Annual Neglected & Delinquent Survey Eric McGhee Grants - - PowerPoint PPT Presentation

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Annual Neglected & Delinquent Survey Eric McGhee Grants - - PowerPoint PPT Presentation

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Annual Neglected & Delinquent Survey Eric McGhee Grants Program Manager School Improvement emcghee@doe.k12.ga.us (404) 651-7555 Note: You may view a Webinar of this presentation at:

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SLIDE 1
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Annual Neglected & Delinquent Survey

Eric McGhee

Grants Program Manager School Improvement emcghee@doe.k12.ga.us (404) 651-7555

Note: You may view a Webinar of this presentation at: https://sas.elluminate.com/site/external/jwsdetect/playback.jnlp?psid=2013-10- 02.0651.M.E1D0A5FEE0C35DC3C25C2CC69CBD3C.vcr&sid=2012003

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SLIDE 2
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Content

Purpose Steps

  • Find Facilities
  • Consultation

Facility Form Compiling Form information

  • Consolidated Application
  • Questions

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SLIDE 3
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

PURPOSE

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SLIDE 4
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Purpose

The Georgia Department of Education (GaDOE) has an annual requirement to collect the number of students enrolled in residential facilities for neglected or delinquent children located in local educational agencies (LEAs). The annual survey is required by the U.S. Department of Education (US ED).

  • The information is used to determine Title I funding.
  • This year’s survey generates funding for the 2014-2015 school

year.

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SLIDE 5
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Purpose All LEAs (School Districts, State Schools, State Charter

Schools) are required to complete and

submit this survey to GaDOE, even if

they do not have residential facilities for neglected or delinquent children within their geographical boundaries.  It is the responsibility of the LEA to locate and consult with all local institutions for neglected or delinquent children located within their geographical boundaries (school attendance area).

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SLIDE 6
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

STEPS

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SLIDE 7
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Find Facilities

One method to ensure that all eligible facilities are included on the survey is to conduct a search of the Department of Behavioral Health and Developmental Disabilities (DBHDD) website for all licensed “Residential Care Facilities” (Child Caring Institutions) in a given LEA (http://167.193.144.247/)

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SLIDE 8
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Find Facilities

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SLIDE 9
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Find Facilities

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SLIDE 10
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Find Facilities

A number of facilities that offer education onsite are recognized by GaDOE under O.C.G.A 20-2-133(b). Some

  • f these facilities have school codes and should be

treated as such, while others function as programs. If these residential facilities fall within the school attendance area of a particular LEA, they should be included in the annual N&D survey. Link to list: http://www.gadoe.org/External-Affairs-and-Policy/Policy/Documents/RTF%20-

%20FY2013%20Provider%20List.pdf (List also on next slide.)

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SLIDE 11
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Find Facilities

*These Residential Treatment Facilities are served as “programs.”

1. Appling County School District: *Georgia Baptist Children's Home 2. Atlanta Public School District: Hillside, Inc. (Conant School) 3. Bibb County School District: *Twin Cedars Youth Services/Georgia Industrial Children’s Home 4. Bibb County School District: The Methodist Home for Children and Youth – Price Educational Center 5. Bibb County School District: Macon Behavior Health System 6. Carroll County School District: KidsPeace National Centers of Georgia 7. Chatham County School District: Coastal Harbor Treatment Center (UHS of Savannah, LLC) 8. Cobb County School District: Devereux Georgia Treatment Network 9. DeKalb County School District: UHS of Laurel Heights

  • 10. Douglas County School District: Youth Villages Inner

Harbor Campus

  • 11. Dublin City Schools: Community Hope Center, INC
  • 12. Fulton County School District: Georgia Baptist

Children's Home – AMEC/Palmetto Campus

  • 13. Glynn County School District: Morning Star Youth

Estate Center – Morningstar Children and Family Services.

  • 14. Marietta City Schools: Nelson Price Treatment

Center

  • 15. Marietta City Schools: George W. Hartmann Center
  • 16. Meriwether County School District: Good Shepherd

Therapeutic Center

  • 17. Muscogee County School District: *Anne Elizabeth

Shepherd Home – Twin Cedars Youth Services, INC

  • 18. Polk County School District: Murphy-Harpst

Children Center, INC

  • 19. Richmond County School District: Lighthouse Care

Center of Augusta

  • 20. Taylor County School District: Georgia Center for

Youth

  • 21. Troup County School District: Bradfield Center -

Ault Academy – Twin Cedars Youth Services, INC

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SLIDE 12
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Find Facilities

 There are 16 licensed maternity homes that may house children ages 5-17:

  • http://dhs.georgia.gov/sites/dhs.georgia.gov/files/maternity%20homes%20licensed%20a

s%20of%2008092013.pdf (see next 2 slides)

  • Note: One facility started operation after the print date obtained from the previous link;

namely, Kindred Spirit [(678)315-5037 or http://www.kindredspiritfamily.org/] located in Cobb County at 3380 Springhill Parkway, Smyrna GA 30080

 LEAs located in the following counties should review the referenced list: Bibb (1), Chatham(1), Clayton(1), Cobb(1), DeKalb(4), Fulton(4), Lowndes(1), Muscogee(1), Troup(1) and Whitfield(1)  Counties containing multiple LEAs should look at the street address to determine the exact school attendance zone…the facility may be located in a city school district.  LEAs should consult with these facilities in order to complete the survey.

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SLIDE 13
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Find Facilities

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SLIDE 14
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Find Facilities

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SLIDE 15
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consultation

The Annual Survey of Local Residential Child Care Institutions (Facility Form) is located on the GaDOE website at: http://www.gadoe.org/School-Improvement/Federal-Programs/Pages/Neglected-or-

Delinquent-Children.aspx.

Please find the document in the portlet labeled: Neglected and Delinquent Children Helpful Links. Each LEA must consult with each identified residential facility to assist them with the completion of this form.

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SLIDE 16
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consultation (Form Page 1 Top)

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SLIDE 17
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consultation (Form Page 1 Top)

 Under number 1, residential facilities should check the appropriate box for the type of facility. The determination of “neglected” versus “delinquent” is based on the charter and the affiliation of the residential facility.  Under number 2, residential facilities should provide the legal name of the institution, the address, the license number, and license expiration date.  Under number 3, residential facilities should provide the name

  • f the LEA whose school attendance area the facility is located,

the address of the LEA, and the county.

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SLIDE 18
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consultation (Form Page 1 Bottom)

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SLIDE 19
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consultation (Form Page 1 Bottom)

 Under number 4, residential facilities should provide the number of all those children and youth ages 5-17 residing in the local institution for at least one day during a counting period of 30 consecutive days in which at least one of those days falls in the month October.  Section II – Basis for Eligibility

  • Residential facilities should circle “yes” or “no” for the four questions.

 Section III – Certification by Chief Administrative Official of Institution

  • The Chief Administrative Official of the residential facility should sign, date, and provide a

contact number verifying that the information provided is correct.

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SLIDE 20
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consultation (Form Page 2)

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SLIDE 21
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consultation (Form Page 2)

Section IV – Child Count

  • Residential facilities should provide the:

Name of the institution. Name of the LEA whose school attendance area the facility is located. Date the form is completed. Name of the person completing the form (usually, the Chief Administrative Official of the residential facility).

  • In addition, in the chart provided, the facility should list the

names of the youth counted for the survey.

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SLIDE 22
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consultation (Compiling Information)

 Upon the completion and collection of the facility form for the annual survey by each residential facility, the LEA is required to:

  • Verify the information received from local institutions.
  • Compile the survey information
  • Submit the completed LEA survey information to the GaDOE

through the Consolidated Application.

 Title I Directors must submit the compiled information indicating that they have verified the information reported by the residential facility.

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SLIDE 23
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consultation (Compiling Information)

LEA Superintendents must click “submit” to indicate their final approval of the annual survey. LEAs will not submit the corresponding student lists; rather, LEAs will keep these records on file. All records supporting the survey of children must be maintained at the local level for five years or until any pending program audits are settled following the five-year

  • period. Copies are also required for annual cross-

functional monitoring of program requirements.

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SLIDE 24
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consolidated Application

The survey can be completed by accessing the Consolidated Application.

  • In the pull down box, under “Add Program,” locate “Title I-

A, LEA Delinquent Program” and click Add.

  • Click on “Title I-A, LEA Delinquent Program.”
  • Click on “Program Information.”
  • Click on “Data Collections” and the survey will be ready to

enter data.

  • Click on “Select Data Collection Form.”
  • Select “Neglected and Delinquent” in the drop down menu.

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SLIDE 25
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consolidated Application

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SLIDE 26
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consolidated Application

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SLIDE 27
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consolidated Application

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SLIDE 28
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consolidated Application

If the LEA has no neglected residential facilities within its boundaries, the appropriate box before: There are no Neglected Institutions should be marked. If the LEA has no delinquent residential facilities within its boundaries, the appropriate box before: There are no Delinquent Institutions should be marked. If there are no Neglected institutions and no Delinquent institutions within the boundaries of the LEA, no other information is required; the report is complete and you may submit the survey to the Superintendent to submit.

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SLIDE 29
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consolidated Application

 If the LEA does have neglected and/or a delinquent facility(ies) within its boundaries, information should be completed for each facility.

  • Mark the appropriate box for Neglected Institution or Delinquent

Institution as determined by the institution’s charter. (An institution cannot be both a neglected and a delinquent institution although some neglected institutions may have some delinquent (adjudicated) students.)

  • Enter the legal name of the institution.
  • Enter the director’s name.
  • Enter the date that the LEA and the institution consulted in a face-

to-face meeting to obtain the reported information.

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SLIDE 30
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Steps: Consolidated Application

  • Enter the total number of children (age 5-17 inclusive) that resided

in the institution for, at least, one day during a 30-consecutive day counting period. The counting period can fall between September 2 and November 29; however, one day of the counting period must be in October.

  • Click on the “Add” button to complete your entry. If an LEA has

more than one institution, repeat the procedure above for each institution.

 When all institutions are entered, the Title I Director will submit to the Superintendent for final submission of the survey.

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SLIDE 31
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Questions

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SLIDE 32
  • Dr. John D. Barge, State School Superintendent

“Making Education Work for All Georgians” www.gadoe.org

Contact

Eric McGhee

Grants Program Manager Outreach Division of School Improvement Georgia Department of Education Twin Towers East, Suite 1854 205 Jesse Hill Jr. Drive SE, Atlanta, GA 30334 (404) 651-7555 emcghee@doe.k12.ga.us http://www.gadoe.org

“Making Education Work for All Georgians”

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