Emergency Plan Writing Houses of Worship and Faith Communities - - PowerPoint PPT Presentation

Emergency Plan Writing

Houses of Worship and Faith Communities

Safety Moment

 Safety Message  Emergency Exits  Evacuation  Call 911 Role  First Aid / CPR Role  First Responder Contact Role  Location of AEDs  Location of Fire Extinguishers

Welcome

Joann Troncale, Emergency Manager City of Los Angeles Emergency Management Department

Workshop Objectives

 Explain why Emergency Operations Planning is Important  Establish Goals for Emergency Planning  Describe the Emergency Preparedness & Planning Cycles  Develop, Maintain & Improve a Basic Emergency Plan  Recruit an Emergency Planning Team  Identify and Prioritize Hazards and Risks  Evaluate Threats to a House of Worship, Faith Community,

• r Person in the HOW/FC

 Conduct Evacuation, Reunification and Repopulation

Activities

Instructors Participants

• Name
• Organization/Community
• What You Want to Learn

Expectations and Questions Ground Rules

• Participation
• Cell Phones
• Breaks

Introductions

Agenda - morning

 Welcome – Joann Troncale City of Los Angeles  Introductions – ITC Team, Participants & Guests  Course Overview  Faith Communities in Los Angeles – Brie Loskota  Emergency Preparedness / Planning Cycles  Essential Readiness  Planning Activities – Planning Guide  Keynote Speaker (Lunch) Los Angeles Business Operations

Center Overview – Brent Woodworth

Agenda - afternoon

 Case Studies – Reactions, Response & Recovery  Plan Writing Overview / Template / Sample Plan  Standardized Emergency Management System (SEMS)  Threat Assessment  Active Shooter  Evacuation / Reunification  Course Evaluation

Faith Communities in Los Angeles

Brie Loskota, Executive Director University of Southern California Center for Religion and Civic Culture

• 1. Provide leadership
• 2. Communicate with each other and the outside

world

• 3. Provide immediate first aid/CPR if needed
• 4. Find a safe place (evacuate or shelter in place)

Essential Readiness

 A Team Leader is:  Present at the activity  Willing and able to take charge  Someone who can explain what is happening and what to do

Leadership Training

 Codes, Passwords, or Key locations  Use of special equipment or tools for facilities  Location of, and access to, important documents or sacred objects  Crisis leadership techniques, including directive* leadership,

decision-making, and staying calm during stressful situations

Leadership Skills to Consider:

*An instructional type of managerial style characterized by a leader who tells…(people) what they are expected to do and how to perform the expected tasks. A directive leadership style might be helpful…(when people) need more guidance to avoid uncertainty. www.businessdictionary.com

Communications

 Primary systems  Backup systems  Backup systems to the backup systems (really!)

Communications

 Leadership Communications

 People who need to make decisions and provide guidance

during a crisis

Communications

 Leadership Communications

 People who need to make decisions and provide guidance

during a crisis

 Membership Communications

 People who will communicate with our members

(whether they are still at our location, or offsite)

Communications

 Leadership Communications

 People who need to make decisions and provide guidance

during a crisis

 Membership Communications

 People who will communicate with our members

(whether they are still at our location, or offsite)

 External Communications

 People who will communicate with the press, the public,

and our partners, vendors, etc.

Find out and record who has first aid/CPR/AED (if available) training

CPR/First Aid/AED

Do We Stay or Do We Go? Awareness of the Situation How Will We Find Out? Information Gathering Helping Everyone Get to a Safe Place

Finding a Safe Place

Emergency Preparedness

Emergency Planning Cycle

LA Business Operations Center

Brent Woodworth, President & CEO, Los Angeles Emergency Preparedness Foundation

Building the Plan

Build a Core Team

 Identify Core Planning Team  Plan for Change over Time  Find Common Ground  Determine a Regular Schedule of Meetings  Who’s doing What, When?

Assess Your Hazards

• Make a list of your hazards
• Which hazards are most likely to occur?
• Which hazards will causes the most damage?
• Give each a score
• Make a priority list
• Use an objective tool to prioritize

What Are We Vulnerable To?

Risk Assessment

Threat Likelihood Impact Power outage Moderately likely Medium impact Severe storm Unlikely High impact

Goals & Objectives

 Develop Goals and Objectives  Goals - Broad, general statements that indicate

the desired outcome

 Objectives - Specific, measurable actions that

are necessary to achieve the goals.

 Example: Goals for a Fire Hazard

Plan Development

 Depict the scenario - Example, an earthquake

• ccurs during the congregation’s gathering

 Identify decision points - Decision points

indicate the place in time, as threats or hazards unfold, when leaders anticipate making decisions

 Develop courses of action - Planners develop

courses of action to achieve their goals and

• bjectives

 Select courses of action - Compare the costs and

benefits of each proposed course of action against the goals and objectives.

Plan Preparation & Approval

 Complete Emergency Checklist  Decide on plan structure  Write the plan

 Disaster Mission Statement  Basic Plan  Plan Annexes

 Ask trusted colleagues and partners to

read the plan

 What is the process for approving

an official document?

Train / Exercise / Revise Plan

 Training to use the plan  Equipment to do the plan activities  Exercises and drills to practice skills and

test the plan

 Evaluate the success of exercises and drills,

and even responses to real emergencies

 Improve the plan based on evaluation  Develop set of best practices and lessons

learned

 Improve the plan to include lessons learned

Template – Example Plan

 6 Essential Steps to Take in an Emergency  Creating a Disaster Mission Statement  Mapping Out Your Organization

Basic Plan

• 1. Emergency Operations
• 2. Emergency Organization
• 3. Emergency Operations Org. Chart
• 4. Emergency Team Roles and Responsibilities
• 5. Our Standard Emergency Response Activities
• 6. Communication

 Internal communications  External communications

• 7. Response Budget and Other Resource Tracking

Lessons Learned

 What happened?  What worked?  What would we do differently?  What are we going to change? Who is going to do that?

By when?

Plan Annexes

• 1. Functional

 Evacuation  Lockdown  Shelter-in-place  Recovery  Relief  Security

• 2. Hazard-specific

 Earthquake  Fire  Active shooter  Power outage  Severe storm  Hazardous materials incident

Appendices

 Glossary  Facility Information  Technology Information  Additional references and resources

 Contact Lists  Pre-planned Messages

 Planning Tools and Resources

 Planning websites  Templates, tools, posters

Working with Government Partners

 Incident Command System (ICS)



Standardized Emergency Management System (SEMS)

 Private Nonprofit Program (PnP)

Challenges During Emergencies

 Review 2 cases  Mass care and shelter  Challenges  People with disabilities and access functional

needs

 Questions

School Explosion February - 2007

Monroe Middle School - Aerial

Aerial View – 3 Schools

Command Post

Reunification Center

HCL Bomb (Big Works Bomb)

Challenges

Objectives

 Traffic control  Evacuation procedures  Parents want to go to the school  Mass notification / notify IPD personnel / message

dissemination

 Criminal investigation  Rendering devices safe  Detailed search of the school

Senior Citizen High Rise Fire Regency Towers – February 2009

Aerial Locust St. Fire 104-Unit, 7-Story -151 N. Locust St.

Fire Damage

Challenges

Objectives

 Mobility  Housing – Short & Long Term  Medication  Family notification  Food & clothing

Threat Assessment

Is There a Threat?

Conducting a threat assessment

Are We a Potential Target?

 Surveillance  Elicitation (Questions or Phishing)  Tests of Security  Acquiring Supplies (Plans, etc)  Suspicious Persons

Active Shooter Survival

LAPD / FBI LASD Additional Run Get Out Visualize Escape Options Hide Secure Your Location Assist Injured Barricade – Cell Phones Silenced Fight Defend Yourself Improvised Weapons https://www.fbi.gov/about- us/office-of-partner- engagement/active-shooter- incidents/run-hide-fight-video http://www.act iveshooter.lasd .org/index.htm l First Aid and Survival Supplies Casualty Cards Have a plan – Discuss with colleagues – “Take Action” mindset

Active Shooter Incidents

A.L.I.C.E.

 Alert  Lockdown  Inform  Counter  Evacuation

For more information: http://www.alicetraining.com/

Evacuation / Shelter-in-Place

 Evacuation (Hazards)  Evacuation (Threats – Bomb / Shooters)  Shelter-in-Place  Shelter-in-Place vs. Lockdown  Assembly Locations  Evacuation Centers  Reunification Centers  Communication Plan (ENS)  Drills - Practice

Wrap-Up / Workshop Evaluation

 Next Steps  Parking Lot  Training Opportunities

Contact

Joann Troncale Emergency Manager City of Los Angeles Emergency Management Department joann.troncale@lacity.org (213) 484-4809 http://www.readyla.org/