Arlington Public Schools - CIP Process John Chadwick, Assistant - - PowerPoint PPT Presentation

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Arlington Public Schools - CIP Process John Chadwick, Assistant - - PowerPoint PPT Presentation

Apr 01, 2023 21 likes •217 views

Arlington Public Schools - CIP Process John Chadwick, Assistant Superintendent, Facilities and Operations Cooperation and coordination with Arlington County In 2012 APS switched from a 6 year to a 10 year CIP cycle, aligning with Countys

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Arlington Public Schools - CIP Process

John Chadwick, Assistant Superintendent, Facilities and Operations

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Cooperation and coordination with Arlington County

  • In 2012 APS switched from a 6 year to a 10 year CIP

cycle, aligning with County’s CIP cycle.

  • Example from the 2015-24 CIP
  • Arlington County shared some of its debt capacity with

APS, while staying under the 10% overall ratio

  • Collaboration to identify potential sites for new schools

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Capacity development All grade levels

CIP development cycle

Three components

Arlington Facilities and Student Accommodation Plan CIP Planning Process Capital Improvement Plan

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CIP development cycle

Timeline

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June September

2015

June November

2016 2017

June September June

2018

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Cycle begins with presenting the AFSAP

Arlington Facilities and Student Accommodation Plan

Arlington Facilities and Student Accommodation Plan CIP Planning Process Capital Improvement Plan

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Conducted in odd years (2013, 2015, etc.)

The AFSAP is a comprehensive review of the following:

  • Enrollment and capacity
  • Current and projected enrollments by
  • School
  • Grade

AFSAP identifies decision points around:

  • The need and location for new seats
  • Redistribution of students or programs

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Examples of needs identified by the AFSAP

June 2015

  • Confirm the need for a new neighborhood elementary

school in South Arlington

  • Confirm the need for high school seats

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Arlington Facilities and Student Accommodation Plan CIP Planning Process Capital Improvement Plan

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Staff presents the AFSAP to the School Board

Initiates the CIP planning process

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CIP planning process

Involved community, School Board and staff

SCHOOL BOARD DEFINES NEEDS WITH STAFF STAFF DEVELOPS OPTIONS WITH COMMUNITY INPUT SCHOOL BOARD PROVIDES DIRECTION STAFF DEVELOPS AND ANALYZES OPTIONS COMMUNITY PROVIDES FEEDBACK STAFF MAKES RECOMMENDATIONS COMMUNITY INPUT ON STAFF RECOMMENDATIONS SCHOOL BOARD MAKES DECISIONS

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CIP planning process

School Board defines needs with staff

  • The School Board uses the AFSAP to develop a

framework for the CIP, and affirms or adjusts the recommendations in the AFSAP

  • Examples from the 2015-24 CIP
  • Consider alternatives to a new comprehensive high

school to provide needed seats

  • Consider non-boundary options to balance capacity

among 3 high schools

  • Reevaluate second new elementary school proposed

in 2012 on Kenmore/Carlin Springs campus

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CIP planning process

Staff develops options with community input

  • Using the CIP framework, staff explore options with

community input

  • Examples from the 2015-24 CIP
  • Potential locations for projects generated
  • Themes identified
  • Walkable neighborhood elementary schools
  • Alignment between County and Schools on planning & site

selection

  • New schools and additions should not reduce green space

and outdoor amenities

  • Concurrently, APS develops debt capacity projections for

10 year planning horizons

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CIP planning process

School Board provides direction

  • Staff presents to the School Board with
  • Preliminary options and feedback from community
  • Debt capacity projections
  • The School Board

provides directions

  • n next steps

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CIP planning process

Staff develops options

  • Staff develops options based on the School Board’s

direction

  • Site analysis studies address
  • Costs and impact on debt capacity
  • Timeline
  • Number of seats provided
  • Opportunities and challenges
  • Alignment with design principles

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CIP planning process

Community provides feedback

  • Staff presents site analysis studies to the community for

feedback

  • Examples from the 2015-24 CIP
  • Advisory Council on School Facilities and Capital

Programs (FAC) ambassadors push out information at school and community meetings

  • Online feedback forms
  • Community meetings
  • Twitter town halls
  • Stakeholder meetings (civic associations)

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CIP planning process

Staff makes recommendations

  • Staff analyzes feedback and develops recommendations
  • The Superintendent proposes CIP to the School Board

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CIP planning process

Community input on staff recommendations

  • The School Board holds public hearings to obtain

community input on Superintendent’s proposed CIP

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CIP planning process

School Board makes decisions

  • The School Board adopts its CIP
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CIP planning process

Groups engaged throughout the CIP planning process

  • Advisory Council on School Facilities and Capital

Programs (FAC)

  • Individual school communities
  • Citizen groups
  • Civic associations
  • Broader community
  • County staff
  • APS teaching and administrative staff

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Arlington Facilities and Student Accommodation Plan CIP Planning Process Capital Improvement Plan

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The last stage in the CIP Development Cycle

Arlington residents vote on the bond referendum

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2015-2024 CIP Key Focus Capacity development All grade levels

After vote on the referendum

Staff begins preparation of next AFSAP

Arlington Facilities and Student Accommodation Plan CIP Planning Process Capital Improvement Plan

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