Di str i c t Re so ur c e s Al l
- c ati
- n
Co unc i l (DRAC) Pr e se nts
A Wo r ksho p o n Unde r standing the Budge t
Saddle bac k Co lle ge , T hur sday, F e br uar y 25, 2016
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Di str i c t Re so ur c e s Al l o c ati o n Co unc i l - - PowerPoint PPT Presentation
Di str i c t Re so ur c e s Al l o c ati o n Co unc i l (DRAC) Pr e se nts A Wo r ksho p o n Unde r standing the Budge t Saddle bac k Co lle ge , T hur sday, F e br uar y 25, 2016 1 I ntro duc tio ns 2 Wha t is the
Di str i c t Re so ur c e s Al l
Co unc i l (DRAC) Pr e se nts
Saddle bac k Co lle ge , T hur sday, F e br uar y 25, 2016
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1.
Wha t is the Sta te Budg e t situa tio n?
2.
Wha t is the Go ve rno r’ s b udg e t pro po sa l?
3.
Wha t is “SB 361”?
1.
Ho w do e s it impa c t SOCCCD (c o lle g e s a nd distric t se rvic e s)? 4.
Wha t is DRAC a nd wha t is the DRAC Mo de l a b o ut?
5.
Wha t is Ba sic Aid?
6.
Wha t a re the c o lle g e a nd distric t-wide b udg e t pro c e sse s a nd ho w a re de c isio ns ma de ?
7.
Whe re c a n I find info rma tio n o n pla nning a nd b udg e t?
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Re c ap of F Y 2015- 2016 budge t impac t for Califor nia Community Colle ge s: COL A 1.02% - $61M Gr
3% - $156M Base Alloc ation 4.65% - $267M adjustme nt F ull- T ime F ac ulty 1.04% - $62M funding
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F Y 2016- 2017 State Budge t Gove r nor ’s Januar y Pr
COL A 0.47% - $29M Gr
2% - $115M Re se r ve / R ainy Day F und $10B No additional funding for ge ne r al
ating e xpe nse or F ull- T ime F ac ulty
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F Y 2016- 2017 State Budge t Gove r nor ’s Januar y 2016 Pr
Basic Skills inc r e ase of $30M E c onomic De ve lopme nt inc r e ase of $248M Physic al Plant and Instr uc tional E quipme nt inc r e ase of $141M (o ne -time ) Mandate Bac klog Payme nts de c r e ase of $555M (o ne -time ) Stude nt F e e s r e main at $46/ unit
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WHAT DOE S T HIS ME AN F OR US?
A 0.47% = $700,000
distr ic t =$1.4M
e duc tion =$7M
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WHAT DOE S T HIS ME AN F OR US? While we are fortuna te to be a “basic aid” distric t and are not re liant upon sta te apportionme nt (ge ne ral fund) alloc ations, the re may still be furthe r impac ts to us tha t are not transpare nt to us now We have be e n fortunate to c ontinue to be able to fill c ritic al positions But we c ontinue to ha ve inc re ase d e xpe nse s with dwindling ne w re ve nue s to offse t those e xpe nse s We ne e d to re main e xtr e me ly prude nt in our budge t planning and ongoing c ommitme nts We are not prote c te d as a basic aid distric t as in the past and are be c oming mo r e vulne r able
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WHAT ARE NE XT ST E PS IN RE GARDS T O T HE ST AT E BUDGE T ? It’s ve r y e ar ly sta g e of the budg e t rig ht now! Ja n – Ma y: le g isla tive he a ring s ta ke pla c e , lots ha ppe ns during those months a s the politic a l proc e sse s unfold Ma y 14: Gove rnor re le a se s Ma y Re vise whic h ha s upda te d re ve nue proje c tions a nd polic y proposa ls June 15; Constitutiona l de a dline for le g isla ture to se nd budg e t to Gove rnor
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HOW CAN I CONT INUE T O GE T F URT HE R COMMUNICAT ION RE GARDING T HE ST AT E BUDGE T SIT UAT ION
We ar e c ommitte d to c ontinually shar e infor mation; tr anspar e nc y Post Powe r Point pr e se ntation of the se wor kshops will be on Shar e Point As we ge t mor e infor mation, we will c ommunic ate via fur the r wor kshops, Shar e Point, DRAC, and e mail c ommunic ations, as appr
iate
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Senate Bill 361 Over view
WHAT IS SB 361? Major Compone nts
1. Basic Alloc ation 2. E qualize d F T E S F unding Rate s 3. Stability 4. Gr
E xhibit C Pr inc ipal Appor tionme nt
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Senate Bill 361 Over view
Pro g ra m Ba se d F unding (PBF ) with a ne w me tho do lo g y fo r the a llo c a tio n o f a ppo rtio nme nt re ve nue b e g inning with F Y 2006-07 (E
d uc a tio n Co d e §§ 84750.5/ 84760.5) fo r
Ca lifo rnia Co mmunity Co lle g e s
tha t a llo c a te g e ne ra l-purpo se a ppo rtio nme nts to the 72 distric ts
fo rmula with o ne tha t is mo re tra nspa re nt, e q uita b le , a nd simplifie d
q ua lifie d No nc re dit c o urse s (Ca re e r De ve lo pme nt
a nd Co lle g e Pre pa ra tio n – CDCP – No nc re dit Co urse s) – in
F Y 2015-2016, the ra te wa s inc re a se d to the full c re dit ra te
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WHAT IS SB 361?
Major Components
Alloc ation
Major Compone nts
Basic Alloc ation - r e c ognize s fixe d c osts of ope r ating individual c olle ge s and c e nte r s, and is fair e r to the smalle r c olle ge s. It is base d on numbe r and size of c olle ge c ampuse s and c e nte r s c ur r e ntly funde d at: Basic Alloc ation Base Rate s for Single - Colle ge Distr ic ts: F T E S > = 19,880 $5,670,617 9,940 > = F T E S < 19,880 $4,536,493 F T E S < 9,940 $3,402,370 Basic Alloc ation Base Rate s pe r Colle ge for Multi- Colle ge distr ic ts: F T E S >= 19,880 $4,536,493 9,940 > = F T E S < 19,880 $3,969,432 F T E S < 9,940 $3,402,370 Appr
C c e nte r s: F T E S >= 1,000 $1,134,123
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WHAT IS SB 361?
Major Components
qualized F T E S funding r ates Major Compone nts
E qua lize d F T E S funding r a te s be g inning in 2006-07:
Cre dit funding ra te wa s $4,367 - a djuste d by COL A in subse que nt ye a rs to $4,676 Nonc re dit funding ra te wa s $2,626 - a djuste d by COL A in subse que nt ye a rs to $2,812 Ca re e r De ve lopme nt a nd Colle g e Pre pa ra tion Nonc re dit wa s $3,092 – a djuste d by COL A in subse que nt ye a rs to $4,676
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WHAT IS SB 361?
Major Components
Major Compone nts
Sta bility:
Re store s prior la w providing for e nrollme nt de c line s Provide s one ye a r of re ve nue sta bility whe n distric ts e xpe rie nc e a de c line in e nrollme nt Provide s thre e ye a rs be fore the F T E S ba se is pe rma ne ntly a djuste d down, so for 3 ye a rs a ny g rowth will be c onside re d a s re stora tion a nd won’t be subje c t to g rowth c a ps Give s the distric ts the a bility to re - tool the ir c urric ulum to me e t c ha ng ing loc a l ne e ds a nd turn a round the e nrollme nt de c line
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WHAT IS SB 361?
Major Components
Major Compone nts
Growth:
Improve s the c a lc ula tion of distric t- spe c ific g rowth c a ps Introduc e s loc a l une mployme nt ra te s a s a fa c tor Adjusts c a ps tha t a re pe rsiste ntly be low re a l e nrollme nt de ma nd Provide s for long - ra ng e “smoothing ” of e rra tic ye a r- to- ye a r c ha ng e s in g rowth fa c tors
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WHAT IS SB 361?
E xhibit C Pr inc ipal
Appor tionment
E xhibit C Pr inc ipal Appor tionme nt
(re fe r to ha ndo ut)
E xhibit C from Sta te Cha nc e llor’s Offic e inc orpora te s SB361 funding la w for e a c h distric t in the sta te Shows a tte nda nc e F T E S a s re porte d by the c olle g e s
S 320
Wor
kloa d Me a sur e s (T
Base F T E S is pr ior ye ar Ac tual F unde d F T E S F unde d gr
e d F T E S, Stability F T E S is c ur r e nt ye ar F T E S ac tivity T
unde d/ Ac tual F T E S is the c ur r e nt ye ar ac tual F T E S as r e por te d on the CCF S 320
Ba se Re ve nue s (Se c tio n I
): Basic Alloc ation Se c tion IA Base Re ve nue fr
ior ye ar T
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WHAT IS SB 361?
E xhibit C Pr inc ipal
Appor tionment
E xhibit C Pr inc ipa l Appor tionme nt
(c o ntinue d)
A) (Se c tio n I
I )
ation (Se c tio n I
I I )
V)
Re ve nue Adjustme nts (Se c tio n V)
)
I ) T
ic t Re ve nue Sour c e (Se c tio n VI I I )
Sho ws a c tua l re ve nue c a lc ula te d fo r the distric t, whic h is hig he r tha n funding we wo uld re c e ive fro m the Sta te b a se d o n SB 361
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WHAT IS SB 361?
SB 361 F unding Syste m
SOCCCD, via the DRAC mo de l, r e lie s
c alc ulatio n o f distr ic t r e so ur c e allo c atio n E ve n tho ugh we ar e Co mmunity Suppo r te d (Basic Aid), we ac t as if we ar e unde r SB 361 to be fisc ally c o nse r vative
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Put left half of flow chart here
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Put left half of flow chart here
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Put right half of flow chart here
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DRAC Ove rvie w
Wha t is DRAC? Co unc il Co mpo sitio n DRAC Mo de l
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WHAT IS DRAC?
ic t Re sour c e Alloc ation Counc il is a distr ic t- wide par tic ipator y gove r nanc e c ounc il, appr
d of T r uste e s, c har ge d with r e c omme ndations for the inc ome alloc ation mode l
al fund (ope r ating) budge t is base d
r e nt pr
d of T r uste e s’ ac tion May 1997
ge d with the de ve lopme nt and ove r sight of the alloc ation pr
unr e str ic te d ge ne r al funds
e c omme ndations to the Chanc e llor
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COUNCIL COMPOSIT ION
T hirte e n voting me mbe rs:
isc a l offic e a ppointme nts
a c ulty Assoc ia tion distric t- wide re pre se nta tive
A distric t- wide re pre se nta tive Cha ire d by Vic e Cha nc e llor, Busine ss Se rvic e s (no n-vo ting ) Re so urc e s to the g ro up inc lude 1) E
isc al Se rvic e s / Co mptro lle r, 2) F inanc ial Analyst / Audit Supe rviso r, 3)Distric t Dire c to r Re se arc h Planning & Data Manag e me nt
DRAC MODE L
the distr ic t
ibute s available ge ne r al fund unr e str ic te d r e sour c e s ac c or ding to the state funding for mula (SB361)
funding suc h as e nr
non- r e side nt fe e s, loc al inc ome , misc e llane ous inc ome , and e nding balanc e s
ibute d to five ar e as: Saddle bac k Colle ge , Ir vine Valle y Colle ge , Continge nc y Re se r ve , Ge ne r al E xpe nditur e s, and Distr ic t Se r vic e s
ante e c olle ge s a pr e dic table , fair , and e quitable distr ibution of r e ve nue s
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DRAC MODE L
alize d mode l: onc e distr ibution made thr
the c olle ge s and distr ic t se r vic e s is the basis for e xpe nse de c isions
ior ye ar e nding balanc e s c ar r ie d for war d
T E S is update d ac c or ding to atte ndanc e r e por ts (CCF S- 320) submitte d to the State
A
to E xhibit C Pr inc ipal Appor tionme nt
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DRAC MODE L
e ve nue base d on a 3 ye ar funde d F T E S ave r age
ic t Se r vic e s r e c e ive s 9.34% fixe d
ding to Boar d of T r uste e s’ budge t de ve lopme nt guide line s
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BASIC AID
WHAT IS BASIC AID AND HOW IS IT CAL CUL AT E D?
a c h of the 72 CCDs r e c e ive a ll of the ir r e spe c tive stude nt e nr
ty ta xe s
a c h of the 72 CCDs r e ve nue e ntitle me nt is c a lc ula te d a c c or ding to SB 361 for mula to obta in the distr ic ts’ r e ve nue limit.
he 361 for mula c a lc ula tion is de te r mine d a nd if the r e ve nue s r e c e ive d fr
ty ta xe s a r e e qua l to or g r e a te r tha n the r e ve nue e ntitle me nt unde r SB 361 funding the n tha t distr ic t is c onside r e d “ba sic a id” or loc a lly funde d.
he inc r e me nt a bove the r e ve nue limit is the “ba sic a id” a mount.
e ve nue s r e c e ive d fr
ty ta xe s a nd stude nt e nr
e le ss tha n the ir r e ve nue e ntitle me nt (SB 361) the n the diffe r e nc e is ma de up by sta te a ppr
ia tion to br ing the distr ic t up to the r e ve nue limit
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BASIC AID
WHAT IS BASIC AID AND HOW IS IT CAL CUL AT E D?
te d (basic aid) distr ic t doe s not r e c e ive state suppor t for its r e gular unr e str ic te d ge ne r al fund ope r ations
e nt par t of the budge t ac t for spe c ific r e str ic te d pr
ams and pur pose s, state suppor t is pr
c ate gor ic al pr
ams to basic aid distr ic ts
ic ts c an be c ome “basic aid” via a c ombination of inc r e ase d asse sse d valuation and ne w home s (pr
ty tax r e ve nue inc r e ase s) and de c r e ase s in e nr
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BASIC AID
WHAT IS BASIC AID AND HOW IS IT CAL CUL AT E D?
Cur r e ntly, of the 72 c ommunity c olle ge distr ic ts:
e c e ive state appor tionme nt
e basic aid distr ic ts
he 6 basic aid distr ic ts ar e So uth Or
ange Co unty Co mmunity Co lle ge Distr ic t, Mir a Co sta, Mar in, San Jo se / E ve r gr e e n, San Mate o , and We st Valle y-Missio n
ic ts go in and out of basic aid status, for instanc e Sie r r a Colle ge is c lose to be c oming a basic aid distr ic t
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T hanks fo r le tting us se r ve yo u! Happy Ne w Ye ar !
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T hanks fo r le tting us se r ve yo u! Happy Ne w Ye ar !
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BP 3110 AR 3110 Basic Aid Alloc ation Pr
BP 3110 AND AR 3110 - BASIC AID AL L OCAT ION PROCE SS
T he Boa rd Polic y for Ba sic Aid wa s a pprove d by the Boa rd of T ruste e s in Aug ust 2011. Only one - time proje c ts a re to be funde d by ba sic a id monie s, to prote c t the distric t a nd c olle g e s a nd to be fisc a lly c onse rva tive In a c c orda nc e with the vision, mission, stra te g ic dire c tions a nd pla nning doc ume nts of the Distric t a nd c olle g e s, the Boa rd of T ruste e s will a lloc a te ba sic a id funds for the following purpose s:
de ve lopme nt. T he se proje c ts will follow distric t a nd c olle g e stra te g ic pla ns, E duc a tion a nd F a c ilitie s Ma ste r Pla n, 20- ye a r F a c ility, Re nova tion a nd Sc he dule d Ma inte na nc e Pla n a nd F ive Ye a r Construc tion Pla n.
ruste e e le c tions, le g isla tive a dvoc a c y, ma jor le g a l fe e s a nd judg me nts.
e c hnolog y Pla ns.
ifty pe rc e nt ma tc hing funds for sc he dule d ma inte na nc e a nd sma lle r re nova tion proje c ts, inc luding ma inte na nc e e quipme nt, a s ide ntifie d in the 20- ye a r F a c ility, Re nova tion a nd Sc he dule d Ma inte na nc e Pla n. T he othe r fifty pe rc e nt will be funde d by the site re que sting the funds, whe the r distric t offic e or c olle g e , in re c e ipt of the a lloc a tion.
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BP 3110 AR 3110 Basic Aid Alloc ation Pr
BP 3110 AND AR 3110 - BASIC AID AL L OCAT ION PROCE SS A ke y c ompone nt to the polic y and administr ative r e gulation is that Planning dr ive s the Budge t Alloc ation for Basic Aid. T he c ommitte e , Basic Aid Alloc ation Re c omme ndation Committe e (BAARC), be gan in F e br uar y 2012
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Dec ision Pr
HOW DO DE
CISIONS ON T
HE OPE RAT ING BUDGE T S GE T MADE ?
T
he var ious e ntitie s, Distr ic t Se r vic e s, Saddle bac k Colle ge , and Ir vine Valle y Colle ge , have r e spe c tive planning and budge t c ommitte e s
Planning is to dr
ive r e sour c e alloc ation
T
his ne xt por tion of the pr e se ntation will foc us on SC’s pr
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Revenue (unrestricted):
Revenue (restricted):
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ending balances
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success?
resources?
meet our obligations ongoing?
(PR/AUR)
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Budget is a year-round process – adoption of the final budget is a ‘best projection’ Expenditures:
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Expenditures (Continued):
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College Plans can be funded from many sources:
College general fund Grants State/Federal categorical programs
(e.g. Student Success)
Locally-funded programs Fundraising Basic Aid
All tie to Strategic Plan Goals & Initiatives and/or Program Review.
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Chancellor/District
Consultation Council
Planning & Budget Steering Committee (PBSC) Academic Senate (Faculty) Classified Senate/CSEA (Staff) Associated Student Gov (Students) Management Respectful Interactions Student Success Economic Workforce and Development Finance Participatory Governance Groups Strategic Planning Groups (SPGs) Academic Programs, Student Support Units, & Administrative Units EPA Board of Trustees President 43
January 31
New resource requests due (Strategic Plan/Program Review/AUR)
January – April
Resource requests prioritized
March – May
College Fiscal Office/Divisions develop base budgets
May
PBSC makes recommendations to CC
January – May
BAARC develops basic aid recommendations
July
Final budget submitted
Ongoing
Strategic Plan committees, various committees develop plans e.g. Student Success Plan, IT Plan (all tied to Strategic Plan).
Fall
Review and revision of budgets.
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District Resource Committees:
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Budget Realities:
Revenue:
Expenditures:
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Budget Realities:
Basic Aid status does not mean we have increased operational funds, although does provide some relief (e.g. IT Projects). College General Fund Budget constantly evaluated for long-term fiscal health. Ongoing expenditure increases outpacing ongoing income. Significant one-time income 2014-2015, 2015-2016 – retaining in ending balance to ‘smooth’ budget balancing. State budget unpredictable year to year. Governor anticipates recession. Must be prudent and efficient to ensure continued balanced budget.
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ic t Se r vic e s Planning Co mmitte e (DSPC) is a bo dy that is c har ge d with e nsur ing that planning is dr iving distr ic t se r vic e budge t de c isio ns
he r e ar e Administr ative Unit Re vie ws (AURs)that ar e be ing de ve lo pe d fo r e ac h majo r distr ic t se r vic e s de par tme nt
ve ys and input is gathe r e d o n a distr ic t-wide basis so that the r e is a c o ntinual fe e dbac k lo o p and c o ntinuo us impr
his last fe w ye ar s pr
pilo t imple me ntatio n
ate gic planning and budge t pr
fo r distr ic t se r vic e s and o n a distr ic t-wide basis, as we ll.
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Where can I find more information?
DRAC BAARC
T hanks fo r le tting us se r ve yo u!
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T hanks fo r le tting us se r ve yo u!
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