Design Advisory Committee Meeting #1 October 23, 2017 1 Meeting - - PowerPoint PPT Presentation

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Design Advisory Committee Meeting #1 October 23, 2017 1 Meeting - - PowerPoint PPT Presentation

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Design Advisory Committee Meeting #1 October 23, 2017 1 Meeting Agenda 1. Agenda / Attendance Sheet 5 minutes 2. Introductions - 5 minutes 3. Meeting Norms 5 minutes 4. Process Overview/Project Schedule 5 minutes 5. Building

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October 23, 2017

Design Advisory Committee Meeting #1

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Cheraw SD Master Plan

  • 1. Agenda / Attendance Sheet – 5 minutes
  • 2. Introductions - 5 minutes
  • 3. Meeting Norms – 5 minutes
  • 4. Process Overview/Project Schedule – 5 minutes
  • 5. Building Assessment overview – 15 minutes
  • 6. Strengths/Weaknesses/Opportunities/Threats(SWOT) – 30

minutes

  • 7. Review Draft Survey – 15 minutes
  • 8. Question and Answers – 5 minutes

Meeting Agenda

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Cheraw SD Master Plan

Established in 1975 in Colorado Springs Highly experienced staff of 43 Multi-Skilled Educational Facilities Specialists

Master Pla lanning Sit ite Sele lection Programming Educational Specif ifications Archit itectural Desig ign In Interior Space Pla lanning Furniture Desig ign and Sele lection Facility Management Pla lanning Proje ject Management Bond Ele lection Assis istance Construction Administration

50% of our work is educational

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Cheraw SD Master Plan

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Cheraw SD Master Plan

East Otero School Dis istrict, Master Pla lan Archule leta School Dis istrict, , Master Pla lan Pueblo lo County School Dis istrict 70, , Facilities Needs Assessment Calhan School Dis istrict, Master Pla lan Academy School Dis istrict 20, , Facility Conditions In Index Audit it Colorado Sprin ings Dis istrict 11, , Facility Verif ifications Audit it Colorado School for the Deaf and the Blind, , Campus Master Pla lan Peyton School Dis istrict, Master Pla lan Ig Ignacio School Dis istrict, , Dis istrict-Wide Master Pla lan West End School Dis istrict, Paradox Valley School Master Pla lan Holly Publi lic Schools, Dis istrict Wid ide Master Pla lan Trin inid idad School Dis istrict, Dis istrict Wid ide Master Pla lan Swin ink School Dis istrict, Campus Master Pla lan Aurora Publi lic Schools, P-20 Campus Master Pla lan Brig ighton School Dis istrict 27J, , Dis istrict-Wide Master Pla lan Douglas County School Dis istrict, , Facility Assessment Roaring Fork School Dis istrict, , Dis istrict-Wide Master Pla lan Boulder Valley School Dis istrict, , Campus Master Pla lan and Renovation And a dozen more...

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Cheraw SD Master Plan

East Otero School District Kim S School District Ouray School District Moffat School District Paradox Valley Charter School Calhan School District Trinidad School District Las Animas School District Swink School District Ig Ignacio School District Colorado School for the Deaf and the Blind, Gottlieb Building

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Cheraw SD Master Plan

Meeting Norms

  • Attendance is expected at all scheduled meetings.
  • The meetings will start on time with duration of 1-1/2 hours (typical). Group members should be on

time and expect to remain for the entire meeting if possible.

  • The purpose of each meeting will be defined; members are requested to come prepared to discuss

the topic.

  • The students' interests come first.
  • Committee members will operate and work towards consensus on all issues. All agree to support

the solutions and decisions of the group.

  • Committee members are requested to focus on solutions that address the needs of the School

District as a whole.

  • Committee meetings will stay on task.
  • Discussion, evaluation, and decisions will be research and data based guided by district’s mission

statement.

  • Minutes of each meeting will be distributed by email within one week of meeting date.
  • All members are to speak up in an open forum- all points of view will be heard and valued.
  • All participants will be treated with mutual respect.
  • Members of the committees will operate on a first name basis.
  • Snacks and Refreshments will be served at all meetings to give "energy boost."
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Cheraw SD Master Plan

Your Master Plan will provide a road map for long-term planning:

✓ Assess the condition of your buildings ✓ Show how the buildings are utilized ✓ Identify key areas for improvement ✓ Review district-wide options ✓ Collect broad stakeholder input ✓ Provide the basis for data-driven decisions ✓ Support the your communication process ✓ Provide options for the future ✓ Create a strategic facility plan to guide future decisions

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Cheraw SD Master Plan

  • DAC MEETINGS:
  • October 23rd

#1

  • November 8th

#2

  • November 15th

#3

  • December 6th

#4

  • December 19th

#5

  • Community Meeting
  • Board of Education

Cheraw SD Master Plan Timeline

Phase 1 –MASTER PLAN Step 1 – Assessment and Investigation October 2017 Step 2 – Master Plan Meeting(s) - Options November-December 2017 Step 3 – Draft Recommendations Late December 2017 Phase 2 MP/ BEST GRANT APPLICATION Report January-February 2018 Grant App January-February 2018 Phase 3 – PRE-BOND SUPPORT

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Cheraw School District: 31% $1.2M Available Bonding Capacity $0 in current debt

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Cheraw SD Master Plan

BEST GRANT OVERVIEW

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Cheraw SD Master Plan

RTA SCHOOL ASSESSMENT FINDINGS

1. Generally school buildings are structurally sound (some cracks identified) 2. Plumbing systems are in poor condition 3. Thermal comfort issues with 2 pipe system 4. Electrical systems are at end of life and inadequate 5. Finishes at the end of their life expectancy 6. Hardware replacement is needed 7. Many buildings have ADA non-compliance (hardware, sinks, fountains, faucets, signage, some accessibility…) 8. The track and football field are in poor condition 9. locker rooms – Plumbing is in poor shape

  • 10. Roofs are in fair shape
  • 11. Some landscape, sidewalk and drainage improvements needed
  • 12. No automated mass notification system
  • 13. Generally no fire sprinkler systems
  • 14. Fire rated corridors are not compliant
  • 15. Multiple entrances can pose difficulty in building security
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Cheraw SD Master Plan

Site Overview

Field/Track in poor shape Poor drainage around buildings Playground fall protection is poor Exterior lighting? Gravel parking

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Cheraw SD Master Plan

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ELEMENTARY SCHOOL

RTA Overview:

  • Non-compliant for door hardware,

signage, and toilets

  • Old carpet and flooring throughout
  • Old ceiling tiles in need of

replacement

  • Drainage issues between the

playground and the building

  • Sinks and casework are not ADA

compliant or age appropriate

  • Playgrounds not ADA compliant
  • Replacement of sump pumps
  • Replace piping in water entry room

due to corrosion

  • Provide emergency generator for all

buildings

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Cheraw SD Master Plan

15 RTA Identified Issues

  • Non-ADA compliant for door

hardware, signage, casework, and toilets

  • Carpeting and VCT is at the end of

its life expectancy

  • Replacement of ACT ceiling, visible

signs of roof leaks

  • Damage to south exterior wall may

be structural

  • HVAC system is 20 years old and

should be replaced

  • Di-electric unions need to be

replaced throughout building

  • New lighting and controls is

recommended throughout buildings

MIDDLE SCHOOL BUILDING

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Cheraw SD Master Plan

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HIGH SCHOOL

RTA Overview:

  • Interior finishes at the end of life; VCT

flooring, carpets

  • Non-ADA compliant door hardware,

casework, signage and toilet rooms

  • A MDF room for the building is

needed

  • No stainless steel kitchen casework

and countertops

  • One-hour fire rating of the corridors

has been compromised

  • HVAC is a two pipe systems which is

causing thermal comfort issues

  • Underdrain system is not fully
  • perational
  • Switchgear is at the end of it’s life

expectancy

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Cheraw SD Master Plan

Building on Existing Information

Facility Report

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Cheraw SD Master Plan

The Cheraw School District shall strive to provide a safe environment for all students and staff and meaningful opportunities and innovative educational programs for all students so that they reach their learning potential, including that they meet or exceed state and district content standards, through partnerships between home, school and the community.

District Mission Statement

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Cheraw SD Master Plan

Project Goals and Vision

▪ SWOT Analysis

▪ What are Cheraw School District’s Strengths?: _ _ _ ▪ What are Cheraw School District’s Weaknesses?: _ _ _ ▪ What Opportunities / Goals can be capitalized in the Cheraw School District?: _ _ _ ▪ What are the Threats / Fears to the Cheraw School District?: _ _ _

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Cheraw SD Master Plan

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▪ What are Cheraw School District’s Strengths?:

  • Kids – highly respectful, good natured
  • Parents – very involved (middle school + elementary)
  • Caring community – small, look out for each other,

what’s best for the kids, involved in what’s going on

  • Small class sizes – one on one, low teacher student

ratio (20 kids to a class) 22 largest, (7th – 19) capped 25

  • Teachers – all levels, time put in
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Cheraw SD Master Plan

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▪ What are Cheraw School District’s Weaknesses?:

  • No Industrial arts, drafting, catering towards career

tech – lose students to pursue at other districts

  • 35% in-district students – loyalty, commitment level
  • Heating and cooling in classrooms are hard to regulate

– controls, issue for several years

  • Electrical is inadequate
  • Plumbing – smells, don’t recommend showering here,

visitor lockers bad, lack of use

  • Elementary classroom sizes are small
  • Technology
  • School doesn’t seem welcoming
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Cheraw SD Master Plan

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▪ What Opportunities / Goals can be capitalized in the Cheraw School District?:

  • Looking for more opportunities for non-college

careers, good-varied skills / basic life skills, trades – career tech

  • Why are the students leaving? Target on the

community survey? Don’t think they are leaving because of the conditions of the school. Seem to go somewhere else when not walked through

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Cheraw SD Master Plan

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▪ What are the Threats / Fears to the Cheraw School District?:

  • Lack of security – a lot of doors and entrances (maintain multiple

exits – main is unlocked), main concern between middle school and high school / elementary, lighting, playground away from the football field, proximity to highway, grounds safety

  • Losing students, families, teachers – some lost to athletics

(baseball, softball) close proximity to other schools

  • Health – quality of air, kitchen, water, stinky bathrooms, lighting
  • Structural wellness – long term, cracks in gym
  • Community acceptance of facility improvement project –

maintenance for health, safety, welfare not just for aesthetics, communicating to the community about the big issues, making it right for the kids

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Cheraw SD Master Plan

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Review Draft Survey

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Cheraw SD Master Plan

Next DAC Meeting

Agenda Items

  • 1. Review Condition Matrix including costs
  • 2. Review Building Capacity Analysis
  • 3. Discuss Functional / Educational building issues

Homework:

  • 1. Consider Project Goals based on DAC discussion

Wednesday November 8th, 6:00-7:30pm

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Thank You!

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www.rtaarchitects.com