Film and Publication Board Presentation to the Portfolio Committee - - PowerPoint PPT Presentation
Film and Publication Board Presentation to the Portfolio Committee on Communications 09 September 2014 1 Presentation Outline Vision, Mission & Values Historical Perspective Legal Framework Regulatory Tools
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Statute Area of Governance Constitution of the Republic of South Africa 1996 Bill of Rights, Rights of Children and child protection Film and Publications Act no. 65 of 1996 as amended Creation, possession and distribution
publications Makes Child Pornography punishable by law (Section 24 (c) ) Public Administration and Justice Act (PAJA) Public Administration Classification Guidelines Classification process and age ratings
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Registration of distributors Classification Guidelines Compliance monitoring Consumer education and outreach
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A P P E A L S REGULATIONS FILMS AND PUBLICATIONS ACT 1996
Executive Authority Council CEO OPTICOM HR & REMCO A&RC Committee
Fincom Appeals Tribunal
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CEO Chief Operations Officer Shared Services Executive Chief Financial Officer Chief Information Officer
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Strategic Outcome Description (SO1) Effective and visible monitoring of industry throughout the entire value chain for the protection of children and adults through information (SO2) Consumers, general members of the public and industry informed about the mandate of the FPB (SO3) Effective and efficient management of FPB Operations (SO4) Revised, effective and innovative regulation of the content distributed online, mobile and related platforms for the protection of children and adults through information SO5) Expand FPB footprint through effective partnerships and stakeholders in pursuance of our Mandate
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South African citizens, especially online
amendments, Online Strategy implementation, ICT tools)
generation due to shift from physical to online distribution)
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Occupational Categories Male Female TOTAL
African Coloured Indian Whit e African Coloure d India n White
Support Staff 24 2 1 1 37 1 1 67 Senior Management 4 1 3 8 Executive Management 3 2 5 TOTAL 31 2 1 2 42 1 1 80
Persons with disabilities 2 2
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1. Misrepresentation of Qualifications – Gross Dishonesty:
– Detected through a credential verification process – Investigated and referred to a Disciplinary Hearing – Employee found Guilty and Dismissed
2. Failure to relocate as per Contractual Obligation + Absenteeism + Misconduct at an Official FPB Function:
– Investigated and referred to a Disciplinary Hearing – Dismissal Finding, employee lodged an appeal and the finding was upheld – Employee referred the matter to CCMA for arbitration – settled “ out-of-arbitration” on provision that employee receives full pension benefit.
3. Classifier’s Failure to Comply with Requirements for Content Classification at an External Viewing Venue:
– Disciplinary hearing was held , finding was that the FPB was unable to provide evidence to support the allegations – Ruling – Classifier found Not Guilty of charges
1. Theft of Material submitted to the FPB for Classifications + Accessing Viewing Facilities and Utilising Equipment and Materials without Authorisation:(2 Operations Staff)
– Two employees suspended while allegations were investigated – They were charged and disciplinary hearing was held on the 05 – 22 August 2014 – Employees were found guilty on all charges and dismissed with effect from the 25 August 2014
2. Collusion with a service provider + Conflict of interest + Contravention of FPB Fraud Prevention Plan: (Senior Manager & Operations Staff)
– Allegations reported to FPB from a whistle-blower – Allegations currently being investigated through forensic auditors – Outcome still to be determined
3. Non-compliance with SCM procedures and regulations as accountable FPB Official + Irregular expenditure (Executive)
– Investigation report tabled with FPB Council Task Team – Responsible Executive was suspended with effect from 8 August 2014 – Charges are being formulated .
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SO 1 :Effective and visible regulation of films game and certain publications throughout the entire value chain to protect children and inform the public
Outstanding deliverables (Milestones) Challenges and Corrective measures Overall Comment – Achievement on some of the quarterly performance targets with much emphasis improved rates on compliance and inspections Draft Regulations implemented On going refinements to the Regulations 75% non- compliance letters issued Lack of capacity 100% non-compliant distributors referred to SAPS Lack of capacity
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Outstanding deliverables Challenges/ Corrective measures Overall Comment : Partial Achievement of targets regarding the governance due to approval processes Implement new tariffs
Regulation fees: 2% of total revenue generated
Automation project (Turn Around strategy implementation)
APN.
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SO4: Ensure effective and innovative regulation of the content distributed
general public Outstanding deliverables Challenges/ Corrective measures Overall Comment : Partial Achievement of targets regarding the governance due to approval processes Implement training manual
manual
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SO 1: Effective and visible monitoring of films games and certain publications throughout the entire value chain (content creators, producers and distributors of fpgs) to protect children and inform the general public Annual Target Q3 Milestone Q3 Performance Status Reason for variance /Percentage if Partially Achieved Implement Automated processes System processes
including FPB verification module tested internally
None Conduct OSS industry Audits Implementation
Framework Implementation In Progress (Phased-approach)
distributors and Classifiers in Gauteng None
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SO 1: Effective and visible monitoring of films games and certain publications throughout the entire value chain (content creators, producers and distributors of fpgs) to protect children and inform the general public
Annual Target Q3 Milestone Q3 Performance Status Reason for variance /Percentage if Partially Achieved Classify 100% of classifiable material submitted Classify 100%
material submitted 100% of received material classified None Classification Governance review undertaken Implementati
Framework Implementation In Progress (Phased-approach)
Procedures (SOP) developed and approved Finalisation of Penalties and Exemption Committee due to delayed approval of Regulations amendments
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SO 1: Effective and visible monitoring of films games and certain publications throughout the entire value chain (content creators, producers and distributors of fpgs) to protect children and inform the general public
Annual Target Q3 Milestone Q3 Performance Status Reason for variance /Percentage if Partially Achieved Accreditation of approved Classifiers Training Program Training on new Manual
blasphemy and prejudice
conducted and final editing in progress.
progress None Develop Labelling system Develop labelling system
approved . Project put on hold due to financial constraints.
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SO 1: Effective and visible monitoring of films games and certain publications throughout the entire value chain (content creators, producers and distributors of fpgs) to protect children and inform the general public
Annual Target Q3 Milestone Q3 Performance Status Reason for variance /Percentage if Partially Achieved Identification of Unregistered Distributors = 2000 Identification of unregistered Distributors= 400
unregistered distributors done
None Identification of New Distributors 20% of Unregistered Distributors= 400 New Registrations:80
None
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SO 1: Effective and visible monitoring of films games and certain publications throughout the entire value chain (content creators, producers and distributors of fpgs) to protect children and inform the general public
Annual Target Q3 Milestone Q3 Performance Status Reason for variance /Percentage if Partially Achieved 6000 inspections of existing distributors ( 6000 targeted) 800 targeted inspections
inspections None Online Inspections: 1500 ISP: 1000 Social Networks: 150 Online Inspections: 300 ISP: 200 Social Networks: 30 Online Inspections: 579 ISP: 88 Social Networks: 65 Capacity reinforced to improve targets
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SO 2: Consumers, general members of the public and industry informed about the mandate of the FPB Annual Target Q3 Milestone Quarter 3 Actual Performance Reason for variance /Percentage if Partially Achieved Implement 13/14 Communication Plan Media Support to Public Dialogues and Outreach Programmes Media Interviews Conducted on Outreach Programmes None Implement 16 Days of activism media campaign linked to the FPB mandate Adverts placed in Media and Special Feature None Marketing Campaign on Classification Guidelines implemented Marketing campaign
symbols ended in Q2. Insufficient for TV ads
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SO 2: Consumers, general members of the public and industry informed about the mandate of the FPB Annual Target Q3 Milestone Quarter 3 Actual Performance Reason for Variation/ Highlights Implementation
programme Multi-Unit Outreach Program Held Multi Unit Outreach programme held with Compliance division in Newcastle None Three Public Dialogues Held Two Public Dialogues held in Bloemfontein and East London Third Dialogue shifted to Q4 16 Days of Activism Campaign Outreach held
Young Women Dialogue in support of 16 Days of Activism Against Women and Children Abuse.
16 days Campaign Against Women and Children Abuse.
Parks World Record Campaign event in support of the campaign. Multi Unit approach adopted with strategic partners
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SO 3: Effective and efficient management of FPB Operations
Annual Target Q3 Milestone Quarter 3 Actual Performance Reason for variance /Percentage if Partially Achieved Finalise migration to new structure and review it's effectiveness Review and Analysis of Turnaround structure completed.
implemented.
program to Q4
Management Project – aligned to BPM and Quality Management terms of reference developed.
Change Management Program deferred to 2014/2014 FY Office infrastructure Office Infrastructure acquired Contract amendment approved and signed by Department of Public Works. Space Plans developed. Delay with approval from DPW and Bid Committee
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Annual Target Q3 Milestone Quarter 3 Actual Performance Reason for variance/Highlights Implement
skills plan Implement approved FPB skills development plan
period = R46 850.00 Educational Assistant support - Program / Project Management & Administrative Management.
Compliance Interns for the 2014 Internship Program. 9 Interns appointed and 1 resigned during the year
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Annual Target Q3 Milestone Quarter 3 Actual Performance Reason for variance /Percentage if Partially Achieved Implementation
communication plan Review internal communications plan reviewed Internal Communications Plan reviewed by staff None Implement 13/14 Targets ( IT Strategy Implementation) IT Strategy Implementation
management accepted by IT Steering Committee None
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Annual Target Q3 Milestone Quarter 3 Actual Performance Reason for variance /Percentage if Partially Achieved Integrate FPB Systems FPB Systems integrated
Management has been integrated.
requirements developed.
systems has been developed None Automation project ( Turn Around strategy implementation) Implement automation Draft Online Draft Strategy in place
Monitoring Strategy due for approval
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Annual Target Q3 Milestone Quarter 3 Actual Performance Reason for variance /Percentage if Partially Achieved Service Management Implementation and Review Risk Strategy and framework approved Draft Service Level Management accepted by IT Steering Committee
Draft SLM and presenting to approval committees Trends Analysis on Quarterly reporting Trends analysis developed Quarterly Trends report completed None Draft Risk Management Strategy in place Draft Strategic and Operational Risk Registers in place Risk Management Strategy developed Draft Risk Framework developed None
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Annual Target Q3 Milestone Quarter 3 Actual Performance Reason for variance Update policies and procedures Policies updated Update policies None New Strategy approved in 13/14 Review draft incorporating Executive Authority/ NT inputs Strategy approved by Executive Authority on December 2013 None 90% compliance with SCM policy SCM Compliance trends report; review SCM policy 100% SCM Compliance achieved; SCM policy reviewed. None Asset management Assets reconciliation reports All assets were reconciled to the GL on monthly basis. None Implement the Governance Framework Framework and Charters implemented Terms of Reference approved None
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SO4: Ensure effective and innovative regulation of the content distributed
general public
Annual Target Q3 Milestone Quarter 3Actual Performance Reason for variance /Percentage if Partially Achieved Develop Online and Mobile Content Regulation Strategy Online and Mobile Content Regulation Strategy developed Draft Strategy in place and awaiting Council approval Strategy costing still to be developed Join international body for regulation of digital content. IARC joined and framework implemented IARC joined Implementation dependent on finalization of framework by IARC Upgrade Online and telephonic monitoring and reporting tools Quarterly Reports to INHOPE as per MOU Referred to SAPS and In Hope RMS: 52 and Online: 2
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SO4: Ensure effective and innovative regulation of the content distributed on online, mobile and related platforms to protect children and inform the general public
Annual Target Q3 Milestone Quarter 3Actual Performance Reason for variance / Roll out 10 industry workshops, 18 parent workshops focusing on online child protection 3 industry workshops, 5 parent’s workshops focusing on child protection 4 Industry workshops and 2 Parent Workshops held N/A Info Hub develop and maintain Pilot information hub Information Hub drafted and piloted with other units N/A
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SO 5:Expand our footprint as the FPB through partnership and stakeholder relationships in pursuance of our mandate Annual Target Q3 Milestone Quarter 3 Actual Performance Reason for variance/ Highlights Implement a Stakeholder Relationship Strategy Implement stakeholder relations strategy and plan Quarterly engagement with stakeholders conducted
stakeholder developmen t Convene quarterly stakeholder initiatives Annual report launch held in October 2013 N/A Strategic partners initiated Impact assessment report compiled Outcomes assessed
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Annual Target Q3 Milestone Quarter 3Actual Performance Reason for variance /Percentage if Partially Achieved Host 4 Africa/ SADC engagements on cyber safety and FPB mandate related issues Cyber safety workshop in 1 SADC/ African country Preliminary meeting held in Botswana to prepare for the 2014 Outreach Program Present papers in 3 International Seminars Develop and present 1 Seminar paper FPB attended and presented the paper at the International Safety Campaign in Cape Town
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SO 5:Expand our footprint as the FPB through partnership and stakeholder relationships in pursuance of our mandate
Annual Target Q3 Milestone Quarter 3Actual Performance Reason for variance /Highlights Participate in 2 In Hope AGM’s and related platforms INHOPE AGM FPB attended In Hope AGM in Netherlands Participate in 4 Local and International Gaming Festivals Durban International Film Festival Not applicable for this quarter. Target achieved in quarter 2
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FPB Revenue Structure
Grants Allocation
Audited Results 2011-12 R65.4mil 2012-13 R69.8mil 2013-14 R82.6mil MTEF Estimates 2014-15 R78.9mil 2015-16 R82.9mil 2016-17 R87.3mil 2017-18 R91.6mil Registration Fees
Audited Results 2011-12 R7.1mil 2012-13 R5.7mil 2013-14 R4.4mil MTEF Estimates 2014-15 R5.0mil 2015-16 R5.5mil 2016-17 R6.1mil 2017-18 R6.5mil Other Income
Audited Results 2011-12 R0.394mil 2012-13 R0.168mil 2013-14 R0.032mil MTEF Estimates 2014-15 No estimates 2015-16 No estimates 2016-17 No estimates 2017-18 No estimates
subsidy is being transferred in quarterly instalments of R 20,669,000 at the beginning of each quarter.
financial year. To date only 30% of projected fees were collected; this is due to a decline in the material submitted for classification.
during the current financial year.
for Tender purchases, at end of second quarter total amount of R 6,200 was collected.
protection of children and adults through consumer education. 50% of the budget has been spent.
spent.
platforms for the protection of children and adults through consumer advice and information. 56% of the budget has been spent.
Overall, 59% of the expenditure budget was spent as at the end of the third quarter, these amounts include commitments.
OPERATING AND CAPITAL EXPENDITURE 2013-14 2012-13 (YTD) Q3 ACTUALS Q3 ACTUALS % COMMENTS STRATEGIC OUTCOME 1: EFFECTIVE AND VISIBLE REGULATION OF FILMS, GAMES AND CERTAIN PUBLICATION THROUGH THE ENTIRE VALUE CHAIN (CONTENT CREATORS, PRODUCERS AND DISTRIBUTORS OF FPG'S) TO PROTECT CHILDREN AND INFORM THE GENERAL PUBLIC R 13 988 984 16 400 961 117% 17% increase in prior year was due to classifiers training and strategic partnerships projects which were reallocated to Strategic Objective 5. STRATEGIC OUTCOME 2: CONSUMERS, GENERAL MEMBERS OF THE PUBLIC AND INDUSTRY INFORMED ABOUT THE MANDATE OF THE FPB R 9 490 348 12 032 917 127% 27% increase in prior year was due to implementation of integrated media plan. STRATEGIC OUTCOME 3: EFFECTIVE AND EFFICIENT MANAGEMENT OF FPB OPERATIONS R 15 470 713 15 608 956 101% 1% increase in prior year was due to full implementation of the turnaround strategy. STRATEGIC OUTCOME 4: EFFECTIVE AND INNOVATIVE REGULATION OF THE CONTENT DISTRIBUTED ON-LINE, MOBILE AND RELATED PLATFORMS FOR THE PROTECTION OF CHILDREN AND ADULTS THROUGH CONSUMER ADVICE INFORMATION R 4 911 643 0 0% This is a new Strategic Objective introduced in 2013-14 financial year. The aim of the strategic
is to focus
content management and compliance monitoring. STRATEGIC OUTCOME 5: PARTNERSHIPS AND COLLABORATIONS R 3 941 138 0 0% This is a new Strategic Objective introduced in 2013-14 financial year. The aim of the strategic
partnerships and stakeholder relationships. CAPEX R 3 096 811 619 699 20% Increase in current year is due to new ICT Infrastructure procured in the current financial year (i.e. backup server and software). ADMINISTRATIVE EXPENSES R 4 650 343 10 426 743 224% Increase in prior year was due to new office space and most of the budget items ( i.e. Travel and Accommodation) in administration expenditure were reallocated to Strategic Objective 3 in the current year, hence a decrease in actual expenditure to date in the current financial year. TOTAL OPERATING AND CAPITAL 55 089
R 28 146 584 R 12 152 844 R 25 172 772 R 8 700 000 R 6 053 158 R 5 750 000 R 7 651 642 R 13 988 984 R 9 490 348 R 15 470 713 R 4 911 643 R 3 941 138 R 3 096 811 R 4 650 343 SO 1 SO 2 SO 3 SO 4 SO 5 CAPEX ADMINISTRATIVE EXPENSES
Budget and Actual Expenditure
BUDGET ACTUAL
a) Organisational Capacity and Capability – R 3 800 000, this once off allocation will be used to resolve current salary disparity; the new packages will be incorporated into the baseline throughout the MTEF. b) Implementation of Communication Strategy – R 10 300 000, this additional allocation will be used to implement the revised communication strategy during the 2015-2016 financial year. The strategy will be focussing on the implementation of Media Engagement Strategy, Stakeholder Relations, Public Relations and Marketing and Community Forums and Outreaches. c) ICT Modernisation and Infrastructure Improvement – R 32 400 000, due to the current ICT challenges highlighted above, it is recommended that the FPB improve current ICT infrastructure and optimise its ICT services to meet its business requirement. The additional allocation will be distributed as follows