2018 Annual Mee-ng Agenda Introduc)ons Chris Pyryt Approval of - PowerPoint PPT Presentation

2018 Annual Mee-ng

Agenda Introduc)ons Chris Pyryt • Approval of 2017 Annual Mee)ng Minutes • FirstService Residen)al Jamyra Rusley • Board of Directors Annual Report Chris Pyryt • CommiEee Reports Sharon Neely and • Olan Knight 2017 Budget Summary Tony SabeK • Elec)on of Board Members 2018 Jamyra Rusley • Guest Speakers Open Discussion • Elec)on Results •

Board Member Introduction • Chris Pyryt President • Sharon Neely Vice President • Olan Knight Secretary • Tony SabeK Treasurer • Joe Cook Member at Large

Our HOA Manager Kendra Whitaker Kendra.Whitaker@fsresiden)al.com • Direct Ext. 214-451-5420 • Who Do I Call If? (sprinkler is running, etc.) • ADer Hours/Emergency 877-378-2388

Purpose of Homeowners Association • Protects Community Property Values • Maintains a Cohesive Community • Owns Common Areas • Pool • Monument Entrances • Community Fences & Walls • Maintains HOA’s Common Property • Enforces Covenants

FirstService Residential Responsibilities Accounting Property Management • Payables/Receivables • On Call 24/7 • Collections • Vendors Management • Attorney Referrals • Monitor Community Property • Monthly Financials • Enforce Covenants • Tax Filings • Monitor Utility Usage • Manage Facilities - Pool Permits- Etc. Administrative • Homeowner/Realtor Inquiries • Process Closings/Transfers • Inventory/Manage Pool Cards & Equipment • Maintain Community Database • Homeowner Communications • Postcards/Newsletters/Notices • Assist Committees

Homeowner Communication www.texas.fsrconnect.com/TheAviaryHoaInc

Homeowner Communication www.texas.fsrconnect.com/TheAviaryHoaInc

New Community Website www.theaviary.org

Board of Directors Annual Report

Neighborhood Communication Website Address: http://groups.yahoo.com/group/aviary/join Join the Aviary Yahoo Group To Stay In Touch With Our Community Share Ideas – Suggestions - Recommendations With Your Neighbors

Clarifications Governing Documents • The Aviary Park is a City of Murphy Park- Any concerns regarding sprinklers etc. should be reported to the City. • Yahoo Group – Neighborhood Blog • HOA Meetings/FSR Connect – Official Communication

Pool Reminders • Swim Diapers are required! Swim Diapers are a simple solu)on to reduce the cost of closing the pool due to contamina)on. • Trespassers and Vandalism Issues (Report to Police) • Don't lend out pool cards to non-residents • All kids under 14 must be accompanied by parent • If you have a guest, you must be present with them at the pool. • 2018 Pool Card Ac)va)on – April 2018

2017 Major Projects • Flag Pole Repairs $1,700 • Bathroom painting and repairs $5,220 • New Pool Furniture $7,057 • Re-plaster and pool tiles $28,923 • Pool lighting $1,880 • Common Area Vandalism $1,676 • Fence Re-staining/Roof Insurance Repairs $11,647 • Tree Trimming at Pool $4,700 • Replacement of Monument Plant Material $6,322 • Website Design/Creation Deposit $1,112 Total: $70,237

Future Projects • Landscaping at pool

Committee Reports

Social Committee 2017 Re-Cap • CommiEee Chair – Sharon Neely lsneely1@verizon.net • Community Garage Sale • Pool Opening • Fall BBQ

Social Committee 2018 Scheduled Events • Easter Egg Hung with PeKng Zoo- March 24, 2018 • Pool Opening Party- May 19, 2018 • Fall BBQ-October 13, 2018

Landscape Committee • Landscape installation at monuments 2017 • Landscape installation at pool 2018 • Yard of the Month Program • Volunteers are needed for this committee

Inactive Committees • Pool • Safety Volunteers are Needed

2017 Budget Summary

Financial Summary - 2017 Budget Actual • Income From Dues and Other $183,500 $183,703 • Opera)ng Expenses Totaled $153,455 $170,452 • Reserve Fund Contribu)on $30,045 $30,045 1. U)li)es $2,136 over budget 2. Pool Maintenance/Repairs $3,171 over budget 3. General Admin *credit is due $1,221 over budget 4. CommiEees $1,824 over budget 5. Landscape & Common Area Maintenance $9,092 over budget

Financials Year End - 2017 Year Ending 2016 2017 Pe0y Cash Posi-on $145 $770 Opera-ng Checking $132,299.52* $105,574 *Mostly pre-paid dues Reserve Fund Balance $120,797 $110,589 Capital/Investment Fund $229,828.06 $230,676

Election of Board Members

Guest Speaker Chief Arthur Cotten

Open Discussion

Elec)on Results

Meeting Adjourn Thank You For Attending