Department of Community Development 2018 Budget Presentation Safe, - - PowerPoint PPT Presentation

KITSAP COUNTY

Department of Community Development

2018 Budget Presentation

Safe, Sustainable, and Livable Communities

Director

Assistant Director Land Use Planning Assistant Director & Chief Building Official Programs Manager Planning & Environmental Programs Programs Manager Development Services & Engineering Programs Manager Admin & Permit Services Programs Manager Building & Fire Safety

19 FTEs 22 FTEs 15 FTEs

Department of Community Development (DCD) Organizational Structure 2017

7 FTEs

Administration & Permit Services

• Front counter services - “One Stop” access point for all

Community Development services

• Administrative support:
• Fiscal management
• Training/workforce development
• Technological support
• Records
• Customer service operations
• Public engagement program and media liaison

Programs Manager Admin & Permit Services

19 FTEs

Planning & Environmental Programs/ Development Services & Engineering

• Land use planning for the communities by the

communities

• Kitsap County Comprehensive Plan and subarea plans
• Regional coordination
• Environmental restoration and shoreline management

programs

• Code amendments
• Land use development applications and stormwater

management

Assistant Director Programs Manager Planning & Environmental Programs Programs Manager Development Services & Engineering

7 FTEs 15 FTEs

Building & Fire Safety

• Construction/building inspection
• Permit Plan Review
• Fire Investigation
• Risk Check/Fire Prevention
• Code Compliance

Assistant Director (Chief Building Official) Programs Manager Building & Fire Safety

22 FTEs

Statistics

2013 2014 2015 2016 Building & Fire Permits Submitted 2,579 2,911 3,494 3,896 Development Engineering Permits Submitted 187 189 332 342 Fire Investigations 113 118 115 100 Code Compliance Cases 450 534 531 467 Risk Check Inspections

• 50

392

Serving Kitsap with Improved Processes

Committed to serving the community in the most effective and efficient manner Lean Six-Sigma:

• 11 Trained Green Belt Process Improvement Leaders
• 51 Trained Yellow Belts
• 20 Completed Process Improvement Projects
• 9 Completed Process Improvement Kaizen
• 53 Just Do Its (JDIs)

Communication Tools – increase accessibility and transparency

• Launched a customer service team
• Fridays call
• Customer experience follow-up calls
• Customer survey
• Email after submittal
• Subscriber updates – email and wireless subscription
• Facebook & Twitter updates
• Department media liaison
• User-friendly permitting and checklist material online
• Website update

Personnel Management and Organizational Development

Partnership with HR

• Hiring strategies for hard to fill positions
• Retention plan and training program
• Partnership with universities/colleges
• Workforce development and internships
• Performance Evaluation Format

Internal processes

• Cleared backlog
• Consistent, transparent and efficient

communication

• Tasks prioritization and timeline
• Move from reactive to proactive
• 2018 Organizational Structure

External and internal stakeholders groups

• Continuous collaboration
• Re-activated Kitsap Nuisance Abatement (KNAT)
• Strengthened relationships with counterparts at

the cities and counties within Puget Sound

• Coordination and collaboration with KBA, chamber,

community and stakeholders groups

• Strengthen coordination with Public Works, Parks

and Policy

Department Work Plan 2016-2018

Strategic Planning

Access to DCD Work Program Online

DCD 5-Year Action Plan

DCD General Fund Programs DCD Special Revenue Fund Programs

Community Planning Investigation & Compliance Administrative Services/ Department Interfund Regional Environmental Coordination Building Planner of the Day Permit Center & Outreach Environmental Planning Administrative Services/ Department Interfund Construction Plan Review & Inspection Current Planning DCD Public Works Development Engineering Natural Resources Grant Management

2018 Funding By Program

Permitting Fees $5,329,718 55% Public Works Fund $1,613,339 17%

Percentage of Funding Sources

General Fund $2,351,263

24%

Grants $411,500 4%

2018 Budget Requests

• Permit Technician
• Construction Inspector 1
• Planner
• Abatement Fund
• Training for new Deputy

Fire Marshals

100% SRF $76,301 50% SRF $37,347 50% GF $37,347 100% GF $92,690 100% GF $100,000

100% GF $10,342

Permit Technician

• New Customer Service Program “Ask a Permit Tech” provides real time

permitting related information and answers to the public

• Assist in meeting department objective 24-48 hour response time to customer

inquiries

• 100% Special Revenue Fund
• To accommodate for increased volume of permit processing work

2018 Budget Requests

100% Special Revenue Fund $76,301

Construction Inspector 1 (Risk Check)

• To provide ongoing fire prevention inspections and issue Certificate of

Occupancies to existing and newly constructed occupancies

• Continue utilizing cross discipline strategy to accomplish sufficient inspection

schedule

• 50% General Fund
• 50% Special Revenue Fund

2018 Budget Requests

50% Special Revenue Fund $37,347 50% General Fund $37,347

Additional area

Inspections areas

Map of current areas of services and additional 2018 area

• Previously accomplished by fire districts
• Current service delivery demand South and

Central Kitsap County

• 2018 service delivery demand is entire

unincorporated area

Existing areas

Kitsap County’s fire prevention program:

• Risk-based
• Applies to commercial occupancies
• On-site visits based on specific occupancy risk

assessments

• Includes overall assessment of fire and life safety

hazards and their potential to lead to catastrophic loss

• Take the time needed to fix the problem

Why should this be inspected… As often as this?

Program Successes

Occupied Apartment– Rot, missing railings, danger of collapse Large assembly building used for National indoor bicycle motocross – Absence of emergency lighting and exit Unsafe apartment building storage, unprotected ignition sources, lack of fire resistive construction, endanger of the

• nly exit

Occupied apartment Life Safety – Inadequate and unsafe existing condition

Planner

• Enable the Department to better manage code development activities
• Over 200 identified code revisions identified
• Ranging from administrative updates to major revisions
• Current capacity is inadequate to address needs at the rate they are identified
• 100% General Funding

2018 Budget Requests

100% General Fund $92,690

Current Capacities

Planner Planner Planner Planner

• Code updates
• Ongoing docketing
• Unified Development

Code and/or form- based code

• Kingston & Suquamish

subarea plans update

• Illahee, Gorst &

Keyport neighborhood plan update

• New planning areas

(e.g., Port Orchard, Indianola)

• Annexation procedures
• Open space planning
• Climate resiliency
• Mitigation plan update
• Comp Plan

implementation, coordination

• Comp Plan appeals
• Comp Plan

amendments annual docket

• 2024 Comp Plan

Update

• 2021 Buildable Lands

Report Update

• Countywide Planning

Policy update

• SMP planning grant

application

• SMP update
• Comp Plan appeals
• Silverdale Regional

Center code, market analysis, green corridor network, GIS analysis

• Dry Sewer Policy
• Transfer of

development rights

• Water system &

Sewer system plan review

• Agriculture code
• utreach
• Manchester

Community visioning

• Subarea/neighborho
• d planning
• Rural Legacy Lots
• Administrative code

updates

• Triage 200+ code

updates

• Boundary Line

Adjustment

Unassigned Projects

Kitsap Nuisance Abatement Fund (KNAT)

Proposed Funding will be used for:

• Demolition
• Cleanup
• Legal Fees
• Equipment used
• Waste
• Coordination of multiple agencies
• 100% General Funding

2018 Budget Requests

100% General Fund $100,000

Kitsap Nuisance Abatement Fund (KNAT)

Estimated costs based on prior abatements:

• 100% General Funding

Note: Complexity level increases when hazardous materials are present.

2018 Budget Requests

100% General Fund $100,000

Less Complex More Complex Demolition / Clean up / Waste Removal $40,000 $70,000 Staffing: Legal / Sheriff / Other $10,000 $10,000 Total Cost $50,000 $80,000

Training for new Deputy Fire Marshals

• Filling three deputy fire marshals
• Two were recently under-filled
• Training will be required for the under-filled

fire marshals

100% General Fund $10,342

Budget Requests Summary

General Fund Requests Special Revenue Fund Requests

Planner Position (1.0 FTE) $92,690 Construction Inspector Position (.50 FTE Construction $37,347 Construction Inspector Position (.50 FTE Risk Check) Vehicle Fuel, maintenance & computer $37,347 XXXXXX $15,000 $5,680 Construction/Permit Technician Position (1.0 FTE) $76,301 Training for new Deputy Fire Marshals $10,342 Risk Check Vehicle $15,000 Kitsap Nuisance Abatement Team $100,000 Interfund Increase $311,482 General Fund Total Request $261,059 Special Revenue Fund Total Request $440,130

Attachments:

1) PPT on General Fund v Special Revenue Fund 2) DCD Work Plan 2016-2018 3) DCD’s efficiency process compared to the National Association of Home Builders Strategic Table

DEPARTMENT OF COMMUNITY DEVELOPMENT Work Program 2016 - 2018

Attachment A O N D J F M A M J J A S O N D J F M A M J J A S O N D 1 Comp Plan Appeals Support 2 Comp Plan Amendments - Docket 3 Reasonable Measures 4 Title 19 Critical Areas Ordinance 5 Title 15 Flood Code 6 Title 17 Homelessness 7 City coordination - annexation issues 8 Comp Plan Review Team coordination 9 Silverdale Regional Center Plan (SRCP) 10 Redevelopment Code to implement SRCP/ UGA development standards 12 Title 17 Miscellaneous 13 Steelhead Habitat Mapping 14 Shore Friendly Program 15 Harper Estuary Restoration 16 Golf Club Hill Rd. Culvert 17 National Estuary Program projects 18 Comprehensive Plan Action Plan 1 Code Kaizan 2 Stormwater Code /manual 3 Port Gamble EIS 1 2015 Code Adoption 2 Fire Code - Access and Fire Flow 3 Electronic Plan Review 4 Code Compliance Reimplementation 5 Kitsap Nuisance Abatement Reimplementation 6 Risk Check Electronic Database 7 Investigation Reporting Implementation 8 Code Compliance Code Modifications 9 Inspection Group Process Improvement 10 Risk Check Process Improvement

Project Status 2016 2017 2018 Planning & Environmental Programs Development Services and Engineering

1.0 Code Development with PEP

Building and Fire Safety

Page 1 9/5/2017

DEPARTMENT OF COMMUNITY DEVELOPMENT Work Program 2016 - 2018

Attachment A O N D J F M A M J J A S O N D J F M A M J J A S O N D

Project Status 2016 2017 2018

11 Plan Review Process Improvement 12 NG911 address corrections 13 Investigation Process Improvement (Incorporated into #7) 1 Fee Reserve Policy 2 Pre-paid Permit Fee Liability Reporting 3 Technology Reserve Policy 4 Core Staffing Policy 5 Digitize DCD Personnel Files 6 DCD Payroll, AP, AR Procedures 7 DCD Workforce Plan 1 Kitsap Design Studio 3 Web Refresh 2 Building Safety Month 4 Community Planning Month 1 Expand online submittal capabiltiy 1 Online records development (ILINX) 2 SMARTGov Migration to Cloud 3 Electronic Plan Review Eval & Implementation 4 Fire Files Software Implementation Green = Projects on track Red = Removed from plan Yellow = behind schedule Black = Completed/Milestone Blue = Projected timeline County Vision Legend: Safe and Healthy Communities Protected Natural Resources & System Thriving Local Economy Inclusive Government Effective & Efficient County Services General Admin Services Outreach Permit Center

Administration

Fiscal Page 2 9/5/2017

Group Strategies Kitsap County Department of Community Development process Overhaul permitting approval process (Lean programs, process improvement teams, focus groups, stakeholder review, customer surveys, portal permit tracking) Overhauled permit review processes. Working with PEAK

• ffice to evaluate progress.

One-stop Permit System Permit Center is the One-stop Permit system (including the Online Permit Center). Increase coordination between permitting agencies Ongoing communications with review agents including PW, HD. Standardize interpretation of laws or building codes across large hi l Working with cities within Kitsap County to develop consistent code interpretations and regulatory standards. Change or update zoning to reduce the need for individual variances Variance process has been streamlined and Title 14 Building and construction is currently under review. Combine public hearings to consolidate community input process DCD combines hearings where allowed by law and requested by the applicant. Maintain appropriate staffing levels DCD is working to fill all vacancies. Hire specialized staff Staff members are subject matter experts. Establish a reliable mechanism for funding building services Transferred to Special Revenue fund and evaluate the budget needs annually. Expedited review for desirable housing proposals Concurrent review is the current practice, code amendment is needed to expedite review for Expedited review based on pre- approval Streamlining the process is DCD's priority; pre-approval

• ption will be explored.

Expedited review for an extra fee Expedited review with extra fee was implemented but experienced problems. A new approach is under Implementing Online Permitting Online permitting, online submission of building plans, and real-time inspection Over the counter permits are available online. Electronic plan review implementation planned for 2018. Annual report including statistics such as average approval time Available on website. Online permit progress tracking Through online portal upon registration. Customer satisfaction surveys On-going surveys, exploring different approaches to get Tie employee advancement/promotions to Collaborating with Human Resources to revise the evaluation process. Limits on review times for components

• f the land development permitting

RCW stipulate no more than 120 days, DCD's land development process is typically within 60 to 90 days. Comprehensive checklist of requirements accompanied by staff All checklists and user guides are available online to the public accompanied by staff assistance. Create ‘development assistance department’ Development assistance service available daily and other paid services are available. Assist with quality of applications Staff resources to assist applicants to guide them with submissions; checklists, brochures, etc. Improve communication between government staff and developers with regular meetings Making the Process More User Friendly

Strategies proposed by National Association of Homebuilders (NAHB)

Streamlining/Consilidating the Review Process Increasing Capacity Creating a Separate Process for Expedited Review Creating Accountability

Type of Mandate Action Item Responsible Priority Status Start Date End Date 2018 2019 2020 2021 2022 Benefits/Outcomes COMPREHENSIVE PLAN Process improvement for planning process required by RCW 36.70A.040 and 36.70A.130 2016 Comprehensive Plan - After-Action process Assessment PEP - Plan Started Jul 2017 Dec 2017 0.00 0.00 0.00 0.00 0.00 Assess internal and public processes from 2016 Comprehensive Plan to inform development and improvements in the 2024 Comprehensive Plan Update process. 2016 Comprehensive Plan - implementation, coordination, and tracking Agencies & Departments Not Started 2017 Ongoing 0.10 0.10 0.10 0.10 0.10 Identify priority goals to be implemented over next five years; Select strategies to achieve goals. Comprehensive Plan - Appeals Support PEP - Plan, PA, BoCC Started Dec 2017 0.10 0.10 0.10 0.10 0.10 Resolution of legal challenges. RCW 36.70A.470 Comprehensive Plan - Annual docket of amendments PEP - Plan Annual process Ongoing 0.25 0.25 0.25 0.25 0.25 Develops county's strategic plan to accommodate growth RCW 36.70A.130 WAC 365.196.640 KCC 21.08.030 2024 Comprehensive Plan Update - workplan development and initial implementation PEP - Plan Not Started 2019 2024 0.00 0.25 2.00 2.00 2.00 Preliminary planning RCW 36.70A.215 2021 Buildable Lands Report Update PEP - Plan Not Started 2020 2021 0.00 0.00 0.15 0.15 0.00 Increases ownership in Comprehensive Plan process; establishes implementation monitoring mechanism. RCW 36.70A.215 Buildable Lands Monitoring Plan development PEP - Plan Not Started Jan 2018 Dec 2018 0.05 0.00 0.00 0.00 0.00 Increases ownership in Comprehensive Plan process; establishes implementation monitoring mechanism. RCW 36.70A.215 Buildable lands / Reasonable Measures monitoring - ongoing data collection/analysis, coordination with cities PEP - Plan Started Mar 2017 Ongoing 0.05 0.05 0.05 0.05 0.05 GMA Compliance tracking; protect rural character, efficient urban services; incentiveize development investments in uga's; Measure the near-term and long-term effectiveness of specific Reasonable Measures. RCW 36.72A.210 Countywide Planning Policy update PEP - Plan Not Started 0.10 0.10 0.10 0.10 0.10 Staff support for Countywide Planning Policy update prior to 2024 comprehensive planning process SUBAREA PLANs - REVIEW AND UPDATE Silverdale Regional Center planning support: redevelopment code, market analysis, green corridor network, GIS analysis PEP - Plan Not Started Started 0.10 0.10 0.10 0.10 0.10 Kingston PEP - Plan TBD 0.00 0.00 0.00 0.00 0.00 Manchester Community visioning PEP - Plan TBD 0.25 0.25 0.15 0.05 0.00 Suquamish PEP - Plan TBD 0.00 0.00 0.00 0.00 0.00 Subarea and neighborhood planning, prioritization, and analysis; Establish rolling schedule for subarea plan updates PEP - Plan Ongoing 0.20 0.20 0.20 0.20 0.20 Neighborhood Plans - Review and Update Illahee PEP - Plan TBD 0.00 0.00 0.00 0.00 0.00

5 Year Action Plan - Long-Range Planning

• 1. Through collaboration with the community and other County departments, implement strategic, long-term planning activities for Kitsap County.

1) Develop and monitor the County’s Comprehensive Plan and development regulations, which are used to set the stage for future growth, development, and quality of life in Kitsap County. 2) Work closely with local, regional and state agencies to ensure that planning and development is in compliance with regional and state mandates. 3) Complete mandated updates for the County’s Comprehensive Plan, Shoreline Master Program, and associated components, including sub-area plans, effectiveness monitoring, Capital Facilities Plan, critical areas regulations, surface water regulations, zoning and subdivision, and development regulations. 4) Implement the Comprehensive Plan, focusing on high priority goals as established by the Board of Commissioners. 5) Compile, analyze, and process dockets of proposed code changes and Comprehensive Plan amendments for consideration by the Board of Commissioners. (Note: items listed once and indicated as ongoing are considered annual activities.) Page 1

Type of Mandate Action Item Responsible Priority Status Start Date End Date 2018 2019 2020 2021 2022 Benefits/Outcomes

5 Year Action Plan - Long-Range Planning

• 1. Through collaboration with the community and other County departments, implement strategic, long-term planning activities for Kitsap County.

1) Develop and monitor the County’s Comprehensive Plan and development regulations, which are used to set the stage for future growth, development, and quality of life in Kitsap County. 2) Work closely with local, regional and state agencies to ensure that planning and development is in compliance with regional and state mandates. 3) Complete mandated updates for the County’s Comprehensive Plan, Shoreline Master Program, and associated components, including sub-area plans, effectiveness monitoring, Capital Facilities Plan, critical areas regulations, surface water regulations, zoning and subdivision, and development regulations. 4) Implement the Comprehensive Plan, focusing on high priority goals as established by the Board of Commissioners. 5) Compile, analyze, and process dockets of proposed code changes and Comprehensive Plan amendments for consideration by the Board of Commissioners. (Note: items listed once and indicated as ongoing are considered annual activities.)

Keyport PEP - Plan TBD 0.00 0.00 0.00 0.00 0.00 Gorst PEP - Plan TBD 0.00 0.00 0.00 0.00 0.00 New planning areas (e.g., Port Orchard, Indianola) PEP - Plan, BoCC TBD 0.00 0.00 0.00 0.00 0.00 REASONABLE MEASURES RCW 36.70A.215(4) Dry Sewer Policy PEP - Plan Started June 2017 2019 0.10 0.10 0.00 0.00 0.00 Shift incentives to development investment from rural areas to Urban Growth Areas. RCW 36.70A.215(4) Transfer of development rights - marketing PEP - Plan Not Started Sep 2017 Ongoing 0.20 0.20 0.10 0.10 0.05 Shift incentives to development investment from rural areas to Urban Growth Areas. RCW 36.70A.215(4) Rural Legacy Lots PEP - Plan Started June 2017 2019 0.10 0.10 0.00 0.00 0.00 Shift incentives to development investment from rural areas to Urban Growth Areas. CODE DEVELOPMENT Ongoing maintenance Adopt administrative code updates to address backlog (45

• admin. updates)

PEP - Plan Started Aug 2017 Dec 2017 0.10 0.00 0.00 0.00 0.00 Ongoing maintenance Triage remaining code updates (200+ proposals) to address backlog PEP - Plan Started Aug 2017 Dec 2017 0.20 0.00 0.00 0.00 0.00 Ongoing maintenance Planning for more intensive code updates to address backlog - 50 major updates, 110 minor updates PEP - Plan Not Started Nov 2017 Ongoing 0.80 0.80 0.50 0.50 0.50 Countywide redevelopment code PEP - Plan Not Started 2018 2019 0.20 0.20 0.00 0.00 0.00 KCC 21.08.020 KCC 21.08.040 Ongoing docketing and code amendment process - long- term, minor amendments PEP - Plan Not Started 2018 Ongoing 0.20 0.20 0.20 0.20 0.20 Process improvement Evaluate potential Boundary Line Adjustment code PEP - Plan Not Started 2018 2018 0.15 0.00 0.00 0.00 0.00 Process improvement Evaluate potential Unified Development Code change PEP - Plan Not Started Aug 2017 May 2018 0.10 0.10 0.10 0.00 0.00 Streamlining of code, reduction of code inconsistencies, reduction of

• utdated policies, reduction of legal challenges.

RCW 90.58.080 SHORELINE MASTER PROGRAM REVIEW Review and update (if any) due 6/30/2020 SMP planning grant application PEP - Plan Not Started 2018 2020 0.00 0.05 0.05 0.00 0.00 Secure funding for Shoreline master Program review and potential update. SMP review - workplan PEP - Plan Not Started Aug 2017 2020 0.05 0.05 0.00 0.00 0.00 SMP review and potential update PEP - Plan Not Started 2018 6/30/2020 1.00 1.00 0.75 0.00 0.00 SMP monitoring - see Environmental Programs task under Shoreline Management PEP - Plan NPDES PERMIT ACTIONS

Page 2

Type of Mandate Action Item Responsible Priority Status Start Date End Date 2018 2019 2020 2021 2022 Benefits/Outcomes

5 Year Action Plan - Long-Range Planning

• 1. Through collaboration with the community and other County departments, implement strategic, long-term planning activities for Kitsap County.

1) Develop and monitor the County’s Comprehensive Plan and development regulations, which are used to set the stage for future growth, development, and quality of life in Kitsap County. 2) Work closely with local, regional and state agencies to ensure that planning and development is in compliance with regional and state mandates. 3) Complete mandated updates for the County’s Comprehensive Plan, Shoreline Master Program, and associated components, including sub-area plans, effectiveness monitoring, Capital Facilities Plan, critical areas regulations, surface water regulations, zoning and subdivision, and development regulations. 4) Implement the Comprehensive Plan, focusing on high priority goals as established by the Board of Commissioners. 5) Compile, analyze, and process dockets of proposed code changes and Comprehensive Plan amendments for consideration by the Board of Commissioners. (Note: items listed once and indicated as ongoing are considered annual activities.)

NPDES Phase II Municipal S Response planning for 2019 NPDES Phase II Municipal Stormwater Discharge Permit County Departments Not Started 0.10 0.20 0.10 0.00 0.00 The permits will be issued July 1, 2019 and become effective on August 1, 2019. OTHER REGIONAL COORDINATION ACTIVITIES PSRC multi-county planning policies PEP - Plan/DCD/BoCC Started Ongoing 0.05 0.05 0.05 0.05 0.05 RCW 36 Water system plan review - population projections PEP - Plan Started Ongoing 0.05 0.05 0.05 0.05 0.05 6 year cycle for approx 23 water systems RCW 36 Sewer system plan review PEP - Plan Started Ongoing 0.05 0.05 0.05 0.05 0.05 Public works?? Coordination with cities - annexations, TDR PEP - Plan Started Ongoing 0.05 0.05 0.05 0.05 0.05 Agriculture code outreach PEP - Plan Not Started DOD Joint Land Use Study (JLUS) Phase 2 PEP - Plan Started 0.05 0.10 0.10 0.10 0.05 Gorst Subarea Plan and potential annexation - Bremerton PEP - Plan Started 0.00 0.00 0.00 0.00 0.00 INFORMATION MANAGEMENT GIS analysis, mapping support, data management PEP - Plan Started Ongoing 0.60 0.60 0.60 0.60 0.60 GIS support for BoCC projects PEP - Plan Started Ongoing 0.10 0.10 0.10 0.10 0.10 PROGRAM DEVELOPMENT AND PROCESS IMPROVEMENT PEP website update and maintenance PEP - Plan Not Started 2018 Ongoing 0.15 0.15 0.15 0.15 0.15 Personnel training and development PEP - Plan Started Ongoing 0.10 0.10 0.10 0.10 0.10 Technology resources and development - GIS availability, software availability, data management PEP - Plan Started Ongoing 0.05 0.05 0.05 0.05 0.05 Team development and planning PEP - Plan Started Ongoing 0.10 0.10 0.10 0.10 0.10 5.65 5.60 6.20 5.10 4.80

TOTAL FTE

Page 3

Type of Mandate Action Item Responsible Priority Status Start Date End Date 2018 2019 2020 2021 2022 Benefits/Outcomes REGIONAL NATURAL RESOURCES COORDINATION Kitsap County wears two hats in the Local Integrating Organization process: That of convener and coordinator, and that of participant among other agencies. RCW 90.71.350 Lead the Local Integrating Organization for Puget Sound Recovery - West Central PEP - Environmental Programs Started Ongoing, annual 0.13 0.75 0.75 0.75 0.75 Higher degree of regulatory and programmatic certainty. Greater opportunity to influence outcomes. Balances County resources with legal and political exposure. RCW 90.71.350 West Central LIO - Contractor management PEP - Environmental Programs Started Ongoing, annual 0.12 0.00 0.00 0.00 0.00 Higher degree of regulatory and programmatic certainty. Greater opportunity to influence outcomes. Balances County resources with legal and political exposure. RCW 90.71.350 West Central LIO - Fiscal agent and grant administration PEP - Environmental Programs Started Ongoing, annual 0.13 0.13 0.13 0.13 0.13 Higher degree of regulatory and programmatic certainty. Greater opportunity to influence outcomes. Balances County resources with legal and political exposure. RCW 90.71.350 West Central LIO - Coordination with salmon recovery Lead Entity PEP - Environmental Programs Started Ongoing, annual incl incl incl incl incl Higher degree of regulatory and programmatic certainty. Greater opportunity to influence outcomes. Balances County resources with legal and political exposure. RCW 90.71.350 Participate in the Local Integrating Organization for Puget Sound Recovery - West Central PEP - Environmental Programs and Commissioners Started Ongoing, annual 0.10 0.00 0.00 0.00 0.10 Higher degree of regulatory and programmatic certainty. Greater opportunity to influence outcomes. Balances County resources with legal and political

• exposure. Increased potential for project funding.

RCW 90.71.350 Participate in the Local Integrating Organization for Puget Sound Recovery - Hood Canal PEP - Environmental Programs and Commissioners Started Ongoing, annual 0.10 0.00 0.00 0.00 0.10 Higher degree of regulatory and programmatic certainty. Greater opportunity to influence outcomes. Balances County resources with legal and political

• exposure. Increased potential for project funding.

THREATENED AND ENDANGERED SPECIES RECOVERY PLANNING Kitsap County wears two hats in the salmon recovery Lead Entity process: That of convener and coordinator, and that of participant among other agencies. RCW 77.85.050 Lead the Lead Entity process for Puget Sound salmon recovery - West Sound Watersheds Council PEP - Environmental Programs Started Ongoing, annual 1.25 1.25 1.25 1.25 1.25 Higher degree of regulatory and programmatic certainty. Greater opportunity to influence outcomes. Balances County resources with legal and political

• exposure. Increased potential for project funding.

RCW 77.85.050 Participate in the West Sound Lead Entity process for Puget Sound salmon recovery PEP - Environmental Programs and partnering agencies, tribes, & organizations Started Ongoing, annual 0.10 0.10 0.10 0.10 0.10 Higher degree of regulatory and programmatic certainty. Greater opportunity to influence outcomes. Balances County resources with legal and political

• exposure. Increased potential for project funding.

RCW 77.85.050 West Sound Watersheds 4-year capital projects workplan - Lead PEP - Environmental Programs and partnering agencies, tribes, & organizations Started Ongoing, annual incl incl incl incl incl Higher degree of regulatory and programmatic certainty. Greater opportunity to influence outcomes. Balances County resources with legal and political

• exposure. Increased potential for project funding.

5 Year Action Plan- Environmental Programs

• 2. Protect natural resources and systems through education, land use planning, and coordinated efforts to ensure that the forests, clean air, and water that Kitsap County is known for are sustained for the benefit of current and future generations (Kitsap

County 2016 Comprehensive Plan). 1) Develop and implement a coordinated project prioritization and funding strategy focused on the protection of intact ecosystems and restoration of natural functions. 2) Implement a shoreline bulkhead reduction program to replace hard bulkheads with environmentally sound solutions. 3) Provide regional coordination services for the recovery of Puget Sound and salmon; work with other agencies, County departments, and organizations to leverage resources and ensure coordinated, strategic approaches. 4) Remove institutional barriers to effective environmental protection and restoration work.5) Ensure that priorities and approaches are consistent with safe and healthy communities, a thriving local economy, inclusive government, and effective and efficient County services. (Note: items listed once and indicated as ongoing are considered annual activities.) Page 1

Type of Mandate Action Item Responsible Priority Status Start Date End Date 2018 2019 2020 2021 2022 Benefits/Outcomes

5 Year Action Plan- Environmental Programs

• 2. Protect natural resources and systems through education, land use planning, and coordinated efforts to ensure that the forests, clean air, and water that Kitsap County is known for are sustained for the benefit of current and future generations (Kitsap

County 2016 Comprehensive Plan). 1) Develop and implement a coordinated project prioritization and funding strategy focused on the protection of intact ecosystems and restoration of natural functions. 2) Implement a shoreline bulkhead reduction program to replace hard bulkheads with environmentally sound solutions. 3) Provide regional coordination services for the recovery of Puget Sound and salmon; work with other agencies, County departments, and organizations to leverage resources and ensure coordinated, strategic approaches. 4) Remove institutional barriers to effective environmental protection and restoration work.5) Ensure that priorities and approaches are consistent with safe and healthy communities, a thriving local economy, inclusive government, and effective and efficient County services. (Note: items listed once and indicated as ongoing are considered annual activities.)

RCW 77.85.050 Habitat work schedule - Lead PEP - Environmental Programs Started Ongoing, annual 0.10 0.10 0.10 0.10 0.10 Local application of a Statewide online mapping platform to better understand the progress of recovery actions. RCW 77.85.050 Participate in the Hood Canal Lead Entity process for Puget Sound salmon recovery PEP - Environmental Programs Started Ongoing, annual 0.10 0.10 0.10 0.10 0.10 Higher degree of regulatory certainty. Greater opportunity to influence

• utcomes. Balances County resources with legal and political exposure.

Increased potential for project funding. RCW 77.85.050 Participate in the South Sound Lead Entity process for Puget Sound salmon recovery PEP - Environmental Programs Started Ongoing, annual 0.00 0.05 0.05 0.05 0.05 Higher degree of regulatory certainty. Greater opportunity to influence

• utcomes. Balances County resources with legal and political exposure.

Increased potential for project funding. Steelhead recovery planning (Near-Term Action) PEP - Environmental Programs Not Started Mid-2018 Ongoing 0.10 0.20 0.30 0.30 0.30 Higher degree of regulatory certainty. Greater opportunity to influence

• utcomes. Balances County resources with legal and political exposure.

Increased potential for project funding. Evaluation of environmental regulatory effectiveness for salmon recovery (Near-Term Action) PEP - Environmental Programs Not Started Mid-2018 Ongoing 0.10 0.20 0.30 0.30 0.30 Enables evaluation of regulatory approaches to determine if specific regulatory approaches are having the intended effect. Informs future code revisions based on empirical data. Validates assumptions of investments and desired outcomes. COUNTYWIDE SHORELINE MANAGEMENT Manage and market the Shore Friendly Program for bulkhead removal PEP - Environmental Programs and partnering agencies, tribes, & landowners Started Ongoing 1.00 1.00 1.00 1.00 1.00 Local response to regional research that identifies Kitsap County shorelines as essential to Puget Sound recovery by its extent of marine shoreline. Manage landowner incentives for Shore Friendly Program capital projects PEP - Environmental Programs Started Ongoing incl incl incl incl incl Pending state guidance for Shoreline Management Programs - best guess, starts in 2019 Monitor No-Net-Loss of shoreline ecosystem function PEP - Environmental Programs Not Started Not started 0.00 0.10 0.10 0.10 0.10 LONG-TERM HABITAT PROTECTION, RESTORATION, AND CLEANUP PROJECTS NPDES Municipal Stormwater Permit mandate, pending Ecology guidance for watershed- based planning. Begin planning and assessment

• f impacts from pending

watershed-based planning mandate PEP - Environmental Programs 2019 Ongoing 0.00 0.25 0.25 ? ? Begins the transition from planning as we normally do to consider watersheds in future development.

Page 2

Type of Mandate Action Item Responsible Priority Status Start Date End Date 2018 2019 2020 2021 2022 Benefits/Outcomes

5 Year Action Plan- Environmental Programs

• 2. Protect natural resources and systems through education, land use planning, and coordinated efforts to ensure that the forests, clean air, and water that Kitsap County is known for are sustained for the benefit of current and future generations (Kitsap

County 2016 Comprehensive Plan). 1) Develop and implement a coordinated project prioritization and funding strategy focused on the protection of intact ecosystems and restoration of natural functions. 2) Implement a shoreline bulkhead reduction program to replace hard bulkheads with environmentally sound solutions. 3) Provide regional coordination services for the recovery of Puget Sound and salmon; work with other agencies, County departments, and organizations to leverage resources and ensure coordinated, strategic approaches. 4) Remove institutional barriers to effective environmental protection and restoration work.5) Ensure that priorities and approaches are consistent with safe and healthy communities, a thriving local economy, inclusive government, and effective and efficient County services. (Note: items listed once and indicated as ongoing are considered annual activities.)

Management Department/County-owned mitigation property Clear Creek/Schold Farm management plan DCD/PEP, Public Works, Parks, public partners Started 2017 Ongoing 0.10 0.10 tbd tbd tbd Comprehensive management plan for the Clear Creek wetland complex. Restoration of hydrologic function. Improved long-term habitat management. Improved relations with community. Improved risk management for County. Resolution of long-term property ownership and management concerns. Project selected for implementation through the PSNERP project selection process Harper Estuary cleanup, habitat restoration and community planning PEP - Environmental Programs and partnering agencies, tribes, & organizations Started 2014 tbd 0.05 0.00 0.00 0.00 0.00 The project restores ecosystem functions, provides for flood control, cleans-up hazardous materials on public land, and enhances frequently used public amenities. Project selected for implementation through the Fish Passage Barrier Removal Board project selection process Chico Creek/Country Club Road bridge salmon migration barrier removal PEP - Environmental Programs and partnering agencies, tribes, & organizations Started 2017 tbd 0.10 0.00 0.00 0.00 0.00 The project restores ecosystem functions, removes a barrier to migratory fish species, and provides flood control. Regional and local project prioritization and selection processes Plan, fund, and implement restoration projects selected through regional prioritization processes PEP - Environmental Programs and partnering agencies, tribes, & organizations Started Ongoing 1.00 1.00 1.00 1.00 1.00 GRANT MANAGEMENT Establish project priority list PEP - Environmental Programs Started Ongoing, annual 0.05 0.05 0.05 0.05 0.05 Establishes list for budget and work planning purposes. Research and apply for grants that match priorities as applicable. PEP - Environmental Programs Started Ongoing 0.20 0.20 0.20 0.20 0.20 Finds alternate funding sources for projects to leverage County resources. Monitor projects. PEP - Environmental Programs Started Ongoing 0.20 0.20 0.20 0.20 0.20 Ensures grant requirements and County commitments are met. Enables evaluation of project work. Validates assumptions of investments and desired

• utcomes.

INFORMATION MANAGEMENT GIS analysis, mapping support, data management PEP - Environmental Programs Started Ongoing 0.75 0.75 0.75 0.75 0.75 PROGRAM DEVELOPMENT AND PROCESS IMPROVEMENT

Page 3

Type of Mandate Action Item Responsible Priority Status Start Date End Date 2018 2019 2020 2021 2022 Benefits/Outcomes

5 Year Action Plan- Environmental Programs

• 2. Protect natural resources and systems through education, land use planning, and coordinated efforts to ensure that the forests, clean air, and water that Kitsap County is known for are sustained for the benefit of current and future generations (Kitsap

County 2016 Comprehensive Plan). 1) Develop and implement a coordinated project prioritization and funding strategy focused on the protection of intact ecosystems and restoration of natural functions. 2) Implement a shoreline bulkhead reduction program to replace hard bulkheads with environmentally sound solutions. 3) Provide regional coordination services for the recovery of Puget Sound and salmon; work with other agencies, County departments, and organizations to leverage resources and ensure coordinated, strategic approaches. 4) Remove institutional barriers to effective environmental protection and restoration work.5) Ensure that priorities and approaches are consistent with safe and healthy communities, a thriving local economy, inclusive government, and effective and efficient County services. (Note: items listed once and indicated as ongoing are considered annual activities.)

Inter-departmental coordination

• n environmental programs

PEP - Environmental Programs Started Ongoing 0.10 0.10 0.10 0.10 0.10 Coordination of effort to ensure efficient prioritization of natural resource work within the County, coordination of grant solictiaitions, coordination of capital and programmatic projects. Reduces overlapping efforts and ensures alignment of strategies. PEP website update and maintenance PEP - Environmental Programs Not Started 2018 Ongoing 0.15 0.15 0.15 0.15 0.15 Keep Personnel training and development PEP - Environmental Programs Started Ongoing 0.10 0.10 0.10 0.10 0.10 Technology resources and development - GIS availability, software availability, data management PEP - Environmental Programs Started Ongoing 0.05 0.05 0.05 0.05 0.05 Team development and planning PEP - Environmental Programs Started Ongoing 0.10 0.10 0.10 0.10 0.10 6.28 7.03 7.13 6.88 7.08

TOTAL FTE

Page 4

Type of Mandate Action Item 2018 2019 2020 2021 2022 Benefits/Outcomes MANDATED RCW 19.27 KCC Chapter 14 IBC, IFC, IRC,IMC,UPC

Review plans submitted for new construction and other permit applications. 5.05 4.55 4.05 4.05 4.05 Assure construction and other permitting activities occurs consistent with adopted and applicable codes and ordinances.

MANDATED RCW 19.27 KCC Chapter 14 IBC, IFC, IRC,IMC,UPC

Perform required approval inspections to support new construction and other permit related activity. 11.90 10.40 9.90 9.90 9.90 Assure construction and other permitting activities occurs consistent with adopted and applicable codes and ordinances.

MANDATED RCW 43.44.050 RCW 19.27 KCC Chapter 14 IFC IBC, IFC, IRC,IMC,UPC

Investigate the origin, cause and circumstances of fires

• ccurring throughout the

county. 1.75 1.80 1.85 1.90 2.00 Assures that fires within the jurisdiction are investigated; that the origin, cause and circumstances of the fires are determined and documented in

• rder that they be prevented in the future; and, that those responsible for

incendiary fires are brought to justice.

MANDATED RCW 19.27 KCC Chapter 14 IFC

Perform regular periodic fire prevention assessments, inspections and enforcement

• n occupancies other than

dwellings to assure continued compliance with applicable fire codes and assure a reasonable degree of fire safety. 3.00 4.00 5.00 5.10 5.10 Maintains the constructed building, fire and life safety resilience of

• ccupancies other than single family dewllings. Assures the removal of fire

hazards from buildings and premises and maintains critical infrastructure.

MANDATED KCC Chapters 2,9,10,14,17,21

Investigate code violations reported to the department and take action as

• appropriate. Coordinate the

county nuisance abatement team activities. 2.35 2.40 2.50 2.60 2.60 Assures a reasonable degree of community livability by assuring the

• ngoing compliance with the variety of land use and other regulations under

the department's responsibility. Assures collaborative, efficient and effective removal of nuisances and other hazardous conditions throughout the county.

MANDATED KCC Chapters 2,9,14,

Provide adequate supervision for all program areas. 0.95 0.95 0.95 0.95 0.95 Assure timely high quality performance of required work tasks.

MANDATED KCC Chapters 2,9,14,

Provide adequate management, collaboration and coordination of all work areas. 1.00 1.00 1.00 1.00 1.00 Assures efficient and collaborative provision of service with other department, county and allied agency programs. 26.00 25.10 25.25 25.50 25.60

5 Year Action Plan- Building and Fire Safety

Building Safe and Healthy Communities 1) Assure construction of reasonable building, fire and life safety in the built environment. 2) Support community resilience by managing ongoing fire and life safety risks. 3) Assure continued compliance with applicable land use and safety regulations 4) Determine what causes fires and similar emergencies in our community in order that the be prevented in the future.

TOTAL FTE

Page 1

Type of Mandate Action Item 2018 2019 2020 2021 2022 Benefits/Outcomes RCW 36.70A Growth Management Act

Review plans submitted for Land Use development proposals 4.30 4.30 4.30 4.30 4.30 Ensure Land Use activities are permitted consistent with applicable codes, while applying inclusive participation principles

RCW 36.70A Growth Management Act, & RCW 90.58 Shoreline Management Act

Review plans submitted for Environmental Development proposals. 2.40 2.40 2.40 2.40 2.40 Ensure Environmental activities are permitted consistent with applicable codes, while applying inclusive participation principles

RCW 36.70A Growth Management Act, & Ph II NPDES Municipal Stormwater Permit

Review plans submitted for Site Development proposals 6.00 6.00 6.00 6.00 6.00 Ensure Site Development activities are permitted consistent with applicable codes

2016 - 2036 Kitsap County Comprehensive Plan, & RCW 90.58 Shoreline Management Act

Provide code and policy development support to accomplish directives of the Comp Plan; provide updates to Shoreline Management Plan 0.30 0.30 0.30 0.30 0.30 Ensure that code supports goals and policies of the Comp Plan, and that code updates meet requriements of RCW. Provide adequate supervision for all program areas. 2.00 2.00 2.00 2.00 2.00 Ensure timely and high quality performance of required work tasks. 15.00 15.00 15.00 15.00 15.00

Five-year Action Plan -- Development Services and Engineering

Supporting safe, sustainable and healthy communities through permitting compatible and environmentally-sound development 1) Review land use proposals to ensure safety and compatibility with the built environment 2) Ensure that environmental proposals recognize importance of natural resources and systems 3) Review site development activities for infratructure management, stormwater treatment, and engineering principles 4) Provide support to the Department in policy and code evaluation and development, while promoting inclusive public involvement

TOTAL FTE

Page 1

Type of Mandate Action Item 2018 2019 2020 2021 2022 Benefits/Outcomes PERMIT SERVICES

Permit Intake

1.50 1.50 1.50 1.50 1.50 Assures that required documentation is submitted, leading to more timely review and less information requests.

Permit Processing

0.50 0.50 0.50 0.50 0.50

Pre-Submittal (CRM, In-Person)

3.00 3.00 3.00 3.00 3.00 Clarify permit submittal requirements so that submittal is more likely to be complete at intake.

Permit Review

0.75 0.75 0.75 0.75 0.75

Miscellaneous Permit Issues

0.90 0.75 0.75 0.75 0.75 Admin Services

Customer Check-in

0.50 0.50 0.50 0.50 0.50 Assess customer needs to reduce wait times and improve customer experience.

Distributing CRMs

0.25 0.25 0.25 0.25 0.25 Assess customer needs to reduce wait times and improve customer experience. RCW 42.56.520

Public Records Requests

0.75 0.75 0.75 0.75 0.75

Scheduling Inspections

0.75 0.75 0.75 0.75 0.75 RCW 42.30.030

Public Noticing

0.10 0.10 0.10 0.10 0.10

Sending DSE Approval/Comment Ltrs

0.05 0.05 0.05 0.05 0.05

Preparing Permits for Ready to Issue

0.25 0.25 0.25 0.25 0.25

Executive Support

1.00 1.00 1.00 1.00 1.00 RCW 42.56.100

Continue execution of Physical Records Management Plan

0.50 0.50 0.50 0.25 0.25 Reduces physical storage facility costs by 100%. Improves record location recovery time by 30%.Organizes physical records for disposition or transfer to Washington State Archives RCW 42.56.100

Record Scanning Effort

0.20 0.20 0.20 0.20 0.00

Online Permitting/Electronic Plan Review

0.50 0.25 Allows for electronic submittal, processing and review of permits, reduces cost to applicants in terms of paper, time spent in office/waiting for appointments

SMARTGOV support

1.00 1.00 1.00 1.00 1.00 RCW 42.30.030

Public meeting support (Hearing Examiner, Planning Commission

1.00 1.00 1.00 1.00 1.00

Outreach & Customer Experience

1.00 1.00 1.00 1.00 1.00

Fiscal Operations (payroll, a/p, a/r)

2.50 2.50 2.50 2.50 2.50

Leadership: team development, planning, operational direction

2.00 2.00 2.00 2.00 2.00

Technical oversight and direction

1.00 1.00 1.00 1.00 1.00 20.00 19.60 19.35 19.10 18.90

5 Year Action Plan - Admin & Permit Services

Permit Center: “One Stop” access point for all Community Development services. It serves as first contact for customers (citizens, developers, etc.) regarding the requirements, policies and procedures of land-use and building permits and related technical services and information. They assist customers with preparing and submitting a complete and accurate application for a permit and issue all permit applications, while ensuring that all customers are provided with the most consistent and accurate information in a helpful, friendly and timely manner. Administrative Services Program: management of all department administrative support, fiscal, personnel, technology, records, and customer service operations.

TOTAL FTE

Page 1

Type of Mandate Action Item Responsible Priority Status Start Date End Date 2018 2019 2020 2021 2022 Total Staff Benefits/Outcomes

Conduct Comprehensive Plan

• utreach per Board adopted

plan PEP - Planning 1 Ongoing 06/01/14 06/30/17 0.00 Obtains citizen input which guides comprehensive plan development. Seeks out new citizen groups often overlooked in the process. Provides connection between citizens and their government. Uses new methodologies for outreach. Improve departmental customer service program. Admin Services & Building 2 Ongoing 0.00 Provide part time plans reviewer to answer public questions. Find more efficient way to address Citizen Response Management cases in a timely

• manner. Improve the staff consult process.

Conduct customer surveys to determine areas needing improvement. Admin Services 3 Ongoing 0.00 On a regular basis survey customers as to service delivery. Address issues raised in feedback. Improve information to citizens that improves their ability to submit permit applications fully ready for processing with minimal requests for additional

• information. In short, provide

the information that improves first pass yield. Admin Services, Building, Fire, and DSE 4 Ongoing 0.00 Improving first pass yield reduces permit processing time, which is a cost savings to the citizen. Quarterly, the divisions review the common errors and post to the web these issues. Conduct workshops to advise builders, developers, and citizens on code changes, use

• f the department's systems,

inspection/plans review issues,

• etc. Partner with Home

Builders Association of industry training as appropriate. Building, Fire, Code Compliance, DSE, PEP, Admin Services 5 Ongoing 0.00 Improving customer and citizen knowledge enhances safe construction and reduces permitting processing times. Establishes a trust-building relationship between citizens and department. Transition citizen outreach efforts to new model. PEP - Plan 1 01/03/16 Ongoing 0.00 Coordinates and engages citizen groups to determine issues to be addressed by the County. Works with advisory councils on project related efforts and coordinates with county offices, departments and outside agencies to address citizen concerns. Conduct citizen outreach program PEP - Plan & Neighborhood Planner 3 01/01/17 12/31/19 0.00 Focusing on CAC, neighborhood groups, and other citizen organizations, enhance the relationship between county government and citizens. Collectively work to solve neighborhood issues through orchestrating efforts, being a resource provider, or connecting individuals with appropriate private and public operations. Conduct Comprehensive Plan

• utreach per Board adopted plan

PEP - Plan & Neighborhood Planner 4 Ongoing 1/1/2018 12/31/2018 0.00 Continue close coordination with other County departments and agencies on funded Plan priorities; report on accomplished metrics 5-year strategic plan assessment - Community

• utreach and Interagency

Review Team PEP and DCD 5 Ongoing 1/1/2019 12/31/2019 0.00 Complete and report on goals achieved and on emerging communications and outreach of 5 year time period 0.00 0.00 0.00 0.00 0.00 0.00

TOTAL FTE

5 Year Action Plan- Outreach Program

• 3. Building on the Comprehensive Plan effort, establish an internal/external outreach program focused on implementing the comprehensive plan, improving the efficiency and effectiveness of the delivery of departmental services, and engaging citizens. (Note: items

listed once and indicate ongoing are considered annual activities.)