by subpopulations of students, instructional and tutorial delivery methods, learning support services, and locations to enhance dialogue and prompt appropriate action. (Instructional Services and Student Services)

Instructional Services

 Where are we now?

 Pilot project for course SLO disaggregation in progress  Investigating purchase and implementation of improved tutorial tracking systems

 Leads:

 Laura Murphy, Alex Sanchez, Wai-Ling Rubic, Laura Pecenco, Mary Kjartanson,

IPR/ SLOAC Committee Members, Xi Zhang, Paulette Hopkins, Donnie Tran, Reylyn Cabrera, & Lou Ascione

Student Services

 Where are we now?

 Continue to address Student Equity/ monthly SSSP data

 African American  American Indian  Latino  Pacific Islander  DSPS  Using RFP Proposals

 PR/ SLOAC for Student Services has met with Research Analyst and looking to bring

discussion to larger Student Services Leaders meeting for further discussion on meaningful disaggregation

 Academic Success Center - Tutor Trac

 Leads:

 Adela Jacobson, MaryAnn Guevarra, Kandice Brandt, Dana Stack, Donnie Tran

Recommendation 3

In order to increase effectiveness, the ACCJC team recommends that the College develop a procedure for evaluating its program review processes for student services, administrative services, and instructional services to assure their effectiveness in supporting academic quality and accomplishment of the mission.

(Instructional Services, Student Services, Administrative Services)

Instructional Services

 Where are we now?

 IPR/ SLOAC Committee to assist in evaluation of PRs by providing feedback “as

• ption” to programs & departments

 Approved by Academic Affairs (April 2017)  Approved by Academic Senate (May 2017)  Deans participated in Taskstream PR training

 Leads:

 IPR/ SLOAC Committee Members (Julia McMenamin, Laura Murphy, John

Salinsky, Dan Wilke, Patricia Manley, Alex Sanchez, Cheryl Vallejo, Xi Zhang, Paulette Hopkins, & Margarita Sanchez), Instructional Deans

Student Services

 Where are we now?

 Evaluation form to review Program Review has been developed and reviewed by the

Student Services Leaders (including, but not limited to the following examples)

 Improve program planning  Improve services to students  Results are thoroughly reviewed and discussed  Evaluation to be incorporated on an annual basis to make informed changes (serve as

a mid-cycle review)

 Summary report to be provided at end of 3-year cycle

 Leads:

 Adela Jacobson, MaryAnn Guevarra, Kandice Brandt, Dana Stack, Donnie Tran

Administrative Services

 Where are we now?

 Administrative Services Program Review Committee is currently defining how

each unit in the division supports academic quality

 Administrative Services will align its service goals with this definition of academic

quality where appropriate

 Administrative Services will assess its Program Review process on a regular cycle

to ensure its effectiveness in supporting this definition of academic quality

 Leads:

 Denise Kapitzke, Elaine Vega, Stephen Um, Josh Beall, Virgil Afan, Anna Liza Soriano, Brett

Bell

Recommendation 4

In order to increase effectiveness, the ACCJC team recommends that the College identifies and regularly assesses learning outcomes for all courses, programs, certificates and degrees using established institutional procedures. (Instructional Services)

Instructional Services

 Where are we now?

 Outcomes Assessment Coordinator provides leadership to SLOAC process  Increased reassigned time for department chairs  “SLOlapalooza” FLEX activity  IPR/ SLOAC Committee faculty members provide assistance to other faculty  Degree & Certificate achievement reports analyzed and discussed

 Leads:

 Laura Murphy, Department Chairs, IPR/ SLOAC Committee Members

Recommendation 5

In order to increase effectiveness, the ACCJC team recommends the College publish two-year course sequence charts in the College catalog.

(Instructional Services)

Instructional Services

 Where are we now?

 Two-Year Course Sequences for all degrees & certificates posted to college

website.

 Leads:

 Department Chairs, Counselors, Deans, Mara Palma-Sanft, & Margarita Sanchez

Recommendation 6

In order to increase effectiveness, the team recommends that the College improve assessment for all Student Support Services and implement annual assessment tools in addition to the three-year student feedback surveys to document support of student learning for demonstrating continuous quality improvement. (Student Services)

Student Services

 Where are we now?

 Alignment of mission statements allowed for Student Services to assess each area’s

activities, goals, and objectives, for a more comprehensive review towards continuous quality improvement

 Will be working to collect feedback on an ongoing basis and conduct an annual review  Data: Center data around the scorecard and Six Factors of student success  Are the interventions being offered having an impact on student success?  Working with Research Analyst’s Office for data collection methodology and analysis  PR/ SLOAC met with Research Analyst and plan to have meeting with larger Student

Services group

 GOAL: Develop tools for assessment to be implemented fully in spring 2018

 Leads:

 Student Services leaders

Recommendation 7

In order to improve effectiveness, the ACCJC team recommends that the College aligns its plans for technology support staffing needs with its capital improvement projects.

(School of Planning, Research & Institutional Effectiveness, Library and Technology)

External Evaluation Team Report

 The District IT staff is appropriately represented at the college planning level  Stronger coordination is needed between the District and Colleges for integrating the

District Technology Master Plan 2016-2018 (Draft) with the Colleges Technology Operational Plan

 The District needs to convene a districtwide Technology Committee consisting of

individuals with the appropriate technology skills from the three colleges and Continuing Education

 This Technology Committee will provide a mechanism by which broad based

communication related to districtwide technology support and services may be addressed

School of PRIELT

 Where are we now?

 San Diego Miramar College Technology Plan 2.0 Fall 2017-Spring 2020  Plans to develop and implement Districtwide Technology Committee

 Leads:

 College Technology Committee, Daniel Miramontez (PRIELT Dean), Kurt Hill

(ICS Supervisor), Glenn Magpuri (AV Supervisor), Bonnie Dowd (Executive Vice Chancellor of Business and Technology), Todd Williams (ACS), Don Bertram (Acting Director of Information Technology Services)

Recommendation 8

In order to increase effectiveness, the ACCJC team recommends that the College follow through on its Actionable Improvement Plans and Action Project to better assess and improve its shared governance procedures and practices as delineated in the Quality Focus Essay (QFE). (Planning and Institutional Effectiveness Committee)

PIEC

 Where are we now?

 Governance evaluation tools were collected in May 2017 from all committees and

subcommittees

 Analysis of results are taking place and will continue in fall 2017 to inform

actionable improvements

 PIEC will continue to monitor the progress of all Action Projects stated in the

QFE

 Leads:

 College Governance Committee (CGC), CGC Chair, Planning and Institutional

Effectiveness Committee (PIEC), College Executive Committee (CEC)

Culture of Action…

 Not just to address recommendations  Continue what we do well  Collaboration!  Improve our operations in better serving students

Roadmap

Crosswalk Improvement Recommendations to Redesign Principles



Accelerate entry into coherent programs of study



Recommendation 5 

Minimize time required to get college ready



Recommendation 6 

Ensure students know requirements to success



Recommendation 5 

Customize and contextualize instruction



Recommendations 2 and 4 

Integrate student support with instruction



Recommendations 1 and 3 

Continually monitor student progress and proactively provide feedback



Recommendation 2 

Reward behaviors that contribute to completion-N/ A



Leverage technology to improve learning and service delivery



Recommendation 7

Planning Framework

This year…

 Recap: Planning Summit 2017 - Miramar ACTx

 Introduced how some faculty/ services are demonstrating culture of action  Showcased best practices

 Address gaps (Best practices and eight accreditation improvement

recommendations)

 How can you contribute to addressing the gaps through your work?

One way to address gap (Collaboration)

 Website Redesign Project

 The college website redesign was the most collaborative effort to date  First time the College employed a “Discovery” process as follows:  Basic quantitative data analysis through Google Analytics  Focus group meetings with all constituent groups (faculty, classified staff, administration, and

students)

 Conducted theme analyses based on focus group input  Worked with consultant to redesign website based upon Discovery process using quantitative

and qualitative data

 Performed review sessions of redesign templates opened to entire college in which a final

design was selected based on feedback

 Web Designer (Bill Smith) and support (Kurt Hill) worked diligently with consultant to

develop, produce, and implement new website redesign

 Also worked with the various units, departments, schools, and divisions on the migration of top-

level content

Collaboration is Key

 Ongoing collaboration

 Feedback is ongoing and incorporated into “polishing” the new site  Collaboration not always public or visible (e.g., open discussion and public review).

Collaboration happens internally among staff. Such as having tighter collaboration between PIO and Web Designer for graphic needs.

 Have we achieved perfection? No – but we’ve improved both the

process and the product

Website Redesign-Student Focus

 Based on campus collaboration it was clear that the website needed to

be student focused

 The College’s Integrated Planning Framework served as a backdrop

regarding student pathways (connection, entry, progress, and completion) for the website redesign via simple steps outlined for “Future”, “Current”, and “Graduating” student pathways

 Captive audiences (i.e., Faculty, Staff, Administration) have their own

respective pathways, but majority of home page real-estate is devoted to student use

 How so?

San Diego Miramar College New Website

 Link to video here

Additional Information

 Moving Forward:

 Content authors will have accounts on new website to update their content (as identified

through respective vice presidents)

 Training resources will be available to content authors on new website (forthcoming fall 2017)  Focus during fall 2017 is to have lower level content fully migrated over to new website by end

• f semester

 Old web server will be decommissioned January 2018  In collaboration with Web office, all old content will need to be updated on the new site by content

authors by December 8, 2017

Feedback:

 Please continue to email Kurt Hill and cc Daniel Miramontez  There will be an online feedback form implemented during fall 2017

Collegewide Priorities

 To increase transfer volume  To increase the number of Associate Degrees and Certificates awarded  To increase the success rate for CTE students  To increase the number of course sections to reach the goal of 10,000 FTES  To increase course completion rates for disproportionately impacted

populations of students as identified in the Student Equity Plan

 To increase the number of outreach activities and programs

Planning Summit 2018

 Guided Pathways Initiative

 Nationwide trend  Statewide implementation

TO O LS O F ENG A G EM ENT – ENHA NC ING YO UR TEA C HING TEC HNIQ UES

STUDENT-CENTERED APPROACH

MY PROJECT

Using my ve ry o wn little ha nds…

O NLINE TUTO RING

STUDENT-CENTERED APPROACH

ONLINE TUTORING THROUGH THE ACADEMIC SUCCESS CENTER

• Online tuto ring is tuto ring tha t is o ffe re d o nline during the e ve ning s

thro ug h Bla c kb o a rd a nd Co nfe r Zo o m.

• Using Zo o m, the stude nts a nd the o nline tuto r c a n ta lk, use the c ha t

b o x, sha re sc re e ns, use a white b o a rd, e tc .

• Online tuto rs a re a ssig ne d c o urse s (no t spe c ific c la sse s/ CRNs) to

inc re a se stude nt a tte nda nc e .

• I

nstruc to rs c a n me e t with the o nline tuto r to disc uss tuto ring te c hniq ue s, g uide line s, rub ric s, e tc .

DURING SPRING 2017, WE OFFERED ONLINE TUTORING FOR:

• 1. Busine ss 101
• 2. Che mistry 152
• 3. E

ng lish 101

• 4. E

ng lish 43

• 5. E

ng lish 49

• 6. Ma th 38
• 7. Ma th 46
• 8. Ma th 96

DURING SUMMER 2017, WE OFFERED ONLINE TUTORING FOR:

1. Ac c o unting 116A 2. Ac c o unting 116B 3. Ac c o unting 150 4. Bio lo g y 107 5. Bio lo g y 210B 6. Busine ss 100 7. Busine ss 101 8. Che mistry 100 9. Che mistry 152

• 10. Che mistry 201
• 11. Che mistry 231
• 12. Che mistry 233
• 13. Che mistry 200
• 14. Child

De ve lo pme nt 101

• 15. Child

De ve lo pme nt 103

• 16. E

ng lish 048

• 17. E

ng lish 049

• 18. E

ng lish 101

• 19. E

ng lish 205

• 20. Histo ry 100
• 21. Histo ry 105
• 22. Histo ry 106
• 23. Histo ry 109
• 24. Histo ry 110
• 25. Ma th 038
• 26. Ma th 046
• 27. Ma th 096
• 28. Ma th 104
• 29. Ma th 116
• 30. Ma th 119
• 31. Ma th 141
• 32. Ma th 150
• 33. Ma th 151
• 34. Ma th 100

FOR FALL 2017, WE PLAN TO OFFER ONLINE TUTORING FOR:

1. Ac c o unting 116A 2. Ac c o unting 116B 3. Ac c o unting 150 4. Bio lo g y 107 5. Bio lo g y 210A 6. Che mistry 100 7. Che mistry 111 8. Che mistry 130 9. Che mistry 152 10. Che mistry 200 11. Che mistry 201 12. Che mistry 231 13. Che mistry 233 14. Child De ve lo pme nt 101 15. Child De ve lo pme nt 141 16. Child De ve lo pme nt 162 17. Child De ve lo pme nt 215 18. Co mmunic a tio ns 135 19. E ng lish 042 20. E ng lish 043 21. E ng lish 048 22. E ng lish 049 23. E ng lish 101 24. E ng lish 105 25. E ng lish 205 26. E SOL 19 27. Histo ry 100 28. Histo ry 105 29. Histo ry 106 30. Histo ry 109 31. Histo ry 110 32. Ma th 038 33. Ma th 046 34. Ma th 096 35. Ma th 104 36. Ma th 116 37. Ma th 119 38. Ma th 121 39. Ma th 141 40. Ma th 150 41. Ma th 151 42. Physic s 125 43. Physic s 195 44. Physic s 196 45. T a g a lo g 101 46. T a g a lo g 201

WE NEED YOUR HELP

• Atte nda nc e ha s b e e n lo w. E

nc o ura g e stude nts to a tte nd o nline tuto ring . Yo u c a n a nno unc e in c la ss o r inc lude in yo ur sylla b us. We c a n visit yo ur c la ss.

• I

f yo u use Bla c kb o a rd, I c a n e nro ll yo ur stude nts.

• I

f yo u do n’ t use Bla c kb o a rd, ple a se se nd me yo ur stude nt ro ste r using F a c ulty We b Se rvic e s.

• Do n’ t se e yo ur c la ss liste d? Wa nt a de mo ? Ha ve q ue stio ns? Ple a se e ma il
• r c a ll:

Julia McMenamin 619-388-7690 jmcmenam@sdccd.edu

FLEX IBLE SC HED ULE FO R C LA SSES & SERV IC ES: STREN G THEN IN G THE BRID G E BETW EEN STUD EN T SERV IC ES & IN STRUC TIO N

STUDENT-CENTERED APPROACH

OBJECTIVES

• E

xplo ring o ptio ns to : Ma ximize se rvic e s I nc re a se e nro llme nt I mpro ve re te ntio n Co mpre ss time to c o mple tio n o f stude nt-c e nte re d g o a ls

STUDENT DEMOGRAPHICS

• < 20
• 20 – 24
• 25 – 39
• > 40

17.7% 31.9% 35.5% 14.9%

STUDENT DEMOGRAPHICS BETWEEN FALL 2012 AND FALL 2016

• 45% o f stude nts e nro lle d e xc lusive ly in da y c o urse s
• 10% o f stude nts e nro lle d e xc lusive ly in o nline c o urse s
• 10% o f stude nts we re a c tive milita ry o r ve te ra ns
• 2% o f stude nts we re de pe nde nts o f a c tive duty

HOW CAN WE ACHIEVE THIS?

• I

nvo lve stude nts to e nsure stude nt-c e nte re d instruc tio n

• Utilize de pa rtme nt lia iso ns to ma ximize stude nt e xpo sure to ho urs
• f o pe ra tio n in stude nt se rvic e s
• Re vie w o f c la ss sc he dule to inc lude time s a nd da ys o f c la ss
• ffe ring s to me e t stude nt ne e ds

PLEASE JOIN US

• We ne e d yo ur e xpe rie nc e , e xpe rtise , a nd va lua b le input!

2017 Fall Convocation Program

Thursday, August 17, 2017 8:00 a.m. – 1:00 p.m. L-105

Master of Ceremonies: Steve Quis