ANNUAL GENERAL MEETING November 2019 REPORT OF THE COMMITTEE - - PowerPoint PPT Presentation

ANNUAL GENERAL MEETING November 2019

REPORT OF THE COMMITTEE

• This was our 50th anniversary year & we celebrated it well

“The best day in the history of the Club” (Founding member)

• But also a year of fundamental change

– New Articles & Regulations came into operation – Supporters’ Club formed (paper exercise to fulfil CASC obligations) – Commercial income exceeded membership income

• We have redefined what being a member of sailing club means

– Traditionally sailing clubs require masses of work from members (e.g. Rutland has to fill over 2,300 volunteer duties a year) – While we have some fantastic volunteers (esp. Committee, Y&J, Open Day & Draycote Dash), we have less than 300 volunteer duties a year (mainly those who race running the racing) – We host major income generating events (e.g. Optimist End of Summer Champs) with no member volunteer involvement – All our rescue cover (364 days a year) is by professional staff

A YEAR OF FUNDAMENTAL CHANGE

JEREMY

• This has only been possible with our excellent staff team – both

permanent & zero-hours staff

• They are flexible and multi-tasking – putting their hand to anything:
• Teaching
• Cooking
• Rescuing
• Decorating
• Building & construction
• Repair
• Selling
• Facility management
• And much more

HOW WE HAVE MANAGED THIS?

JEREMY

THANK YOU!

• Lease: We are still working on a lease extension
• Communication remains an issue

– We only communicate to 40-50% of members through mailings – Draycote Unshackled had a last hurrah & is now dead – We tried other things: New Members Meetings & Comment to the Committee: in 3 meetings only 1 person attended – Would like to think that this is because the Committee & our staff are around & approachable – Our coverage in local newspapers (requested at the last AGM) has improved, but still a long way to go – We had a very constructive meeting with the Fishing Lodge where they praised our relationship

• We need to make sure that we remain a members’ sailing club with a

commercial arm, not a commercial arm with a sailing club attached – Didn’t pitch for Eric Twiname Champs because of effect on members

BUT WE MUSTN’T REST ON OUR LAURELS

JEREMY

ADDRESSING THE SITE ISSUES

CHRIS Clubhouse

• Bar improved
• New projector & screen
• New cash tills (please pay by card)

Site

• Solo / Laser boat park repaired
• Stairs up to the containers replaced
• Patio fence painted & wired (fit with entrance)

Being Considered

• Ladies changing room refurbishment (£36k)

– grants applied for

• Clubhouse echo (£5k)
• Hearing loop (£1.5k)
• Space utilisation on busy days
• Refurbishment of eastern end of boat park & pontoon

Staff

• Matt: Part of Project 2024 – inspiring young race officers
• Owen working full-time: running Improver groups
• New book-keeper: Francis
• Taken over catering
• New cleaners starting soon with increased hours

Members & Membership Pathway

• SUP
• New Fusions
• Improver sessions
• 6 in 60 replaced Get Racing
• Topper & Feva squads

Draycote View

• Venue hire expanded customer base

(Nike, NHS, Travis Perkins, GE)

• SB20s sold

SERVING OUR MEMBERS & CUSTOMERS

DAVE

Some great events held:

• April: 50th Birthday Party
• June: Midlands Championships & Cheildh
• July: Princess Royal’s visit

DWSC’S 50TH ANNIVERSARY

IAN 1969 2019

We are a finalist in the RYA Club of the Year (max 12 finalists)

• A fantastic achievement & a great reflection on the Committee, staff & members
• But now the hard work starts!
• Public vote runs from 13th December to c. 28th January
• All members need to vote for us
• All members need to encourage others to vote for us:

– Pretend friends on Facebook / Instagram / Twitter / What’s App / etc… – Real friends / relations / colleagues

• We intend to produce a video to encourage people to vote for us, but we need

you to help us win this

CLUB OF THE YEAR

JEREMY

DEVELOPMENT PLAN

• 1. INCREASING INCOME FROM:
• Membership
• Commercial trading
• 2. ENHANCING CLUB MANAGEMENT
• Ensuring 8-10 Committee Members
• Developing the right paid staff team
• Setting up trading company
• Improving financial reporting, budgeting & forecasting
• Updating the Articles
• 3. ADDRESSING LEASE & SITE ISSUES
• Securing lease extension
• Creating a training / hire boat replacement scheme
• Improving & developing the site

PERFORMANCE ON KEY AREAS

JEREMY

PROGRESS None Exceeded 2021/22 target by 18%! Currently met Looking to expand Done 2020 target Done Working on (still!) Done On-going

• This has to be the number 1 focus for the Club
• Struggled to put in place planned actions due to limited staff time &

more pressing priorities

• Committee decided to increase staff time to allow this to happen
• And want to make it a focus for the Committee

Retention: Churn is low, but need to keep it that way

• Have put in place better progress from training with Improver groups
• Need to review the concept of initial 3-monthly membership

Acquisition: Existing sailors & new sailors

• Friends of members
• Site visitors (active & able to get here)
• Targeted groups

– Geographic : Rugby, Coventry, Leamington, Warwick, Kenilworth, Southam villages – Demographic : Families, women, empty nesters, early retirees

INCREASING MEMBERSHIP INCOME

JEREMY

• Most of the Flag Officers have been in post a long time
• And are in danger of flagging
• Next year will be my 5th year as Commodore – longest ever
• Not good to have the same Commodore for too long
• Need to identify & bring on the next leadership team

Other specific roles

• Membership champions to help in membership drive
• Event Director for Draycote Dash
• Organisers of a Club / Family Day next Summer

Big thank you to our retiring Committee Members: Andy Haslam & Neil Murray

SITUATIONS VACANT

JEREMY

ACCOUNTS TO MARCH 2019

• For the first time we have 2 sets of accounts

– The Sailing Club – The wholly owned Trading Company DWSC Trading Ltd

• The process of creating these & dividing costs between them has been

time consuming & difficult

• We didn’t allocate the costs correctly (e.g. 70% of staff costs went against

the Trading Company – now moved to 50%)

• And so, on paper, the Trading Company made a loss (£24k) and the

Sailing Club made a massive profit (£49k)

• But this is just on paper – without the Trading Company, the Club would

not exist

• I will here present consolidated accounts

2018/19 ACCOUNTS

RODGER

• We continue to make a good surplus

OVERALL FINANCIAL PERFORMANCE

RODGER

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Year end March

Operating Loss / Surplus Declared Loss / Surplus

25.6 24.4

• 7

26.8 11.5 7.1

• 25.2
• 25.2
• 4.1
• 22.2
• 5.1

25.4 23.9

• 7.8

26.8 11.5 7.1

• 24.9
• 24.6
• 3.5
• 21.5

0.6

• After 5 years of operating losses totalling £81.8k
• The last 6 years have finally recovered that (£88.4k)

196 304 78 212 408 383

• We have made a good surplus due to our commercial activity
• Commercial activity has:

– provided £25k surplus – contributed £108k to our running costs

Expenditure Income Running costs Year end March

2018/19 INCOME & EXPENDITURE (£k)

Cost of commercial sales Membership Commercial

RODGER

£25k surplus

• Total income is the highest ever (8% up) – above £400k for the first time
• Driven by commercial income (16% up) which has overtaken

membership income

• Membership income has dropped in real terms & is a continuing

concern

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Membership

Year end March

Commercial

INCOME (£k)

219 220 204 197 182 186 184 208 203 194 196 110 119 129 43 54 100 100 126 139 183 212 329 338 333 240 236 286 285 336 343 377 408

RODGER *

* Club did catering

WHERE WE ARE AFTER THE FIRST 6 MONTHS?

RODGER

• Income is loaded to the first 6 months (membership renewal & training in

the summer) whereas expenditure is more evenly spread

• Membership income continues to decline – a real concern (some may be

an increasing move to monthly direct debits)

• Commercial income continues to increase – boosted by catering (which

has carried some start up costs) – estimate about £50k pa

• Expenditure is similar to last year

Income Last year This year Expenditure Last year This year

APRIL – SEPT: INCOME & EXPENDITURE (£k) PROVISIONAL

137 113 218 222 142 169 278 282 218 222

Membership Commercial

RODGER

• We need your help!
• If you shop online, please sign up to easyfundraising to support DWSC
• It’s a really easy way to raise money for us
• Just use the easyfundraising site to shop online with more than 3,300 well

known online stores (like Amazon, Argos, John Lewis, ASOS, Booking.com, eBay, Boden & M&S)

• When you make a purchase
• The retailer sends us a free donation
• At no extra cost to you
• Currently we have 30 supporters who have raised us £417.50
• If we had 100 supporters that might be £1,391.67
• If we had 300 supporters that might be £4,175.00
• AT NO COST TO YOU!

RODGER