ALICE WEST FLEET ELEMENTARY SCHOOL AT THOMAS JEFFERSON MIDDLE SCHOOL - - PowerPoint PPT Presentation

18 January 18 School Board

School Board Action Item Presentation

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ALICE WEST FLEET ELEMENTARY SCHOOL

AT THOMAS JEFFERSON MIDDLE SCHOOL FINAL DESIGN AND CONSTRUCTION CONTRACT AWARD-FULL GMP

18 January 18 School Board

Proposed Final Design and GMP

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• Staff presented the proposed final design and Guaranteed

Maximum Price (GMP) construction contract award as an information item at the January 4, 2018 School Board meeting.

• The content in Exhibits A through I in this presentation are

consistent with those shown in the information item.

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Calculated capacity: 752 | Gross SF per student: 148 gsf

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Space Program Summary

Pre K & Kindergarten: First & Second Grades: Third, Fourth & Fifth Grades: Special Education + Specialty Programs: Guidance + Administration + Teacher Support: Art + Music: Library: Food Services (+ Extended Day): Physical Education: Net Square Footage: Support, Structure & Circulation: Gross Square Footage: 8,793 nsf 8 classrooms = 156.6 9,978 nsf 10 classrooms = 233.3 13,893 nsf 15 classrooms= 349.9 8,789 nsf 2 classrooms = 12 5,522 nsf 6,152 nsf 4,376 nsf 5,731 nsf 9,044 nsf 72,278 nsf 39,305 sf 111,583 gsf Total capacity: 752

Capacity Generating Classrooms Exhibit A

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Site plans: Final Design v/s Existing Condition

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Overall existing site plan Overall final site plan Exhibit B

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Final Design: Parking Levels

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112 spots 104 spots 104 + 112 + 13 surface = 229 (not counting +/- 24 street spots on school side of SOG) Upper level Lower level Exhibit C

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Final Design: First Floor Plan

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Exhibit D

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Final Design: Second and Third Floor Plans

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Exhibit E

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Final Design: Fourth Floor and Roof Plans

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Exhibit F

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Proposed Project Budget

9 Schematic Design1 Proposed Budget Proposed GMP (Construction Costs)2 $46,350,000 $46,750,000 Owner (Soft) Costs4 $12,650,000 $12,250,000 Grand Total $59,000,000 $59,000,000

Notes: 1. School Board info on October 6, 2016 and approval on October 20, 2016. 2. Preliminary GMP submission was in excess of the estimated construction costs. Proposed value includes the accepted VE and scope reductions. Proposed GMP also includes previously approved early work Package 1 ($5,487,913) and Package 2 ($11,243,154). 3. Owner costs include design, project management, and other professional services fees, utility/permitting fees, furniture, equipment, and project contingencies.

Exhibit G

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Proposed Project Funding

10 Schematic Design1 Proposed Funding Major Construction Bonds $40,300,000 $40,300,000 Other (Operating)2 $800,000 $800,000 Subtotal $41,100,000 $41,100,000 County/School Board Joint Fund

• APS Funding

$8,950,000 $8,950,000

• ACG Funding

$8,950,000 $8,950,000 Subtotal $17,900,000 $17,900,000 Grand Total Funding Available $59,000,000 $59,000,000

Notes: 1. School Board info on October 6, 2016 and approval on October 20, 2016. 2. Furniture and equipment that cannot be bond funded.

Exhibit H

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Proposed Joint Fund Items

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Exhibit I

# Description Current Estimated Cost 1 Parking Deck and Other Improvements $ 12,880,000 2 Site Costs not Including Utilities $ 3,730,000 3 Publically Accessible Restrooms at Play Area $ 60,000 4 Utility Undergrounding N/A 5 Utility Improvements in the Right of Way $ 490,000 6 Emergency Responder Network $ 350,000 7 Connect Arlington Conduit $ 20,000 8 Repave S. Old Glebe $ 90,000 9 Offsite Transportation Improvements $ 280,000 Total $ 17,900,000

Notes: 1. Costs listed include construction, soft, and contingency costs.

18 January 18 School Board

Motion

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Following rigorous community input spanning the work of the Thomas Jefferson Working Group (TJWG) and South Arlington Working Group (SAWG), both the School Board and County Board approved the use of the northwest corner of the Thomas Jefferson Middle School site for a new elementary school at its December 3, 2015 and December 15, 2015 meetings, respectively. On April 7, 2016 the School Board identified Patrick Henry Elementary as the school community that will occupy the new elementary school.

18 January 18 School Board

Motion

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Since April 2016 there have been numerous meetings with the Building Level Planning Committee (BLPC), Public Facilities Review Committee (PFRC), adjacent community members, County and School Boards, and other project stakeholders. The School Board approved the concept design for the new elementary school on July 20, 2016, and the schematic design on October 20, 2016. The Arlington County Board approved the project’s Use Permit at its April 22, 2017 regular meeting. The proposed final design and Guaranteed Maximum Price (GMP) contract award for the new elementary school was presented by APS to the School Board for Information on January 4, 2018.

18 January 18 School Board

Motion

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Having carefully reviewed the extensive input from the BLPC, PFRC, various community groups and leaders, and the Superintendent’s recommendation, I move that the School Board take the following actions as illustrated in the exhibits presented at the January 18, 2018 School Board meeting, which are identical to those shown at the January 4, 2018 meeting:

• Approve the final design for the project as generally described in

Exhibits A through F;

• Approve the total project budget, funding available, and joint fund items

as described in Exhibits G through I; and

• Award Phase 2 – Construction Phase Services (GMP) contract to

Whiting-Turner in the amount of $46,750,000 by increasing the existing purchase order to include the added contract value.

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