FEBRUARY 1, 2019 BOARD OF DIRECTORS MEETING ROLL CALL APPROVE - - PowerPoint PPT Presentation

FEBRUARY 1, 2019 BOARD OF DIRECTORS MEETING

Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE FEBRUARY 1, 2019 BOARD OF DIRECTORS MEETING AGENDA

APPROVE NOVEMBER 2, 2018 BOARD OF DIRECTORS MEETING MINUTES

ELECTION OF 2019 OFFICERS

▪ Chairperson: Chris Abbuhl ▪ Vice-Chairperson: Ron Amstutz ▪ Board Secretary: Rachel Rothacher

ELECTION OF 2019 OFFICERS

Motion #1

CHAIRPERSON APPOINTS 2019 COMMITTEES

➢ Budget Committee

▪ Bill Smith ▪ Chris Abbuhl ▪ Ron Amstutz

➢ Personnel Committee

▪ Janet Weir Creighton ▪ Joe Sciarretti ▪ Becky Foster

➢ Policy Committee

▪ Janet Weir Creighton ▪ Al Landis ▪ Becky Foster

CHAIRPERSON APPOINTS 2019 COMMITTEES

➢ Audit Committee

▪ Janet Weir Creighton ▪ Al Landis ▪ Becky Foster

➢ Landfill/Rules Committee

▪ Richard Regula ▪ Al Landis ▪ Sue Smail

➢ Records Commission

▪ Bill Smith ▪ Chris Abbuhl ▪ Ron Amstutz

Motion #2

SET 2019 BOARD OF DIRECTORS MEETING DATES

2019 BOARD OF DIRECTORS MEETING DATES

➢March 1, 2019 @ 9:30am ➢May 3, 2019 @ 9:30am ➢July 12, 2019 @ 9:30am ➢September 6, 2019 @ 9:30am ➢November 1, 2019 @ 9:30am

Motion #3

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

2019 SOLID WASTE MANAGEMENT DISTRICT PLAN UPDATE

POLICY COMMITTEE CERTIFIED RATIFICATION ON 11-2-18 Final Ohio EPA 90-day Review ends February 9, 2019

Policy Committee Members

Stark County

Member Representing Term Janet Weir Creighton County Commissioner Unlimited John Highman City of Canton Representative Unlimited Doug Baum Township Representative Unlimited Kirk Norris Health Department Representative Unlimited Elaine Campbell Commercial, Institutional, or Industrial Representative 1-1-2018 to 12-31-2019 Carl Rose Public Representative - No Conflict 1-1-2018 to 12-31-2019 Mark Cozy Public Representative 1-1-2018 to 12-31-2019

Tuscarawas County

Member Representing Term Al Landis County Commissioner Unlimited Joel Day City of New Philadelphia Representative Unlimited Matt Ritterbeck Township Representative Unlimited Michael Kopko Health Department Representative Unlimited Matt Bender Commercial, Institutional, or Industrial Representative 1-1-2018 to 12-31-2019 Lee Finley Public Representative - No Conflict 1-1-2018 to 12-31-2019 David Bennett Public Representative 1-1-2018 to 12-31-2019

Wayne County

Member Representing Term Becky Foster County Commissioner Unlimited Mark Nussbaum City of Wooster Representative Unlimited Bill Cletzer Township Representative Unlimited Nicholas Cascarelli Health Department Representative Unlimited Pamela Carter Commercial, Institutional, or Industrial Representative 1-1-2019 to 12-31-2019 Robert Holland Public Representative - No Conflict 1-1-2018 to 12-31-2019 VACANT Public Representative N/A

$6,200,936 $2,723,316 $3,871,587 $3,438,701 $4,137,619 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Tipping Fee Revenue Breakdown

Total Out-of-District In-District Out-of-State

Proj.

TIPPING FEE REVENUE TREND

➢ Tipping Fee Revenue Makes up 93% of District Total Revenue ➢ Tipping Fee Rates: In-District $1.00 per Ton Out-of-District $2.00 per Ton Out-of-State $1.00 per Ton $4,029,106

▪ 52 Solid Waste Districts STW one of nine with lowest fee:

• $1/ton for in-District
• $2/ton for out-of-District
• $1/ton for out-of-state

▪ STW Landfill tonnage (2017): 2,557,170.37 Ohio Landfill tonnage (2017): 22,220,001.23 12% of total waste accepted ▪ STW population: 583,000 State population: 11,066,000 5% of total population ▪ No set increments for increasing tipping fee amounts, as long as they comply with the following:

• Tier 1 must be $1 to $2 per ton
• Tier 2 must be $2 to $4 per ton
• Tier 3 must be equal to Tier 1

TIPPING FEE INCREASE PROCESS

In order to increase the tipping fees, the Policy Committee must follow these steps:

• Pass resolution establishing the proposed amount of the amended fees and proposing to amend the

Budget tables in the Plan accordingly

• Deliver resolution to the commissioners and the 108 political subdivisions in the District
• Prepare and publish the resolution and a notice of the time and location where a public hearing on the fees

will be held

• Deliver written notice of the adoption of the resolution of the amount of the proposed fees and of the date,

time, and location of the public hearing to: a) the Ohio EPA Director b) the fifty largest industrial, commercial, or institutional generators of solid wastes within the district c) local trade associations

• Hold a public hearing
• Make such revisions to the proposed fees as appropriate and pass a resolution adopting the revised fee

schedule

• Deliver the resolution to the commissioners and the 108 political subdivisions in the District. Within sixty

days, all three boards of county commissioners and political subdivisions shall pass an ordinance or resolution approving or disapproving the revised fees (a combined population within the county or joint district comprising at least sixty per cent of the total population of the district must approve to ratify)

• Notify the owner or operator of each solid waste disposal facility of the ratification and the amount of the

fees

 Just completed 15-month planning process approving three- year Plan with no rate increase  The approved Plan balances the projected revenue and expenses for the next ten years  District reserve is approximately 1.5 years worth of revenue to meet the Plan requirements in case of market decline or economic recession  The Plan meets and exceeds the Ohio EPA Plan requirements  Next planning process will begin in 18 months and the Policy Committee could review the tipping amounts at that time  Tipping fee increase = outcome unpredictable

REASONS TO MAINTAIN CURRENT TIPPING FEE AMOUNTS

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue

(As of December 31, 2018)

REVENUES

Estimated Revenue Year-to-Date Actual Revenue Last Year Year-to-Date Revenue Collected Percent 101 GENERAL FUND Interest Earned 55,000.00 $ 55,045.85 $ 50,810.57 $ 100.08% American Landfill Settlement 12,500.00 12,500.00 12,500.00 100.00% OEPA Pass-Thru Market Development Grant 75,000.00 75,000.00

• 100.00%

Recycling Revenue 225,000.00 158,309.20 239,485.86 70.36% GENERAL FUND TOTAL 367,500.00 300,855.05 302,796.43 81.87% 501 TIPPING FEE FUND Tipping Fees-Inside District 900,000.00 $ 959,116.74 $ 898,338.58 $ 106.57% Tipping Fees-Outside District 2,900,000.00 3,240,805.34 2,766,189.32 111.75% Tipping Fees-Outside State 30,000.00 27,572.70 32,065.19 91.91% Tipping Fees 3,830,000.00 4,227,494.78 3,696,593.09 110.38% Miscellaneous Revenue

• 7,005.52

7,600.36 0.00% TIPPING FEE FUND TOTAL 3,830,000.00 4,234,500.30 3,704,193.45 110.56% TOTAL REVENUE ALL FUNDS 4,197,500.00 $ 4,535,355.35 $ 4,006,989.88 $ 108.05%

Budgeted versus Actual Expenses (As of December 31, 2018)

EXPENSES

Combined Appropriations Combined Year-to-Date Expenses Last Year Year-to-Date Expenses Combined Expended Percent 101 GENERAL FUND Supplies & Materials 46,546.52 $ 17,604.44 $ 5,358.63 $ 37.82% HHW Program 33,016.95 270.33 37,283.67 0.82% Yard Waste Management 88,000.00

• 0.00%

American Landfill Settlement 17,221.25 17,221.25 8,705.25 100.00% Road Repairs

• 3,515.40

0.00% GENERAL FUND TOTAL 184,784.72 35,096.02 54,862.95 18.99% 501 TIPPING FEE FUND Admin-1 Payroll & Benefits 435,000.00 $ 420,499.17 $ 400,974.96 $ 96.67% Admin-2 Supplies & Admin Expenses 157,948.93 142,764.48 134,965.25 90.39% Admin-3 Capital Assets 55,130.00 52,561.35 48,335.69 95.34% Admin-4 Consulting Engineer Service 24,831.03 15,905.15 36,269.86 64.05% Admin-5 Legal Services 7,137.50 6,262.50 1,462.50 87.74% Admin-6 Solid Waste Plan 12,976.96 12,976.96 41,328.27 100.00% Admin-8 Financial Consulting Services 13,000.00 10,159.50 10,182.20 78.15% District Administration Total 706,024.42 661,129.11 673,518.73 93.64% RECYCLING/COUNTY PROGRAMS STW-02 Drop-Off Recycling 1,453,852.58 1,186,952.19 1,492,091.28 81.64% STW-03 Yard Waste Management 351,623.28 247,152.07 439,036.97 70.29% STW-05 HHW Program 305,135.96 250,293.43 299,093.20 82.03% STW-06 Scrap Tire Collection 116,251.88 68,175.73 66,966.60 58.64% STW-19 Recycling Makes Sense 719,023.10 506,276.30 463,844.85 70.41% STW-22 Program Start-Up Grant 223,887.00 206,853.57 146,003.18 92.39% STW-24 Host Community Cleanup Grants 120,920.23 115,756.87 96,113.36 95.73% STW-25 Sheriff Department Grants 288,000.00 285,000.00 285,000.00 98.96% STW-26 Health Department Grants 325,000.00 325,000.00 325,000.00 100.00% STW-29 Education & Awareness 287,403.22 200,263.16 229,366.02 69.68% STW-38 Disaster Debris Management 20,000.00 20,000.00 585.00 100.00% STW-41 Newcomerstown Landfill 8,302.55

• 0.00%

Recycling/County Program Total 4,219,399.80 3,411,723.32 3,843,100.46 80.86% TIPPING FEE FUND TOTAL 4,925,424.22 4,072,852.43 4,516,619.19 82.69% TOTAL EXPENSES ALL FUNDS 5,110,208.94 $ 4,107,948.45 $ 4,571,482.14 $ 80.39%

Current Cash Position

(as of December 31, 2018)

Beginning Year Balance Year-to-Date Actual Receipts Year-to-Date Expenditures/ Expenses Unexpended Balance Outstanding Encumbrances Unencumbered Balance GENERAL FUND 1,222,729.35 $ 300,855.05 $ 35,096.02 $ 1,488,488.38 $ 32,229.67 $ 1,456,258.71 $ TIPPING FEES 3,629,188.97 4,234,500.30 4,072,852.43 3,790,836.84 674,004.75 3,116,832.09 TOTAL ALL FUNDS 4,851,918.32 $ 4,535,355.35 $ 4,107,948.45 $ 5,279,325.22 $ 706,234.42 $ 4,573,090.80 $ GENERAL (INTEREST) FUND Year-to-date Net Gain/(Loss) 265,759.03 $ TIPPING FUND Year-to-date Net Gain/(Loss) 161,647.87 $ GRAND TOTAL ALL FUNDS Year-to-date Net Gain/(Loss) 427,406.90 $

➢2019 Insurance Renewal Premium = $29,713 ▪1 Year contract with Assured Partners (Leonard Ins.) expires January 19, 2020 ▪Previous 2018 rate was $39,806 ▪Timely and responsive service ➢Only change in coverage was an automatic increase in the building coverage from $975,000 to $987,000 ➢Other renewal proposals: 1) Public Entities Pool (PEP) of Ohio - $23,211 2) Oxford Risk LLC – No bid (due to higher quotes from carriers

PROPERTY/LIABILITY INSURANCE RENEWAL

Motion #4

2019 Minimum Wage Rate

➢ Seasonal Worker hourly rate is aligned with State of Ohio Minimum Wage = $8.55 per hour (increase from $8.30 in 2018) ➢ Federal minimum wage = $7.25 (unchanged since 07/24/09)

2019 Mileage Reimbursement ➢ Federal Rate = 58 cents per mile (increase from 54.5 in 2018) ➢

Board, Policy & Committee Members Eligible for Personal Miles to Attend District Meetings ➢ Submit Board/Policy Member Expense Reimbursement Report

OTHER FINANCE ITEMS

EXECUTIVE DIRECTOR’S REPORT

1. Elimination of paper towels in restrooms (Hand towels and air dryers available) 2. Elimination of paper napkins (Cloth napkins available) 3. Elimination of single use coffee cups and stirrers (mugs and spoons available or District will supply a travel mug to any Board or Policy Member upon request) 4. Elimination of single use creamers and sugar (bulk sugar and creamer available) 5. Elimination of single use dishes and silverware (dishes and silverware available and will be sanitized with new dishwasher) 6. Introduction of compost bin for food waste (examples of items that can go in the compost bin include tea bags, paper napkins, and food scraps such as apple cores, banana/orange peels, etc.) 7. Elimination of single use water bottles (drinking glasses available and filtered water from the refrigerator door available, or District will supply a reusable water bottle to any Board/Policy Member upon request) 8. Reduction of Board and Policy printed meeting materials (only print copies of presentations to those who request/print double-sided or fit multiple pages to one page it to save paper and ink)

ZERO WASTE DISTRICT OFFICE INITIATIVE

Ohio Police Officer Training Commission: $1,200  Defensive Driver  Pre-trip inspections  Load Securement Certification: June 2019

LITTER DEPUTY TRAINING

New Wayne County Litter Deputy Rick Bolick Current Tuscarawas County Litter Deputy Bob Copple Will host a meeting will all three county deputies in 2019

LITTER DEPUTIES

Kimble estimates overall contamination rate at 25% Chinese Market ▪ China accepts only less than 1% contamination ▪ Plastics #3-#7 and mixed paper severely restricted How has this impacted our current recycling program? ▪ Highly contaminated loads may be landfilled ▪ Higher cost to process recyclables (used to sell for up to $15/ton; now pay $28.50/ton) ▪ Jeopardizing curbside recycling programs

2018 CHINA OPERATION “NATIONAL SWORD”

MIXED MESSAGE – MIXED PRODUCT

X

2019 GRANT APPLICATIONS

Grant Applicant Name Project description Requested Total Grant Amount 2015-2018 Recommendation Over- appropriation model Canton City Route study to evaluate recycling & disposal collection $17,500.00

• $17,500.00

$17,500.00 Canton Twp Concrete blocks for YW site $3,600.00 $125,319 $0.00 $3,600.00 Jackson Twp Recycling Station New baler, aluminum can crusher and forklift tires $37,039.00 $153,011 $25,459.00 $25,459.00 Lawrence Twp (Stark) Pave driveway to recycle site $28,477.60 $75,442 $0.00 $14,238.80 Lawrence Twp (Tusc) Additional pavement at YW site $10,960.00 $50,382 $0.00 $10,960.00 New Philadelphia Purchase new recycling truck and additional bins $150,000.00

• $75,000.00

$133,313.10 Nimishillen Twp Additional funding for YW hauling $55,000.00 $115,022 $0.00 $0.00 Paris Twp Gravel to expand recycling site $4,000.00

• $4,000.00

$4,000.00 Plain Twp Additional pavement and concrete blocks at YW site $14,000.00 $31,224 $0.00 $14,000.00 Village of Dalton Rear thumb grapple for backhoe & cement blocks for residents only YW site $9,000.00 $102,000 $0.00 $0.00 Wayne Twp Pave recycle site and add flood lights, surveillance system and fence $46,925.94

• $27,572.94

$27,572.94 Motion #7 2019 Budget Appropriation = $150,000 $376,502.54 $149,531.94 $250,643.84

2019 PROGRAM STARTUP GRANTS

OEPA COMMUNITY AND LITTER GRANT

Motion #8

▪ Grant Request: $100,000 $25,000 video surveillance $91,452 drop off recycling (site development and signs) $18,308 outreach and education (coloring book and new decals ▪ Grand total $134,760 (at least 25% match required) ▪ Project Focus: Contamination Reduction ▪ Deadline: TODAY at 3pm

OTHER BUSINESS

Personnel Committee  Meeting Date: Friday, February 15, 2019 at 9:30am  Purpose: Executive and Finance Director Evaluations Records Commission  Meeting Date: Friday, March 1, 2019 at 9:15am  Purpose: Submit RC3, Submit RC1, and amend retention schedule to include pre-trip inspections, annual vehicle inspections, DriveCam events, and accident reports

UPCOMING COMMITTEE MEETINGS

ADJOURNMENT

Next Board of Directors Meeting: March 1, 2019 @ 9:30am