FY 2019 Budget Workshop Offices of Public Safety and Compliance May - - PowerPoint PPT Presentation

FY 2019 Budget Workshop Offices of Public Safety and Compliance

May 8, 2018

Public Safety and Compliance

• Office of Building Services

– Tony Lopresto, Building Official

• Office of Code Enforcement

– Glen Guzman, Director

• Office of Planning and Zoning

– Tim McClendon, Director

Office of Building Services Tony Lopresto, Building Official

Outline

• Overview of Departments/Offices

– Office Overview – Organizational Chart – Overview of Individual Divisions/Offices

• Accomplishments
• Efficiencies
• Benchmarks (Osceola, Marion, Volusia, Polk, Seminole, Sumter)

– Proposed Division/Office Budget – Summary

Overview

Office services include:

• Contractor Licensing – Issuing licenses to qualified contractors to

perform certain functions within the jurisdiction of Lake County.

• License Investigations - Mediating consumer complaints and

checking licenses/insurance to ensure that individuals are compliant.

• Construction Plan Review - Construction plans are reviewed by State

Certified Plans Examiners who will certify that plans are accurate to ensure the safety and stability of the structure.

• Permitting – Ensuring that building permits have the information

required by state and local laws and ordinances.

• Building Inspections - Inspections are performed by State Certified

Inspectors who ensure that the construction is according to plans.

Organizational Chart

Director (1 FTE) Building Services Inspectors and Investigators ( 18 FTE) Permitting Technicians I & II (13 FTE) Fire Inspectors (2 FTE) Public Hearing Coordinator (1 FTE) Plans Reviewer (6 FTE) Office Associate IV (1 FTE) Financial Coordinator ( 1 FTE)

Building Services

(43 FTE)

Accomplishments

• Governor Rick Scott appointed Tony Lopresto, Lake County

Building Official, to Florida Building Code Administrators and Inspectors Board

• Through training, mentoring and state certification, Building

Inspectors now hold a combined total of 29 state certified licenses collectively and Plan Examiners hold a combined total of 19 state certified licenses

• 4 Building Inspectors are currently enrolled in the state cross

training program

Accomplishments (cont.)

• 3 employees obtained Fire Safety Inspector II certifications
• Chief Fire Safety Inspector completed the building inspector cross

training program and State examination

• 2 employees obtained FEMA certifications
• Successfully assisted 10,627 walk-in customers and processed

46,458 incoming telephone calls

Efficiencies

• Building Services implemented efficiencies that expedite the

process and improve customer service

• Reactivated the self serve lobby sign-in system for customer

convenience

• Continued inspector cross-training for multi-discipline certifications

to increase efficiency

• Providing additional training for permitting technicians to ensure

efficiency and consistency

Benchmarks

8,978 Unavailable 12,422 5,802 15,962 3,099 Unavailable 17,761

2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 18,000 20,000 Lake Osceola* Marion Orange Volusia Polk Seminole Sumter

Plans Reviewed (FY17)

*contracted provider

Benchmarks

11 4.0 3.0 4.6 15.2 Unavailable 5.0 Unavailable 3.0

0.0 2.0 4.0 6.0 8.0 10.0 12.0 14.0 16.0 Lake Osceola Marion Orange Volusia Polk Seminole Sumter

Plans Reviewers (FY17)

Benchmarks

12 2,245 398 2,518 382 Unavailable 2,023 Unavailable 976

500 1,000 1,500 2,000 2,500 3,000 Lake Osceola Marion Orange Volusia Polk Seminole Sumter

Plans Reviewed per Reviewer (FY17)

Benchmarks

39,715 13,059 45,168 224,599 106,128 70,048 Unavailable 21,202

50,000 100,000 150,000 200,000 250,000 Lake Osceola Marion Orange Volusia Polk Seminole Sumter

Inspections (FY17)

Benchmarks

14 12 7 11.8 60 36 15 Unavailable 5

10 20 30 40 50 60 70 Lake Osceola* Marion Orange Volusia Polk Seminole Sumter*

Building Inspector FTEs (FY17)

*contracted provider

Benchmarks

15 3,310 1,866 3,828 3,743 2,948 4,670 Unavailable 4,240

500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 4,500 5,000 Lake Osceola Marion Orange Volusia Polk Seminole Sumter

Inspections per Inspector (FY17)

Benchmarks

16 10,734 Unavailable 17,847 Unavailable 10,808 22,236 22,447 10,591

5,000 10,000 15,000 20,000 25,000 Lake Osceola Marion Orange Volusia Polk Seminole Sumter

Permits Issued (FY17)

Benchmarks

17 9 16 12 Unavailable 5 13 11 5

2 4 6 8 10 12 14 16 18 Lake Osceola Marion Orange Volusia Polk Seminole Sumter

Permit Technicians FTEs (FY17)

Building Services

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $2,768,998 $2,986,970 7.9% Operating Expenses $568,002 $566,210

• 0.3%

Capital Outlay $37,896 $128,000 237.8% Reserves $2,184,209 $2,608,460 19.4%

Total Expenditures

$5,559,105 $6,289,640 13.1%

• Funding Sources – Building Services Enterprise Fund – 100%
• Highlights – Additional staff, upgraded permitting software
• Increase in personnel costs to improve customer service

Office of Code Enforcement Glen Guzman, Director

Outline

• Overview of Departments/Offices

– Office Overview – Organizational Chart – Overview of Individual Divisions/Offices

• Accomplishments
• Efficiencies
• Benchmarks (Alachua, Marion, Orange, Pasco, Polk, Sarasota,
• St. Lucie)

– Proposed Division/Office Budget – Summary

Overview

Office services include:

• Responds to complaints related to County codes
• Provides standard housing inspections
• Removes illegal signage/snipe signs
• Conducts annual CUP inspections and related billing
• Performs environmental inspections and investigations
• Conducts mining, average setback and commercial landscape

inspections

• Conducts monthly public hearings for Code Enforcement and

Animal Services cases

• Reviews and coordinates with Planning and Zoning on County Code amendments
• Demolition and cleanup oversight of properties in violation by order of Special Master

Code Enforcement

Director (1FTE) Environmental Specialist (1 FTE) Code Enforcement Supervisor (1 FTE) Code Enforcement Officers - 4 Zones/1 Roaming (5 FTE) Compliance & Monitoring Specialist (1 FTE) Office Associate III (1 FTE) Public Hearing Coordinator (1 FTE)

Office of Code Enforcement

(11 FTE)

Accomplishments

• Completed 5,062 inspections
• Collected $33,037 in fines
• Joined Central Florida Code Enforcement

Association providing free officer training to maintain certification

• Enacted cost recovery for cases going to

hearing as authorized by Section 162.07, Florida Statutes

• Processed complaints up 21% from FY17

Efficiencies

• Implementation of four zones has balanced

workload/population

• Each officer is responsible for 165 square miles
• Combined digital cameras, GPS tracking and mobile

devices into one unit, which provides cost savings

• Centralized the issuance of violation notices for

consistency (reducing officer data entry in the field)

• Relocated to Admin Building for one stop shop
• Mobile offices were enhanced improving response

times

I II III IV

Benchmarks Code Enforcement

33,473 25,729 26,097 23,093 29,626 22,003 Unavailable 13,977

5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 Lake Alachua Marion Orange Pasco Polk Sarasota

• St. Lucie

Population per Officer

Benchmarks Code Enforcement

165 178 144 20 48 89 Unavailable 85

20 40 60 80 100 120 140 160 180 200 Lake Alachua Marion Orange Pasco Polk Sarasota

• St. Lucie

Square Miles per Officer

Benchmarks Code Enforcement

2,545 571 3,074 13,045 11,027 7,606 Unavailable 979

2,000 4,000 6,000 8,000 10,000 12,000 14,000 Lake Alachua Marion Orange Pasco Polk Sarasota

• St. Lucie

Total Complaints

Benchmarks Code Enforcement

86% 53% 31% Unavailable Unavailable 75% Unavailable 68%

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Lake Alachua Marion Orange Pasco Polk Sarasota

• St. Lucie

Cases brought into Compliance

Office of Code Enforcement

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $609,338 $616,602 1.2% Operating Expenses $175,767 $173,893

• 1.1%

Total Expenditures

$785,105 $790,495 0.7%

• Funding Sources – General Fund - 100%
• Highlights – Reduction in Operating Expenses
• No Capital Outlay at this time
• Revenue from fines are retained for property cleanup, demolition, etc.

Office of Planning and Zoning Tim McClendon, Director

Outline

• Overview of Departments/Offices

– Office Overview – Organizational Chart – Overview of Individual Divisions/Offices

• Accomplishments
• Efficiencies
• Benchmarks (Osceola, Marion, Volusia, Polk, Seminole, Sumter)

– Proposed Division/Office Budget – Summary

Overview

Office services include: Development Applications

• Ensure applications are sufficient for quick and

efficient processing Permitting

• Ensure that permits meet Land Development

Regulations and the Comprehensive Plan, as well as inform customers about the Land Development Regulations and Comprehensive Plan Plans Review

• Review and approve commercial site plans

Organizational Chart

Director (1 FTE) Permitting (8 FTE) Zoning (3 FTE) GIS Analyst (1 FTE) Office Associate III (1 FTE)

Planning & Zoning (14 FTE)

Accomplishments

Evaluation and Appraisal Report (EAR)

• EAR required every 7 years by State Statute
• Reviewed and revised Comprehensive Plan to ensure compliance
• Accomplished the process in-house
• First time completed since the adoption of the new Comprehensive Plan

LDR Updates

• Updated LDRs to remove inconsistences with Comprehensive Plan
• Developed new sign ordinance, adopted by BCC in March 2017

Noteworthy Projects Completed

• South Lake Hospital Major site plan at Summer Bay
• Cagan Crossings Medical and Professional Plaza Major site plan
• Approved 66 site plans for non-residential development
• Approved 6 Preliminary Plats for residential development

Efficiencies

• Re-write of Land Development Regulations streamlined and clarified code,

reducing permit processing and review times for customers

• Established and launched the online permitting process for the Open Air

Vendor application

• Streamlined the online permitting process for

pre-submittal applications

• Eliminated office vehicle that was underutilized

and eliminated all associated costs (insurance, maintenance, fuel)

Benchmarks

45 Unavailable 51 82 23 42 35 Unavailable

10 20 30 40 50 60 70 80 90 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Rezonings Processed (FY17)

Benchmarks

2.8 Unavailable 2.0 4.8 1.6 2.3 3.5 Unavailable

0.0 1.0 2.0 3.0 4.0 5.0 6.0 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Rezonings Processed per Employee (FY17)

Benchmarks

66 Unavailable 54 98 14 66 48 Unavailable

20 40 60 80 100 120 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Site Plans Reviewed (FY17)

Benchmarks

7.55 Unavailable 2.08 5.76 1.00 3.67 4.80 Unavailable

0.00 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Site Plans Reviewed per Employee (FY17)

Benchmarks

13 Unavailable 27 10 7 9 10 Unavailable

5 10 15 20 25 30 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Comp Plan Amendments Processed (FY17)

Benchmarks

1.18 Unavailable 1.04 0.59 0.50 0.50 1.00 Unavailable

0.00 0.20 0.40 0.60 0.80 1.00 1.20 1.40 Lake Marion Orange Osceola Polk Seminole Sumter Volusia

Comp Plan Amendments Processed per Employee (FY17)

Planning and Zoning

Proposed Budget

FY 2018 Adopted Budget FY 2019 Proposed Budget % Change Personal Services $995,405 $987,245

• 0.8%

Operating Expenses $89,713 $84,771

• 5.5%

Grants & Aids $67,680 $69,297 2.4%

Total Expenditures

$1,152,798 $1,141,313

• 1.0%
• Funding Sources – General Fund 72%; misc. revenue 28%
• Maintains service levels
• Minor savings through staffing changes and decreased expenditures