CEC MeetingDecember 15, 2010IT Executive Briefing L. Levine 1 CEC - - PDF document

CEC Meeting—December 15, 2010—IT Executive Briefing

• L. Levine – 1

CEC Meeting—December 15, 2010—IT Executive Briefing

• L. Levine – 2

Chancellor

Office of the AVC for IT and CIO

Chancellor’s Cabinet IT Executive Committee Chaired by the AVC for IT CCITP (Formally ITIAG) campus-wide collaboration of IT professionals: a co-equal, rotating representative group of IT professionals from the academic, administrative, and research areas. Co-chaired by an ITS director and a campus-wide IT professional.

Shaping IT direction through engaged participation

2010-2011 IT Governance Diagram

Research Computing Advisory Committee Chaired by the VC for Research and AVC for IT

Provost Senior Vice Chancellor and CFO Vice Chancellor for Research

Student IT Advisory Committee Chaired by the AVC for IT with support from the Director of Strategic Communications Outreach and Documentation Administrative IT Advisory Committee Chaired by the AVC for IT with support from the Director of Enterprise Architecture Faculty IT Advisory Committee Chaired by AVC for IT with support from the Director of Academic Technology

CEC Meeting—December 15, 2010—IT Executive Briefing

• L. Levine – 3

CEC Meeting—December 15, 2010—IT Executive Briefing

• L. Levine – 4

Committees:

Overarching charge for the committees as it relates to F2030: determining the effective use of IT in accomplishing CU-Boulder’s missions of teaching, learning, research, administration, and space. Executive IT Oversight Committee: chartered by the Chancellor (comprises Provost Nominee— Paul Beale, VC for Administration—Frank Bruno, VC for Student Affairs—Deb Coffin, Associate Vice Chancellor for Budget and Planning—Bill Kaempher, VC for Budget and Finance—Steve McNally, University Counsel—John Sleeman), role based participation, bi-annual plus 1-2 meetings with the cabinet (proposed). This small core group of senior leadership will review key IT issues such as IT consolidation on campus, the relationship of UIS to the campuses, major directions for IT tools and services in support of daily use of IT curricular, research computing cost issues, administrative computing, funding of IT, and IT policies. Faculty IT Advisory Committee: chartered by the Provost (comprises members from each School and College in addition to three nominated from A&S as well as the chair of BFA admin services and tech committee plus two other at-large BFA members) 2-3 year service terms, meets 4- 5 times a year. This faculty group will advise and ensure that IT services/support enhance teaching, learning, and research; meet the instructional and research needs of faculty and instructors; and are coordinated across academic and service units. Members will provide advice and help evaluate issues associated with: the deployment of new technology services and spaces; the evaluation of the effectiveness of technology in teaching and learning; the support of academic technologies. Administrative IT Advisory Committee: chartered by the Sr. VC for Finance/CFO (comprises administrative areas and administrative support from at least A&S and Engineering, Continuing Education, and UIS) participation dependent on role, 2-3 year service terms, meets 5 times a year. This group of business owners will determine and establish roles with services between UIS and ITS; review issues around affiliation and identity; determine drivers and directions for mobile apps, and mobile telephony as well as determine metrics for determining campus-wide value for IT services and tools. The Boulder Campus Cyberinfrastructure Board: chartered by the VC for Research (comprises researchers from across the disciplines) currently meeting monthly. This committee, co-chaired by the VCR and CIO and provides oversight for the development and management of a campus- wide collaborative research computing environment.

CEC Meeting—December 15, 2010—IT Executive Briefing

• L. Levine – 5

Student IT Advisory Committee: chartered by student government (comprises 5-7 undergrads and graduates, four undergraduates, including one representative from University of Colorado Student Government, UCSG as well as three graduate students, includes one representative from UGGS), terms tbd, meets 3 times a year. These meetings will review current IT directions that are of interest to the students and gain feedback. Campus-wide Collaboration of IT Partners: (formerly ITIAG) – Equally weighted membership—6 representatives from each campus group: 1) Schools and Colleges, 2) research institutions, 3) administrative departments) as well as four ITS representatives. CCITP is co-chaired by an ITS representative and campus IT professional and meet monthly. This cross-representative group will have members rotate on a 3-4 year cycle depending on the schedule. The CCITP group would advise and consult with the four advisory committees on both an ad-hoc and regular basis, on all campus-wide IT services, policies and procedures. Meeting Schedule Exec IT Oversight Committee Faculty Admin Research Computing Student CCITP (ITIAG) January X X X X February X X X X March X X X April X X X X May X X June X X X July August X X X X September X X X X October X X X November X X X December

CEC Meeting—December 15, 2010—IT Executive Briefing

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Major Directions from Phase 1 of the Plan Include:

• 1. New structure of engaging stakeholders
• 2. Teaching and learning – support, spaces, tools
• New Learning Management System (Desire to Learn-vendor name)
• Develop a “QuickStart” program for faculty, which decreases the ramp-up time for utilizing

the technology

• Partner with Facilities to better design, build, install, support, and upgrade T/L spaces using

best practices and campus standards

• Leverage Schools and Colleges’ T/L administration efforts (e.g. orientation, advising)
• 3. Research computing
• Continuum of research computing resources
• Formed research computing core team that includes Thomas Hauser, Director Research,

Senior HPC Engineer, Senior HPC Analyst, and two computing consultants that will support a virtual research organization

• Janus supercomputer (named after the two-headed mythical creature, facing opposite

directions that simultaneously looks to the past and future)

• Storage, digital repository, visualization, specialized compute engines, and data centers
• Additional work on the network to better enable the researchers investments in a research

network

• Cost model
• 4. The student experience
• The LMS (above)
• Libraries digital scholarship
• T/L administration efforts
• Developing mobile computing applications
• Create ubiquitous wireless coverage
• 5. Efficiencies for administrative processes and campus staff
• Establish roles with services between UIS and ITS
• Consolidate and standardization of staff desktop computing and simplify PC procurement

for desktops

• Provide both administrative and academic desktop support for more departments on
• campus. Simplifying the rates for telecom
• 6. Campus IT Architecture – from providing to sourcing IT
• New web environment—partner with Web Communications to offer a content management

solution available as a DIY capable “common good” to all CU-Boulder faculty, staff, colleges,

CEC Meeting—December 15, 2010—IT Executive Briefing

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schools and departments which would leverage consistency, standardization, vendor relationships

• Cloud hosted solutions
• Outsourced management of internal services
• Contract IT labor pool
• 7. Create a kinder/gentler ITS
• Rules and policies as the means not ends
• Enhance transparency, flexibility, collaboration
• Internal reorganizations and reorganized relationships with campus IT service providers
• Work more closely with IT partners across campus and university, allowing for coordination,

knowledge-sharing, and timely support