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Student Eligibility 101: Citizenship Requirements Craig Munier | Rene Tiongquico U.S. Department of Education 2015 IEC Annual Conference and Workshop Overview General overview U.S. citizens or nationals Eligible noncitizens

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Craig Munier | Rene Tiongquico U.S. Department of Education 2015 IEC Annual Conference and Workshop

Student Eligibility 101: Citizenship Requirements

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Overview

  • General overview
  • U.S. citizens or nationals
  • Eligible noncitizens
  • Social Security Administration (SSA) and Department of

Homeland Security (DHS) Matches

  • G-845 paper secondary confirmation process
  • Some things to remember

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General Overview

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Match Agreements: Overview

  • Social Security Administration (SSA) Match
  • All applications are matched with SSA to determine U.S. citizenship
  • Department of Homeland Security (DHS) Matches:
  • Primary verification (DHS); Secondary confirmation (DHS Sec.

Conf.)

  • Students who provide an Alien Registration Number (A-Number)

also matched with DHS to check noncitizen current immigration status

  • Results shown on ISIR and a failed match with DHS will produce a

C-code

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Relevant Match Flags on ISIR

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General Eligibility Requirements

  • Gaining eligibility
  • Checking citizenship status once a year
  • PLUS loans for parents of a dependent undergraduate

student

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U.S. Citizens or Nationals

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U.S. Citizens or Nationals

  • All U.S. citizens are U.S. nationals, but not all nationals

are citizens

  • A citizen is an individual who was
  • Born in the United States or its territories
  • Parent is a U.S. citizen
  • Citizenship through naturalization
  • Persons born in American Samoa, Commonwealth of

Northern Mariana Islands, Swain’s Island, United States Minor Outlying Islands (U.S. nationals)

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U.S. Citizens Documentation

  • Copy of birth certificate showing student

was born in the United States or its territories

  • U.S. passport (book or card)
  • Consular Report of Birth Abroad
  • Certificate of Citizenship
  • Certificate of Naturalization

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Eligible Noncitizens

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Categories of Eligible Noncitizens

  • Lawful

permanent residents

  • Conditional

residents

  • Refugees
  • Asylees
  • Parolees (at least

1 year)

  • Cuban-Haitian

Entrants

  • T-visa
  • Battered immigrants-

qualified aliens (Violence Against Women Act [VAWA])

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Eligible Noncitizens Documentation

  • Varies by category
  • I-94, I-797, I-551, Travel Document
  • Look in Federal Student Aid Handbook

(FSAHB) Volume 1, Chapter 2 to determine what documents are acceptable

  • Unexpired documentation

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SSA Citizenship Match

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Citizenship Match with SSA

  • All students go through match with SSA to

verify U.S. citizenship status

  • Match flags in the Central Processing

System (CPS)

  • Successful match
  • Data doesn’t match
  • Citizenship not confirmed

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SSA Citizenship Match Flag on ISIR

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DHS Matches: Primary Verification & Secondary Confirmation

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Citizenship Match with DHS

  • All noncitizens are provided with an alien

registration number (A-Number)

  • Matched with both SSA and DHS
  • Match flags on CPS
  • Successful match
  • Record was not sent to DHS
  • DHS has not yet confirmed the student’s

noncitizen status. DHS will continue to check its records.

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DHS Primary Verification

  • Primary verification
  • Y = Citizenship confirmed
  • N = Citizenship not confirmed

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DHS Secondary Confirmation

  • Secondary confirmation
  • P = Pending results of secondary confirmation
  • Y = Citizenship status confirmed by DHS
  • C = DHS has not yet confirmed eligible noncitizen status
  • N = DHS did not confirm eligible noncitizen status
  • X =DHS did not have enough information to confirm eligible

noncitizen status

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DHS Match Flags on ISIR

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G-845 Paper Secondary Confirmation Process

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G-845 Paper Secondary Confirmation

  • The Department provides a list of eligible noncitizen

categories and associated documentation in the FSA Handbook

  • If the student provides documentation for an ineligible category, do

NOT initiate G-845

  • Fill out the G-845, Section A
  • Use the FSA Handbook to interpret the DHS-USCIS

response

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Sample G-845

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Interpreting the G-845 Response

  • How to interpret status verifier offices response
  • Section B of the G-845
  • Section C of the G-845
  • No response from DHS-USCIS after 15 days
  • Questions on interpretations can be sent to FSA,

Washington, D.C.

  • Rene Tiongquico, Rene.Tiongquico@ed.gov

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Some Things to Remember

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Keeping Copies of Documentation

  • Required records
  • Institutions must keep copies of all documentation related

to the student’s citizenship or immigration status in the student’s financial aid file

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Resources

  • Federal Student Aid Handbook, Volume 1, Chapter 2
  • SAR Comment Codes and Text & ISIR Guide
  • GEN-06-09 (T-visa); GEN-10-07 (VAWA)
  • www.uscis.gov
  • www.ice.gov
  • ED Office of Inspector General
  • 1-800-MIS-USED

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Points of Contact

General Student Eligibility Issues:

  • Craig Munier, FSA
  • Craig.Munier@ed.gov; 202-377-4435
  • Rene Tiongquico, FSA
  • Rene.Tiongquico@ed.gov; 202-377-4270

G-845 Processing Issues:

  • DHS Case Resolution Team
  • 1-877-469-2563

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QUESTIONS?

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