2020 Annual General Meeting Mendota Rowing Club MRC Annual General - - PowerPoint PPT Presentation

MRC Annual General Meeting

2020 Annual General Meeting Mendota Rowing Club

1.Welcome and Introduc/ons (Fran) 2.Your AGM Packet - Budget, Survey, Equipment, Volunteering (Fran) 3.MRC COVID-19 Policies – (Fran) 4.Ideas for Staying Connected and Fit (Nancy and Melissa) 5.Remarks from Masters Coaches (Danielle, et al) 6.Remarks from Junior Coach (Carlee) 7.Learn-to-Row Classes (Pacia) 8.Board of Directors Elec/ons – (Fran) 9.Awards (Fran) 10.Open Chat

2020 Annual General Meeting Agenda

2019 MRC Annual General Meeting

Current MRC Board of Directors

Fran Breit, President, (Term Expires: 2021) Melissa Austin, Vice President, (Term Expires: 2022) Todd Thompson, Treasurer, (Term Expires: 2020) Nancy Jarvis, Assistant Treasurer, (Term Expires: 2021) Jack Austin, (Term Expires: 2021) Kathy Campbell, (Term Expires: 2020) Katrina Carter, (Term Expires: 2020) Danielle Scodellaro,(Term Expires: 2022)

2019 MRC Annual General Meeting

Some Highlights from 2019

• We had 59 Learn-to-Row graduates this year
• 1 LTR team building session
• More than 82 people tested the waters at National Learn

to Row Day

2019 MRC Annual General Meeting

Some Highlights from 2019

Race Results

https://mendotarowingclub.com/Race-Results

MRC Finances 2019

2019 MRC Annual General Meeting

$97,610 $119,601

$0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 Expenses Income

Income vs Expenses

Expenses Income

MRC Annual General Meeting

Dues, $44,966 LTR, $16,225 Events, $28,885 Insurance Claim, $17,438 Donations, $12,087

Operating Income

MRC Annual General Meeting

Expenses 2019

Administrative, $17,295 Boathouse, $12,545 Events, $29,780 Payroll, $29,819 Equipment Maintenance, $6,197 Misc, $1,974

2019 MRC Annual General Meeting

Detailed information on the financials can be found in our minutes on the website under Members-Board

MRC Equipment Spring 2020

• MRC Equipment list and Captains
• Equipment purchased in 2019
• Purchase priorities for 2020

Topics to cover

• Boat Usage in 2019

MRC equipment

EQUIPMENT CAPTAIN Boats and Oars Nancy Ergs Mireille Dock and Hoists Harlan Safety Jackie Launches, Outboards, Fuel Eric Lights, Megaphones Coxboxes Som Boat Trailer Casey

Equipment solid and purchased in 2019

Purchased “low mileage” erg; Upgraded with PM5 Sold old erg

Equipment sold and purchased in 2019, cont.

Hudson LTWT 1X (to replace damaged) 2 Aluminum Regatta tents …and roller bags!

Equipment sold and purchased in 2019, cont.

Sold our old black F350

2020 Fleet

Crew weight range, by boat

SWEEP

Alice 8+ Pratt 8+ TNT 8+ UW 8+ Pangea 8+ Unrepentant 8 Fourmidable 4+ Hexe 4+ Schoop 4+ Kent 4+ Hal 4+

Rower, lbs 110 120 130 140 150 160 170 180 190 200 210 220 SCULLING

Victory 4x Tom Breit 2x GoldFire 2x New 2x Jim 2x Cynthia 1x Legacy 1x Jevon 1x

Rower, lbs 110 120 130 140 150 160 170 180 190 200 210 220

10 20 30 40 50 60 70 80

G

• l

d f i r e T

• m

L e g a c y V i c t

• r

y B r e i t J i m M a r t y n P r a t t L i g e r a / N a n c y ' s F i l l i p e / M i k e ' s H e x e F

• u

r m i d a b l e C y n t h i a A l i c e S c h

• p

P e g g y P a n g e a J e v

• n

U n r e p e n t a n t H a l T N T G i n g e r

2019 boat usage Blue = sculling, Gold = sweep

8+, 792, 35% 4+, 424, 19% 4x, 508, 23% 2x, 408, 18% 1x, 118, 5%

2019 boat usage x seats

8+, 99, 15% 4+, 106, 16% 4x, 127, 20% 2x, 204, 31% 1x, 118, 18%

2019 usage by boat type

NEW in 2020:

Yellow Emergency bags

NEW in 2020:

8 New C2 Skinny Sweep Oars

Other 2020 Equipment Priorities

• 2. New Mid-weight 2X
• 1. New erg

• Report any problems promptly

How can I help?

• Take good care of the equipment
• Volunteer!
• Participate in Fund Raisers

2018 MRC Annual General Meeting

Where does the money for equipment purchase come from?

MRC Annual General Meeting

Fundraising

Madison Marathon $525 Collectivo Coffee Sales $1,284 Rent a Rower $2243 UW Food Service $2546 Equipment Sales (truck) $6150 Erg Sales $1,575 Donations, Boat Naming $3,390 TOTAL $17,713

2018 MRC Annual General Meeting

Mendota Rowing Club On Water 2019 Evaluation

2018 AGM Mendota Rowing Club

88% satisfaction overall

23.53% 10% 32% 34% 32% 47% 64.71% 75% 53% 62% 44% 44%

2019 2018 2017 2016 2015 2014

0.00% 25.00% 50.00% 75.00% 100.00%

Quality of Equipment

2018 2019 2016 2015 2017

0.00% 25.00% 50.00% 75.00% 100.00%

Opportunities to participate in regattas

2017 2018 2019 2015 2016

Opportunities to attend coached practices

2015 2016 2017 2018 2019

Opportunities for Socializing

2015 2016 2017 2018 2019

0% 25% 50% 75% 100% 2019 2018 2017 2016 2015 Extremely satisfied Satisfied Neither Dissatisfied Extremely dissatisfied

79% 59%

Awareness & Satisfaction with BOD

BOD Last Year

2018 AGM Mendota Rowing Club

provides clear information provides timely information solicits feedback sets clear policies

0% 25% 50% 75% 100% Stongly agree Agree Neither Disagree Strongly disagree

BOD Last Year

helps create a sense of community raises enough money ensures programs meet member needs provides strong program oversight

0% 25% 50% 75% 100% Stongly agree Agree Neither Disagree Strongly disagree

2018 MRC Annual General Meeting

• Monthly members – 2 hours/month

Volunteer Requirements for Members

• Full year members – 15 hours/year

2019 MRC Annual General Meeting

Volunteer Hours Buyout Option

All members will be required to log their hours

• n our online tracking system

You can buyout your time for $25/hr or a max of $250/yr. At the end of the year, members who have volunteered less than 15 hours will be invoiced at a rate of $25/hr.

2018 MRC Annual General Meeting

Why are We Tracking Volunteer Hours

Ensure that everyone is doing their fair share. Having a record of volunteer hours is helpful for grant writing. This will give us a better sense of how much work is required for the many tasks that are needed to run the club.

2018 MRC Annual General Meeting

Why are We Tracking Volunteer Hours

Volunteer Hour Tracking https://mendotarowingclub.com/Volunteer- Hours

Boathouse Policies During COVID-19

Only one member at a time or those who are quarantine together (eg. Melissa, Jack, and Brian Austin) are allowed at the boathouse during the "Safer at Home" Wisconsin

• mandate. If you plan to be at the boathouse you must sign up beforehand. If you are at

the boathouse and have not signed up, then you will need to leave if someone who has signed up shows up. When at the boathouse, do your part to reduce the spread of COVID-19 by:

• Washing hands when you come in and before you leave.
• Staying home if you have any symptoms including but not limited to a fever, cough,

sneezing, runny nose, shortness of breath, body aches, headache, chills or sore throat.

• Cleaning anything you touch at the boathouse. We have replaced the cleaning

solution in the spray bottles currently used on the ergs with a bleach solution that is in-line with CDC recommendations. There is signage in the boathouse with information on how to use the bleach solution on the ergs and other equipment. Please adhere to these rules.

• If you have been traveling, quarantine yourself for 14 days before coming to the

boathouse.

Staying Connected and Fit

During Stay-at-Home

Staying Connected and Fit MRC 2020

Mendota Monday Minute:

Our new weekly newsletter!

• Boathouse news
• Links to interesting and inspiring videos, articles
• Upcoming events
• Rowers corner (favorite workout song/playlist, favorite workout, etc)
• Volunteer opportunities

If you’d like to contribute to MMM email maustin@mendotarowingclub.com by Saturday night for the next Monday’s newsletter.

Facebook Members page:

• Reminders of upcoming events- also in

MMM

• Coaches notes to members - also in MMM
• Member contributions:
• Photos
• Inspirational links
• Workouts you like
• Erg playlist

Weekly team Check-in

• Weekend Zoom - Day/ Time TBD
• Fran will be our fun Fun FUN facilitator
• Possible topics
• What you are reading?
• What you are cooking?
• Favorite on-line workout
• Core workout with Fran
• Guest speakers
• You tell us! (email Fran with ideas!)

Team Challenge!!

COVID Challenge benefiting Urban Triage MRC is headed to The Charles River That’s 1,130 Miles and 1,818,559 Meters ★ We’ll keep track of progress on challengehound.com

Mendota Rowing Club

2020 Masters Programming

Mendota Rowing Club

2020 Juniors Programming

Learn to Row 2020

What is Learn To Row?

A 4-week intro program to provide the general public with the opportunity to learn the foundations of rowing and take the next step to join our Novice Team.

• Rowers of all ages (14+) and abilities are

welcome.

• 2 classes on land, 6 classes on water

2019 Year in Review

59 new rowers participated across 6 sessions About $10,000 in revenue out of $16,800 ... Class at 61% capacity: July was the most popular month 82 visitors at National LTR Day (all slots filled!)

2019 Year in Review – Thank you!

8 lead instructors:

Ben B. Carlee H. Mark L. Nancy J. Drake M. Amy W. Terry F. Jack A.

17 assistant instructors:

Mary M. Vinay D. Martha L. Lindy S. Anna R. Amy C. Terry F. Harlan H. Alyssa L. Jack A. Jen D. Kurt B. Amy May R. Eric C. Melissa A. Alida E. Pacia H.

2019 Goals: How did we do?

Goal: 80% of seats full (77 students) Reality: 61%, 59 students Goal: Smoother LTR ￫ Novice transition Reality: 37% of LTR students signed up for at least a trial membership Goal: More students in May classes Reality: Only 1 more May student

Changes for 2020

• Better advertising: Melissa agreed to take over

promoting LTR and she is less shy!

• New classes to help recruit juniors
• But we have this pandemic . . .

Covid-19 changes

• No National LTR Day
• 1-3 open houses
• Smaller, time to clean between groups
• May classes already canceled
• June classes: ???
• Smaller class sizes

• Gov. Evers’ phases for return to normal

Now (phase 0) Phase 1 (≤ 10 people) Phase 2 (≤ 50 people) Phase 3 (unrestricted) Not likely More likely Time

Small classes have better odds

• Eight students (or students and volunteer boat-

setters)

• One lead instructor
• One assistant instructor
• These classes can meet in phase 1 or phase 2

New classes for juniors and others

• New classes to help recruit new juniors, run by

junior and college rowers

• Day camps: during the week for juniors
• Weekend classes: open to all
• Evening classes: still run by masters’ rowers

We need you!

• For evening LTR: One lead instructor + one

assistant for each class

• More consistent teachers → happier students
• Also need substitute leads, assistants on call
• Sign up:

MendotaRowingClub.com → Members → Help Teach Learn to Row

Lead Instructors

• 1. Previously assisted a LTR class at MRC
• 2. Become a certified launch driver
• 3. Become Safe Sport certified
• 4. Have approval from the LTR Coordinator

Assistant Instructors

• 1. Cox, row, demonstrate proper technique
• 2. Coach technique and lead drills on ergs
• 3. Assist with set up and break down
• 4. Help ensure students’ safety

Help get the word out

• Share MRC’s LTR posts on social media

(videos work best!)

• Talk to friends, family, colleagues
• Advertise on your local mailing listservs
• Any more ideas?

We can only be successful with your help!

2018 MRC Annual General Meeting

Board of Directors Candidates (vote by acclamation) [ ] Carol Borcherding (3-year term) [ ] Leila Midelfort (3-year term) [ ] Jackie Rand (2-yr term) [ ] Todd Thompson (3-year term)

BOD Elections

Pacia Harper and Jackie Rand

The Engine Room is awarded annually for exceptional long-term service to the club, by working hard in the background and out of the limelight.

Engine Room Award

Carlee Hayden and Eric Coffin

The Clean Oarlock is awarded annually for exceptional service to the club during the past year.

Clean Oarlock Award

Clete Minter Award Lifetime Achievement Award

Harlan Hall

Thank you for attending and we look forward to seeing you at the boathouse!