AmeriCorps Member Management High Quality Performance Measures - - PowerPoint PPT Presentation

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AmeriCorps Member Management High Quality Performance Measures - - PowerPoint PPT Presentation

Jan 13, 2024 301 likes •682 views

High Quality Performance Measures AmeriCorps Member Management High Quality Performance Measures e-Course Series: Overview AmeriCorps Prohibited Activities AmeriCorps Allowable/Unallowable Activities Demonstrating the Impact of

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High Quality Performance Measures

AmeriCorps Member Management

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High Quality Performance Measures

e-Course Series: Overview

  • AmeriCorps Prohibited Activities
  • AmeriCorps Allowable/Unallowable Activities
  • Demonstrating the Impact of Service
  • Grant Amendments
  • Managing the CNCS Partnership
  • Member Management
  • Member Position Descriptions
  • Overview of the CNCS Partnership
  • Subgrantee and Service Site Management
  • Sustainability Planning

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High Quality Performance Measures

Reminder

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The information in this e-Course is for training purposes and does not represent all requirements for AmeriCorps State and National grantees. Grantees are responsible for knowing, understanding, and complying with all federal and state laws and regulations, and, accordingly, must consult the primary sources for information related to their grant award. Tribes, national programs, and commissions should speak with the assigned CNCS Program Officer about any questions on grant-related activities.

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High Quality Performance Measures

Learning Objectives

By the end of this module, you will be able to:

  • Identify terminology and acronyms associated with

CNCS

  • Describe the Cycle of AmeriCorps Program

Development

  • List the source of member management

requirements

  • Identify grantee responsibilities
  • Describe the role of State Service Commissions and

member management

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High Quality Performance Measures

Terms and Acronyms

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Notice of Grant Award (NGA) AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee State Service Commission Member Portal

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High Quality Performance Measures

Terms and Acronyms

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Notice of Grant Award (NGA) AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee State Service Commission Member Portal

Notice of Grant Award

  • The official

documentation of the receipt of an AmeriCorps grant

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High Quality Performance Measures

Terms and Acronyms

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Notice of Grant Award (NGA) AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee State Service Commission Member Portal

AmeriCorps Grant Provisions

  • Published by CNCS

each year

  • Provide specific

details on the AmeriCorps grant requirements

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High Quality Performance Measures

Terms and Acronyms

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Notice of Grant Award (NGA) AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee State Service Commission Member Portal

Code of Federal Regulations (CFR)

  • Guides all

AmeriCorps grant and member activities

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High Quality Performance Measures

Terms and Acronyms

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Notice of Grant Award (NGA) AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee State Service Commission Member Portal

Prime Grantee

  • Receives the

AmeriCorps grant directly from CNCS

  • Examples: Multi-

state programs, tribal programs or planning grantees, and State Service Commissions

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High Quality Performance Measures

Terms and Acronyms

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Notice of Grant Award (NGA) AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee State Service Commission Member Portal

Subgrantee

  • Organization that

receives AmeriCorps grant funds or member positions from a Prime Grantee of CNCS

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High Quality Performance Measures

Terms and Acronyms

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Notice of Grant Award (NGA) AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee State Service Commission Member Portal

State Service Commission

  • Governor-appointed

entity that oversees AmeriCorps State grants and subgrantees

  • Engage in a variety
  • f activities above

and beyond AmeriCorps grant management

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High Quality Performance Measures

Terms and Acronyms

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Notice of Grant Award (NGA) AmeriCorps Grant Provisions Code of Federal Regulations (CFR) Prime Grantee Subgrantee State Service Commission Member Portal

Member Portal

  • Online system used

to enroll and exit AmeriCorps members

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High Quality Performance Measures

AmeriCorps Pledge

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I will get things done for America - to make our people safer, smarter, and healthier. I will bring Americans together to strengthen our communities. Faced with apathy, I will take action. Faced with conflict, I will seek common ground. Faced with adversity, I will persevere. I will carry this commitment with me this year and beyond. I am an AmeriCorps member, and I will get things done.

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High Quality Performance Measures

Cycle of Program Development

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AmeriCorps Program

Vision Foundation- building Implementation Evaluation/ Revision

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High Quality Performance Measures

Source of Requirements

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Where can you find the AmeriCorps program requirements for member management?

Annual Grant Provisions

AmeriCorps Regulations (45 CFR)

Additional CNCS Guidance

Programs receive instructions for member management in the annual grant provisions Federal regulations that govern member management are outlined in the Code of Federal Regulations

  • Annual Notice of Funding

Opportunity (NOFO)

  • Frequently Asked Questions (FAQs)
  • National Service Criminal History

Check Requirements

  • Others: www.nationalservice.gov
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High Quality Performance Measures

Grantee Responsibilities

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Grantee responsibilities can be broadly divided into two categories:

Member Experience Member Management Plan

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High Quality Performance Measures

Member Management Plan

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  • Service Assignment Development
  • Recruitment and Selection
  • Enrollment
  • Training
  • Supervision
  • Performance Assessment
  • Exit
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High Quality Performance Measures

Record-keeping

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  • As part of overall member

management, programs must establish sound record-keeping systems and procedures in the foundation-building phase of the cycle of program development.

  • The member record-keeping system

will allow the program to fully document that it is in compliance with all policies and regulations that govern AmeriCorps member management.

  • This documentation will, in turn, demonstrate that each program

member is eligible to receive the education award upon successful completion of the term of service. This is a critical responsibility of each AmeriCorps program.

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High Quality Performance Measures

Member Files

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Application Age Citizenship Criminal History Timesheets Reviews

Must haves:

Back

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High Quality Performance Measures

Member Files

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Application Age Citizenship Criminal History Timesheets Reviews

Must haves:

Complete member application and selection records that demonstrate the program had a thorough selection process

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High Quality Performance Measures

Member Files

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Application Age Citizenship Criminal History Timesheets Reviews

Must haves:

Documentation of the member’s age

  • n the first day of service, as

required in AmeriCorps regulations

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High Quality Performance Measures

Member Files

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Application Age Citizenship Criminal History Timesheets Reviews

Must haves:

Documentation of the member’s citizenship status, as required in AmeriCorps regulations

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High Quality Performance Measures

Member Files

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Application Age Citizenship Criminal History Timesheets Reviews

Must haves:

Verification that the member passed all required criminal history checks prior to the start of service

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High Quality Performance Measures

Member Files

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Application Age Citizenship Criminal History Timesheets Reviews

Must haves:

Timesheets that document the member’s service throughout the term and total the number of hours needed to earn the Segal AmeriCorps Education Award

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High Quality Performance Measures

Member Files

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Application Age Citizenship Criminal History Timesheets Reviews

Must haves:

Mid-term and final performance reviews

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High Quality Performance Measures

Member Experience

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AmeriCorps Identity Transformational Service Life After AmeriCorps

  • Programs help members make a positive and lasting

connection to their service colleagues

  • Programs provide opportunities for members to deepen their

understanding of their communities

  • Programs help members connect service to their life plans

after the AmeriCorps service is over

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High Quality Performance Measures

AmeriCorps Identity

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  • Connect to the history of national service
  • Incorporate structured team-building in the program year
  • Schedule events to allow program members to socialize and

serve with AmeriCorps members in different programs, regions, or states

1994-2014

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High Quality Performance Measures

Transformational Service

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  • Tailor program training and support to fit individual

member’s needs

  • Incorporate a variety of reflection opportunities
  • Help members tell their service stories
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High Quality Performance Measures

Life After AmeriCorps

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  • Sign members up with the national AmeriCorps Alums
  • rganization
  • Bring in alumni to speak with members during the year and

talk about their lives and careers after AmeriCorps

  • Provide professional development to help members connect

AmeriCorps to their future plans

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High Quality Performance Measures

State Service Commissions

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Requirements as Prime Grantees Subgrantee Compliance Member Service Experience

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High Quality Performance Measures

Requirements as Prime Grantees

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Reporting:

  • State-wide member data
  • State-wide performance

measurement data

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High Quality Performance Measures

Subgrantee Compliance

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  • Review member management plans as part of subgrantee

application and annual assessment

  • Monitor member files at subgrantee programs
  • Check Portal compliance
  • Provide training for subgrantee staff
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High Quality Performance Measures

Member Service Experience

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  • Publicity
  • Service projects
  • Professional development
  • Recognition
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High Quality Performance Measures

Resources

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The Corporation’s website contains links to laws, regulations, provisions, FAQs, and other resources to support strong management of AmeriCorps programs and State Service Commissions: www.nationalservice.gov

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High Quality Performance Measures

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You should now be able to:

  • Identify terminology and acronyms associated with

CNCS

  • Describe the Cycle of AmeriCorps Program

Development

  • List the source of member management

requirements

  • Identify grantee responsibilities
  • Describe the role of State Service Commissions and

member management

Summary

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High Quality Performance Measures

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You’ve successfully completed the AmeriCorps Member Management module.

Thank You!