Department of Environmental Services FY 2020 PROPOSED BUDGET - - PowerPoint PPT Presentation

▶
department of environmental services
SMART_READER_LITE
LIVE PREVIEW

Department of Environmental Services FY 2020 PROPOSED BUDGET - - PowerPoint PPT Presentation

Feb 16, 2023 44 likes •516 views

Department of Environmental Services FY 2020 PROPOSED BUDGET HIGHLIGHTS General Fund County Board Work Session March 8, 2019 DEPARTMENT OF ENVIRONMENTAL VISION Our service makes Arlington a leading community that is SERVICES vibrant,

slide-1
SLIDE 1

FY 2020 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Environmental Services

March 8, 2019

General Fund

slide-2
SLIDE 2

Our service makes Arlington a leading community that is vibrant, accessible, and resilient, today and in the future. To make Arlington County a vibrant, accessible and sustainable community through strategic transportation, environmental and capital investment projects, while providing excellent customer service, operations and maintenance in a safe and healthy environment for all.

VISION MISSION

DEPARTMENT OF ENVIRONMENTAL SERVICES

slide-3
SLIDE 3
slide-4
SLIDE 4

Department Overview

3

slide-5
SLIDE 5

Budget Realignments Across DES Funds

Staff FY 2020 Proposed (in Millions) Change (in Millions) % Change

General Fund

397.5 $98.6

  • $0.7
  • 1%

Utilities

253.95 $103.5

  • $0.06

0%

Stormwater

44.0 $11.2 $0.5 5%

Ballston Garage

$4.4 $1.6 61%

Auto Fund

60 $17.9 $1.5 9%

Print

8 $2.4

  • $0.09
  • 4%

Total

763.45 $238 $2.1 <1%

4

  • Overall budget across our non capital funds increases only 1% and positions are flat
  • Includes $1.7M in budget expense reductions
  • An additional $1.1M in efficiencies, for total reductions and efficiencies of $2.8M

*Excludes PAYG, TCF, TIF which will be covered during the PAYG work session

slide-6
SLIDE 6

Summary of Proposed Budget Changes

FY 2019 Adopted FY 2020 Proposed

Change % Change

Expenses $99,364,933 $98,630,521

  • $734,412
  • 1%

Revenue $50,777,428 $48,307,565

  • $2,469,863
  • 5%

Staff 400.5 FTEs 397.5 FTEs

  • 3.0 FTEs

5

Department of Environmental Services General Fund

  • Proposed reductions were focused first on efficiencies and

realignments but service impacts are included.

slide-7
SLIDE 7

Summary of Proposed Budget Changes

FY 2019 Adopted FY 2020 Proposed

Budget Impact Staff Impact

Addition of 2 LDA positions N/A 266,184 +$266,184 +2.0 FTEs Household Solid Waste Rate $316.16 $306.00

  • $364,536
  • 1.0 FTEs

6

Department of Environmental Services General Fund

slide-8
SLIDE 8

Land Disturbing Activity (LDA) Permit Review

7

Department of Environmental Services General Fund

  • LDA Permit Program implements the Stormwater Management, Erosion and Sediment

Control, and Chesapeake Bay Preservation Ordinances adopted by the County Board

  • Proposed budget includes addition of 2 LDA reviewers to address the backlog.
  • Currently there are 4 FTEs conducting day-to-day LDA plan review
  • Estimated backlog of 3 weeks or more before plans are actively reviewed
  • Most workload volume is from single family home projects
  • Current time frame is approx. 16 weeks (10 weeks of internal review plus 6 weeks with applicant)
  • Building permits are estimated to take 10 to 11 weeks for single-family projects
  • Improvements will be realized in 6-12 months of hiring due to training & onboarding
  • New multi-parcel analysis requirements may impact review times
slide-9
SLIDE 9

Household Solid Waste Rate Decreases

8

Department of Environmental Services General Fund

  • HSWR proposed to decrease by $10.16 / household
  • Proposed rate is $306 per / household primarily driven by following

reductions & efficiencies

HSWR Impact

Efficiencies One-time UBS Implementation Costs

  • $6.00

Debt Service on Equipment

  • $3.43

Glass Recycling Changes

  • $1.74

Leaf Collection

  • $3.01

Reductions Vacant Environmental Planner

  • $1.65

Solid Waste Emergency Equipment

  • $2.76
slide-10
SLIDE 10

Detail: Proposed Reductions

9

Eliminate Emergency Equipment – Solid Waste Bureau Service Impacts Budget Impact

  • Reduction includes two rear-loader trucks, one

roll-off truck and two crane bodies, and one box truck

  • Although used for emergency purposes, these

vehicles are not used with sufficient frequency to justify costs to keep them

  • County will outsource emergency debris removal
  • r lease equipment if equipment is needed
  • Of the total reduction of $109,955, $35,925 is

attributable to the General Fund and $74,030 lowers the HSWR Change:

  • $35,925

Staff Impact

Department of Environmental Services General Fund

slide-11
SLIDE 11

Detail: Proposed Reductions

10

Eliminate Environmental Planner – Solid Waste Bureau Service Impacts Budget Impact

  • Oversees management of environmental

programs to include residential and County facilities solid waste contracts, multifamily & commercial compliance program

  • May impact responsiveness to customer issues

and reduces the professional oversight available

  • Of the total reduction of $133,945, $93,751 is

attributable to the General Fund and $40,194 lowers the HSWR Change:

  • $93,751

Staff Impact

  • 1.0 (vacant)

Department of Environmental Services General Fund

slide-12
SLIDE 12

Detail: Proposed Reductions

11

Eliminate Building Maintenance Shift Supervisor Service Impacts Budget Impact

  • Position supervises afternoon/evening shift of

building engineers to maintain 2.3M square feet in 88 County buildings

  • No direct supervision over facility building

engineers during late afternoon, evenings and weekends

  • Reduces customer responsiveness, particularly

during emergencies, in addressing evening & weekend building problems Change:

  • $141,295

Staff Impact

  • 1.0 (vacant)

Department of Environmental Services General Fund

slide-13
SLIDE 13

Detail: Proposed Reductions

12

Conversion of County-Owned Lights to LED Service Impacts Budget Impact

  • The County has been converting high pressure

sodium (HPS) streetlights to LED lights and is approximately 85 percent complete

  • The remaining 15 percent of County owned lights

are scheduled to be replaced over the next few years through the Capital Maintenance program

  • These conversions will result in energy savings in

FY 2020 Savings:

  • $18,000

Staff Impact

N/A

Department of Environmental Services General Fund

slide-14
SLIDE 14

Detail: Proposed Reductions

13

Eliminate Midday and Westover Rush Hour Extension on ART 53 – Transit Program Service Impacts Budget Impact

  • Productivity is below minimum service standards of

15 passengers / hour

  • Midday– 7.4 riders per hour
  • Rush Hour Extension – 3 riders per hour
  • Significantly impacts neighborhoods in

northernmost portion of County, which will lose all midday service

  • Alternative service along Washington Blvd will be

provided by Metrobus Route 2A

  • Route 53 Midday service – net savings $178,989
  • Route 53 rush hour extension – net

savings $64,958 Change:

  • $243,947

Staff Impact

N/A

Department of Environmental Services General Fund

*Midday service will be eliminated for entire route See appendix for larger map of proposed route changes

slide-15
SLIDE 15

Detail: Proposed Reductions

14

Eliminate ART 43 Weekend Route – Transit Program (No General Fund Impact) Service Impacts Budget Impact

  • Productivity is below minimum service standards
  • f 15 passengers / hour
  • Weekend Service – 4 riders per hour
  • This route provides services between

Courthouse, Rosslyn and Crystal City Stations

  • Weekday service will remain but weekend

services will be eliminated

  • Alternate weekend transit service is available via

Blue, Orange and Silver Metro lines

  • NOTE: This route is funded by TCF & eliminating

route does not impact General Fund Change:

  • $195,879

Staff Impact

N/A

Department of Environmental Services General Fund

slide-16
SLIDE 16

Detail: Proposed Realignments

15

Department of Environmental Services General Fund

Proposed Realignments Transfers and Charge Outs From General Fund Budget Impact

  • Transfer Utility Underground Program Coordinator from General

Fund (1.0 FTE) to the Utility Fund

  • Due to fewer utility undergrounding projects taking place, this

position has had its duties refocused to performing more public infrastructure reviews

  • $165,956
  • Capitalize Space Planner Position
  • This position will begin charging 50% of their time to capital projects
  • This position will support planned capital such as Lubber Run, Fire

Station 8, Fire Station 10, and Bozman Government Center

  • $67,808
slide-17
SLIDE 17

16

slide-18
SLIDE 18

17

Department of Environmental Services General Fund

DES Safety Program

slide-19
SLIDE 19

Key Budget Considerations

18

  • Attracting & retaining talent continues to be a challenge for department in a

strong economy

  • Supportive of County Manager’s inclusion of merit increases & funding compensation

studies in FY 2020

  • DES is supportive of County Manager’s multi-year plan to fund PAYG at a

State of Good Repair

  • Progress in securing, planning & flexible use of land to support core services

functions – need to continue to be strategic about pressing space needs

Department of Environmental Services General Fund

slide-20
SLIDE 20

FY 2020 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Environmental Services

March 8, 2019

Utilities Fund

slide-21
SLIDE 21
slide-22
SLIDE 22

Fund Overview

Utilities Fund

  • Enterprise fund = Self-supporting

fund

  • Fiscal Policy: 3 month reserve
  • Water-Sewer Rate funds all operating

& capital needs

  • Water purchase & distribution
  • Wastewater collection & treatment
  • Customer service & billing

Department of Environmental Services Utilities Fund

21

slide-23
SLIDE 23

Fund Overview

FY 2019 & FY 2020 Key Initiatives

  • Utility Billing System Replacement
  • Current system dates to 1990s
  • Billing for 38,000 accounts with 175,000

annual bills

  • “Go live” June 2019
  • Water & Sewer Cost of Service and Rate

Study

  • Financial analysis and forecast
  • Rate structure and components
  • Key public engagement initiative
  • Customer Service Enhancements
  • Water Meter replacement planning
  • Next generation of technology
  • Solids Master Plan, Phase 1 projects

underway

New Customer Portal Current Billing System

Department of Environmental Services Utilities Fund

Customer Services Office

22

slide-24
SLIDE 24

Summary of Proposed Budget Changes

FY 2019 Adopted FY 2020 Proposed

Change % Change

Expenses* $103,515,759 $103,457,806

  • $57,953

(<1%) Revenue $101,415,759 $102,936,845 +$239,647 <1% Staff 247.95 FTEs 253.95 FTEs +6.0 FTEs +2.4%

  • Water-Sewer Rate increases 1.3% from $13.62/TG to $13.80/TG
  • Cost drivers offset by leveraging operational efficiencies, reductions,

and utilizing fund balance for rate stabilization

  • Customer Service: Added 2.0 FTEs for extending Call Center hours
  • Transferred 3.0 FTEs for Customer Service Office consolidation
  • Add 1.0 FTE for HVAC PM at Plant: convert from contract to in-house
  • Savings generated in FY 2020 = $223 thousand

*Expenses include the transfer to Utility Construction Fund

Department of Environmental Services Utilities Fund

23

slide-25
SLIDE 25
slide-26
SLIDE 26

DES Customer Services Office

  • Improves coordination, cooperation

and operation efficiencies between the Utility Services Office and the Call Center

  • Approved by County Board in

FY2018 Closeout

  • Transfer of 3 FTEs from General

Fund to Utilities Fund offset by increased chargeback to General Fund; net neutral.

25

Customer Services Office Consolidation Expansion of Call Center Hours

  • Improves coordination, cooperation and
  • peration efficiencies between Utility

Services Office and the Call Center

  • Approved by County Board in FY 2018

Closeout

  • Transfer of 3 FTEs from General Fund to

Utilities Fund offset by increased chargeback to General Fund; net neutral.

  • Proposed in County Manager’s FY 2020

Budget to expand hours

  • Expand hours:
  • OLD 8am – 5pm
  • NEW 7am – 7pm
  • 3 FTEs:
  • Reallocate 1 FTE from WSS
  • Add 2 new FTEs
  • Improves customer service for Water,

Sewer, Streets Control Center emergency calls

  • Provides expanded hours to utility &

refuse customers for billing and service inquiries

Department of Environmental Services Utilities Fund

slide-27
SLIDE 27

Detail: Proposed Reductions

26

Department of Environmental Services Utilities Fund

Eliminate Instrumentation Supervisor Service Impacts Budget Impact

  • Organizational change to consolidate the

Electrical and Instrumentation divisions at the Water Pollution Control Plant (WPCP) under one supervisor

  • Streamlines division to result in greater

coordination, cooperation, and operational efficiencies between the two maintenance teams to enhance service delivery Change: Impact on Water- Sewer Rate

  • $135,195
  • $0.02/

Thousand Gallons

Staff Impact

  • 1.0 FTE Supervisor (filled)
slide-28
SLIDE 28

Key Budget Considerations

  • FY 2020 rate increase was offset by strategic budget realignments,

reductions, and efficiencies

  • Continued drawdown of fund balance to required 90 day reserve level
  • Contractual chemical budget pressures continue at the Plant
  • Double digit percent increases; rising faster than inflation
  • Attracting & retaining personnel
  • Trades compensation study
  • FY 2019 – FY 2028 CIP included substantial initiatives
  • Continues appropriate funding levels for water and sewer infrastructure capital

maintenance and replacement to support state of good repair

  • Washington Aqueduct Advanced Treatment
  • Solids Master Plan projects at Water Pollution Control Plant

Department of Environmental Services Utilities Fund

27

slide-29
SLIDE 29

FY 2020 PROPOSED BUDGET HIGHLIGHTS

County Board Work Session

Department of Environmental Services

Friday, March 8, 2019

Stormwater Fund

slide-30
SLIDE 30

Fund Overview

  • Stormwater Fund – dedicated fund through the

‘sanitary district tax’ established in 2008

Initial rate ($0.01) increased to $0.013 in FY 2011 to

  • ffset additional General Fund stormwater costs

moved into Fund

  • Comprehensive program to:
  • Meet regulatory requirements
  • Improve local & regional watershed health
  • Maintain and replace stormwater assets
  • Reduce flood risks
  • Stormwater Master Plan (2014) provides program

goals, strategies & blueprint

  • Significant capital program implementation over

past few years

Stream restoration, green infrastructure, storm drainage capacity, & overland flow management

Department of Environmental Services Stormwater Fund

29

slide-31
SLIDE 31

Current Challenges

30

Stormwater capacity and management/ infrastructure

  • Continuing challenge of under-capacity,

aged, and insufficiency of the storm sewer system

  • Impacts of continuing development
  • Underground space constraints and

utility conflicts

  • Increased frequency, intensity, and

duration of rainfall events

  • Funding limits and strategies
  • Risk Assessment

Land Disturbance Assessment Process

  • Multi-parcel impacts
  • Continued development & redevelopment
  • Align regulatory compliance with customer

service approach

Department of Environmental Services Stormwater Fund

slide-32
SLIDE 32

Fund Overview

  • Delay in delivery of 2nd MS4 permit
  • Ramped up pollution reduction requirements over three,

five-year MS4 permit cycles.

  • 1st Cycle (ending June 2018-COMPLETED)
  • Exceeded 5% reduction requirement
  • 2nd Cycle (ending June 2023): additional 35% (40%

combined total)

  • Permit delayed– requirements could vary from

expected

  • On track to meet target– but will drastically

draw down and/or deplete fund balance

  • 3rd Cycle (ending June 2028): additional 60%

(100% combined total)

  • Most challenging
  • Can borrow nutrient credits from Plant to

provide more time, if needed

Chesapeake Bay TMDL

Department of Environmental Services Stormwater Fund

31

slide-33
SLIDE 33

Summary of Proposed Budget Changes

FY 2019 Adopted FY 2020 Proposed

Change % Change

Expenses $10,680,660 $11,211,095 +$530,435 +5.0% Revenue $10,680,660 $11,211,095 +$530,435 +5.0% Staff 44.0 FTEs 44.0 FTEs

  • Revenue split: Operating = $8.5M / Capital = $2.7M
  • Operational expense reductions in street sweeping and inlet cleaning and inspection

maintenance contribute to increases in available capital project funding

  • Revenue increases are due to real estate assessments and projected fee/fine

revenues

Department of Environmental Services Stormwater Fund

32

slide-34
SLIDE 34

Detail: Proposed Reductions

33

Inlet Cleaning & Inspection Service Impacts Budget Impact

  • Increases the inlet cleaning and inspection cycle

from once every 5 years to once every 10 years

  • Reduction in these activities increases budget for

capital projects with higher priority and impact Change:

  • $100,000

Staff Impact

NA

Department of Environmental Services Stormwater Fund

slide-35
SLIDE 35

Detail: Proposed Reductions

34

Street Sweeping Service Impacts Budget Impact

  • Reduce street sweeping:
  • Residential: Reduce from 7 to 3 passes

annually

  • Protected Bike Lane: Reduce from 8 to 5

passes annually

  • Remaining residential passes are scheduled

strategically for highest debris removal.

  • Reduction in these activities increases budget for

capital projects with higher priority and impact

  • Reduction does not impact MS4 permit

compliance. Change:

  • $135,150

Staff Impact

  • 1.0 FTE (vacant)

Department of Environmental Services Stormwater Fund

slide-36
SLIDE 36

35 DES-Utilities Fund

35

slide-37
SLIDE 37

Key Budget Considerations

  • Aging, under capacity, and insufficiency of infrastructure pose major program

challenges

  • Funding constraints. Increased funding necessary for the next CIP to meet

needs, as Fund Balance depletes

  • As operating, maintenance, and compliance program costs increase with each year of

implementation, less funding available for capital maintenance, local drainage projects, and infrastructure projects

  • Over past 3 years, funding for various operational needs has shifted from General Fund

to Stormwater Fund

  • Includes tree planting, sweeping, and maintenance of DES & DPR stormwater facilities
  • Must continue to innovate to slow rate of expense growth
  • Continuing redevelopment, multi-parcel impacts, & other factors likely to

drive complexity and cost of MS4 and environmental compliance

  • New MS4 permit (delayed from June 2018) & updated Bay cleanup

requirements projected to require more effort and expenditure

Department of Environmental Services Stormwater Fund

36

slide-38
SLIDE 38

Ballston Public Parking Garage Fund

Provides safe off-street parking at competitive rates for visitors to retail establishments, the MedStar Ice Rink and office workers in the Ballston area

Department of Environmental Services Ballston Garage Fund

37

slide-39
SLIDE 39

Ballston Public Parking Garage

Levels 1-7

FY 2019 Adopted FY 2020 Proposed

Change % Change

Expenses $2,620,558 $4,281,318 +$1,660,760 63% Revenue $4,552,800 $4,163,100

  • $389,700
  • 9%
  • Increases in expenses primarily due

to capital construction increases and debt service increases due to the first payment of the Series 2017A and Series 2017B Ballston Quarter CDA bonds

  • Revenues decrease due to delayed

completion of Ballston Quarter and a phased opening of new restaurants and businesses

Department of Environmental Services Ballston Garage Fund Levels 1-7

38

slide-40
SLIDE 40

Ballston Public Parking Garage

8th Level

FY 2019 Adopted FY 2020 Proposed

Change % Change

Expenses $89,356 $85,666

  • $3,690
  • 4%

Revenue $261,600 $263,400 +$1,800 1%

  • Decreases in expense due lower cost of custodial supplies partially
  • ffset by increases in real estate taxes and garage management and
  • ther contractual services
  • Revenues increase due to the completion of mall renovations and

forecasted increases in parking

Department of Environmental Services Ballston Garage Fund Level 8

39

slide-41
SLIDE 41

Auto Fund Overview

Provides cost efficient and environmentally sound management support services for the vehicle fleet of the County and APS, including procurement of vehicles, repair and maintenance, fuel and alternative fuels, repair parts inventory, and disposal of vehicles.

Department of Environmental Services Auto Fund

40

slide-42
SLIDE 42

Summary of Proposed Budget Changes

FY 2019 Adopted FY 2020 Proposed

Change % Change

Expenses $16,462,216 $17,944,108 +$1,481,892 +9% Staff 63 FTEs 60 FTEs

  • 3 FTEs
  • 5%
  • Expenses increase primarily due the current rental book

replacement schedule

Department of Environmental Services Auto Fund

41

slide-43
SLIDE 43

Detail: Proposed Reductions

42

Department of Environmental Services General Fund

Eliminate Mechanic Positions & Trades Worker IV Position Service Impacts Budget Impact

  • Transition from two shifts of light section with 11

mechanics to two overlapping shifts of 7-8 mechanics

  • Could lead to more outsourcing of complex

repairs

  • Eliminates ability to absorb future increases in

fleet size or complex equipment such as fire trucks Change:

  • $276,947

Staff Impact

  • 3.0 (2 vacant, 1 retiring)
slide-44
SLIDE 44

Printing Fund Overview

Provides County agencies and APS a single location for cost effective services and technical advice that will meet their printing, copying, graphic design, archiving, and mail services needs.

Department of Environmental Services Printing Fund

43

slide-45
SLIDE 45

Summary of Proposed Budget Changes

FY 2019 Adopted FY 2020 Proposed

Change % Change

Expenses $2,503,489 $2,410,763

  • $92,726
  • 4%

Staff 8 FTEs 8 FTEs 0 FTEs 0%

  • Decreases are primarily due to contractual obligations related to

the County’s contract with Xerox and outside print shop charges.

Department of Environmental Services Printing Fund

44

slide-46
SLIDE 46

COUNTY MANAGER’S FY 2020 PROPOSED BUDGET

Appendix

slide-47
SLIDE 47

Map of ART 53 – Proposal to Eliminate Midday and Extend Westover Rush Hour Service

DES-General Fund

46

*Midday service will be eliminated for entire route