Committee of the Whole August 19, 2020 Legislative Update Monthly - - PowerPoint PPT Presentation

Committee of the Whole

August 19, 2020

Legislative Update

Monthly Financials

Flow

BOD

TSS

Wastewater Summary

Solid Waste Summary

Review of Draft 2021 Budget

2021 Budgeted Loadings

2020 Budget 2020 Projected 2021 Budget Flow 36.233 32.896 32.533 BOD 77,799 66,342 61,299 TSS 38,201 40,997 36,951

Staffing Costs

Salary & Hourly Wage Increase- 0% Staffing Levels – Other than a few exceptions, open positions will remain unfilled 3% Medical Increase

Energy Costs

0% Electrical Increase (based on average May/June 2020 rates) Gasoline $2.25/Gallon Diesel $2.50/Gallon Diesel Generators $2.20/gallon 4.7% Water Increase 11.25% Storm Water Increase 0% Natural Gas Increase

Chemical costs

Polymers – 7.5% increase (EPAM) and 5% increase (DPAM) Bleach – 2.5% increase Bi-sulfite – 0% increase Ferric – 10% increase Defoamant – 2% increase Liquid Oxygen – 0% increase

General Assumptions

Wastewater Summary

2021 Capital Budget - Wastewater

Project Category

2021 Original Projects Actual 2021 Actual

Safety Essential

$0 $0

General Replacement

$504,000

Mercury Reduction; Lab MIS;Comp Plan

$500,000

Interceptor Replacement/Rehabilitation

$3,540,000

Cloquet Inter; Manhole Impr

$600,000

Pump Station Replacement/Rehabilitation

$0 $0

General Wastewater Treatment Facility Replacement/Rehabilitation

$8,405,000

Pre-CHP (Biogas); Plant Air; Digester Rehab; Centrifuge Control; Facility Impr

$2,900,000

Process/Energy Improvements

$1,100,000

Bldg 9 Air Cond

$100,000

Discretionary

$750,000 $750,000 Total

$14,299,000

$4,850,000

Wastewater Rate Comparison

Wastewater Unit Costs

Wastewater Debt Service Comparison

Wastewater O&M Cost Comparison

Wastewater Budget to Budget Comparison

• Questions on Wastewater Budget

Staffing Costs

Salary & Hourly Wage Increase - 0% Staffing Levels – . 3% Medical Increase

Energy Costs

0% Electrical Increase (based on average May/June 2020 rates) Gasoline $2.25/Gallon Diesel $2.50/Gallon

General Assumptions

Solid Waste Summary

2021 Capital Needs Summary

MATERIALS RECOVERY CENTER (MRC) 2021 $0 HOUSEHOLD HAZARDOUS WASTE 2021 Loading Dock $250,000 YARD WASTE/ORGANICS 2021 Site Surface Improvements $20,000 DISCRETIONARY $15,000 TOTAL $285,000

2021 Transfer Station Capital Needs Summary

TRANSFER STATION 2021 Operations Equipment $100,000 Steel Deflector Plates $75,000 TOTAL $175,000

• Questions on Solid Waste Budget

2020 Solid Waste Capital Projects Update

MRC Entrance Reconfiguration

Drainage Issues Traffic Bottle Neck Obsolete Pit Scale Existing Gate House – Poor Condition Traffic Bottle Neck

MRC Entrance Reconfiguration

• Project began on 4/14/20 and completed on 6/15/20. All

excavation, grading and paving work was completed when facility was closed to public due to COVID-19

• Budget - $325,000 between 2019 and 2020 SW Capital

Budgets

Item Actual Professional Services – Design & Administration (Northland Consulting Eng.) $16,685.00 Professional Services – Materials Testing $2,295.00 Prefabricated Gatehouse Purchase $24,057.86 Construction – Northland Constructors $201,229.50 Total Costs $244,157.36

Before…

During…

After…

MRC Shop Building Painting/Roof Sealing

Project Scope

• Power wash and paint building walls. Inspect and seal roof

with elastomeric acrylic coating Finances

• $65,000 budgeted funds from 2020 SW Capital Budget
• Project was completed in July by Northland Painting

Contractors for $32,954.00

Before… After…

MRC E-Waste Building Expansion

Project Scope

• Expand existing e-waste building over existing concrete slab

Finance

• $60,000 budgeted funds from 2020 SW Capital Budget

Status

• Robert Fern Architects, Inc. currently doing code review and

design work to develop RFQ. Target is for construction to be completed by end of 2020.

Yard Waste Site Surface Improvements

Project Scope

• Repair soft and uneven areas at yard waste site driving

surface Finance

• $20,000 budgeted funds from 2020 SW Capital Budget

Status

• Project awarded to Kemble, Inc. for $9,645.50 and will be

completed by September 30th

HHW Yard Improvements

Project Scope

• Asphalt removal, grading and

repaving HHW facility yard Finance

• $100,000 budgeted funds from

2020 SW Capital Budget Status

• Preliminary design work complete

– project on hold as work will be done in conjunction with a proposed 2021 SW Capital Project for construction of a loading dock

HHW Building HVAC Control Upgrades

Project Scope

• Upgrade HVAC controls to Johnson Controls Niagara Platform

which is being implemented throughout WLSSD buildings

• Assess opportunity to reduce unoccupied ventilation if there was

an area monitor measuring LEL

Finance

• $20,000 budgeted funds from 2020 SW Capital Budget

Status

• RFP in development

Questions?

Approval of Bid #1419 Interceptor Cleaning Project

Brief Summary of CCTV in 2020

• CCTV Schedule
• Planned start date of May 4th (Actual June 8th)
• Inspections are being performed 3 days a week
• Scope of work
• Interceptor Asset Management tools and WLSSD staff

determined the pipe segments to be inspected

• Routine inspection schedules
• Upcoming projects
• Historical data (roots or settled debris)
• 28,000 feet of pipe segments identified have been

inspected

• Completed by WLSSD staff
• Camera van and equipment purchased last year

2020 Interceptor Cleaning Project

Interceptor Asset Management tools were used to prioritize pipe segments that require inspections for all of the 2020 season WLSSD staff used this list of pipe segments, historical data, and field observations to create the scope of work for the cleaning project Suspected pipe segments that were going to require debris removal or root cutting were considered a priority and inspected to verify a cleaning project was necessary

Scope of work

• Clean approximately 28,500 feet of 15” to 42”

diameter pipe segments

• Root cutting
• Debris removal
• Interceptors
• Cloquet
• East
• Hermantown
• Lakeside
• West
• Woodland

Bid Summary opened August 17th

Bidder Amount American Environmental $742,600 National Power Rodding $459,000 Stack Bros $299,300 Hydro-Klean $182,563 Equix Integrity $116,081.70

ITEM NO. ITEM EST. QTY. UNITS UNIT PRICE TOTAL PRICE 1

Mobilization / Demobilization

1 LS $ 3,500.00 $ 3,500.00 2

Hydraulic Sewer Cleaning (15 – 42 in Pipe)

28,500 LF $ 3.95 $ 112,575.00 3

Hydraulic Sewer Cleaning Requiring Heavy Cleaning (15 – 42 in Pipe)

1 LF $ 6.70 $ 6.70 WORK TOTAL (SUM OF ITEMS 1 - 3) $ 116,081.70

Schedule and Recommendation

• Schedule
• The scope of this work is scheduled to take place

between September 15, 2020 with substantial completion by October 15, 2020

• Recommendation
• Staff recommends that the committee recommend

award og Bid #1419 – 2020 Interceptor Cleaning Project to Equix Integrity in the amount of $116,081.70 to be funded from GL 4200-5580.

Approval of Sanitary Sewer Extension

• Tagwii Building and Utility

Improvements (Fond du Lac Band of Lake Superior Chippewa)

Approval of Materials Recovery Center Mattress Fee Increase

Thomson Forcemain Break

August 3, 2020

Details

• Conveyance notified of

potential issue by City

• f Carlton in morning
• n August 3, 2020
• Confirmed area of wet

fine sand located above 6” DIP Thomson forcemain

• Sewage smell present
• 1,000 feet E of 6th ST N
• n HWY 210

Location of break

Emergency Repair Details

• Ulland was hired to do

repair and was onsite at 1330

• Two flaggers and additional

equipment required due to proximity to highway

• MNDOT and Carlton County

Transportation notified

• A small hole in the invert of

the pipe at a joint was located

Failure location

Pipe Condition

• After cleaning pipe,

additional areas concern were noted adjacent to the break at the crown and invert

• 1976 pipe was bedded in

sand, but large rocks were observed in the excavation

• A large rock was noted in

the area of the joint and failure points

Pipe Invert

Pipe Repair

• Joint was cut out and a

new piece of 6” DIP installed with two Alpha Romac couplings

• Main repair completed

by 1730

• 8 hours from

notification

• 4 hours from start of

dig

MNDOT Highway Repair

• Approx. 12’ x 40’ patch

in Highway 210

• MNDOT Permit filed
• KTM completed paving
• n 8/5/20
• 6+ inches of asphalt in

two lifts

• MNDOT approved road

repair 8/11/20

Questions