GMTS Scheme London Prospective Hosts Information Event 2015 Intake - - PowerPoint PPT Presentation

Prospective Hosts Information Event – 2015 Intake

Mark Humble - Deputy Head, London Leadership Academy

mark.humble@ncel.hee.nhs.uk

Emily Miles – Programme Coordinator, London Leadership Academy

emily.miles@ncel.hee.nhs.uk

GMTS Scheme London

• GMTS overview:
• Types of placement
• Key roles & responsibilities
• Education
• Trainee experiences
• Statement of Commitment
• Key Dates

What today will cover

Overview

It is a leadership development scheme.

“Trainees are recruited based on their passion for improving patient care and their potential as leaders. They offer a fresh perspective, an inquisitive and open mind and a willingness to take on new challenges. The scheme will boost the skills needed to be a great leader; inspiring others, making informed decisions, and promoting the NHS values.”

Types of Placements

Sept Oct Nov Dec Jan Feb Mar Apr Ma June Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar

General Management Orientation (20 days) First Placement (11 months)

Flexi (2m)

Final Placement (8 months)

Informatics

First Placement (11 months)

Flexi (2m)

Final Placement (8 months)

HR

First Placement (11 months)

Flexi (2m)

Final Placement (8 months)

Finance

First Placement (8 months) Principal ‘Second’ Placement (12 months)

Flexi (2m)

Principal ‘Final’ Placement (8 months)

Roles & Responsibilities

NHS Leadership Academy Local Delivery Partner (LDP) Placement Manager Programme Manager Trainee Buddy Mentor

Communication Accountability

Recruitment

NHS Leadership Academy

100 Trainees Nationally London 2013 - 10 4 GM, 3 Finance, 2 Info, 1 HR London 2014 - 16 10 GM, 3 Finance, 2 Info, 1 HR London 2015 2015 - 16 16 9 9 GM, 3 3 Finance, 2 2 Info, 2 2 HR HR

• Local Delivery Partner (LDP)
• Coordinates London Placements
• Liaises with trainees & managers
• London GMTS Steering Group:

Chaired by Julie Lowe, Chief Executive, North Middlesex University Hospital NHS Trust c.12 members, plus two trainees on rotation

• Advises on local policy
• Sign-off of placements
• Flexi-Placement Panels

London Leadership Academy

They are:

• First point of contact with trainees
• PrgMan – trainee’s overall development & wellbeing
• PlMan – develop work plan, line manager, competencies
• In liaison with LDP
• Trained by LDP

Between main placements:

• Programme manager should be known to all; ‘retains’ the

trainee

• New Placement manager to connect with inherited programme

manager – and receive a ‘handover’

Programme and Placement Managers

You get a bright trainee free of charge – in return…

• Regular performance reviews are key component
• Ensure development is progressing in line with expectations
• f Fast-Track Leadership programme
• Check progress locally and nationally (recorded on

performance management system - Geni)

• Trainees are eligible for pay-uplift at end of Year 1
• HR Support is available from the Leadership Academy
• The Trainee is employed by NHS BSA (Business Service

Authority)

Performance Monitoring Process

Scheme Timeline

The Role…

• Undertaken for allocated trainee for the whole of their scheme time
• Overarching responsibility for the support, training, learning and development of

allocated trainee

• Enabling a world-class leadership development experience
• Trained as a Scheme Manager

Who are they…

• Successful senior manager working at band 8a or above
• Based in trainee’s 1st placement organisation for GIH, based at trainee’s 2nd

placement for Finance.

• Working within the specialism of either Finance, General Management, HR or

Informatics

• Excellent understanding of the workings of relevant internal and external networks
• Extensive skills and experience of managing and developing people

What are their responsibilities…

• Prepare orientation programme
• Work closely with Placement Manager on Performance Management of trainee
• Update the online performance management tool
• Manage quality assurance of placements
• Monitoring the Placement Manager performance
• Support trainee in identifying flexi placement and signing off final proposal

Programme Manager

The Role…

• Day to day management responsibility for the trainee
• Critical to the success of the placement
• Design, develop and coordinate the trainees work experience and performance
• Manage the trainees against the schemes high standard and challenging work
• bjectives
• Trained as a Scheme Manager

Who are they…

• NHS manager working at a Band 7 or above
• Usually in the same field of work as the trainee
• Experience of or a good knowledge and understanding of developing fast-track

learners

• Have a good knowledge of Scheme requirements
• Up to date Professional knowledge
• Experience of managing staff
• Career skills coaching

What are their responsibilities…

• Induction into placement and team
• Day to day support, set key objectives, review progress, performance management
• Identify robust and relevant training and development opportunities in the workplace
• Provide formal feedback to the Programme Manager

Placement Manager

Orientation

Objectives Ideas

Trainees experience patient delivery in a range

• f organisations

Establish links with various departments and services Agree a method of feedback Encourage ideas for service improvement Trust Departments: e.g. A&E, Walk in Centre, Surgery/ Theatres, Pathology, Portering, Pharmacy, Physiotherapy, Outp atients, Orthopaedic ward, Geriatric ward, Paediatric ward, London Ambulance Service, Medical Assessment Unit, Cardiology, PALS, Discharge Lounge, Cancer Services, Urology NHS Organisations: a

Mental Health Trust, Monitor, NHS England, CQC, a CSU, a CCG Places outside conventional NHS secondary care:

• GP practices,

prisons, charities commissioning NHS services.

Orientation

An introduction to: Health and social care viewed through the eyes of the patients, care givers and partner organisations; The nature and pattern of health service delivery and the issues arising; How the NHS operates and how its components contribute to the delivery of health and social care Trainees should: Directly Participate Observe Shadow

• Two month placement mid-scheme
• Time out of the NHS (generally), but local
• Chosen by the trainee
• Signed off by Programme & Placement Managers
• ‘Pitched’ to LDP, Steering Group & Programme

Manager in interview panel

• Bring in new skills and ideas to the scheme (with no

additional cost to the NHS)

Flexi Placements

1st Placement = ‘operational’ 2nd Placement = ‘strategic’

• Job Description and work objectives
• Stretching, challenging and meaningful placement support
• Performance Management
• Knowledge of trainee, scheme, competencies and requirements
• Trainee supported in development of networks
• Balancing work level and work load
• 1:1 Time - Protected time with Trainee and Managers

What makes a good placement?

Education

NHS Leadership Academy

2013 & 2014 Trainees share what makes a good placement experience

Hear what they think…

Statement of Commitment

To host a… You must commit a… General Management – First Placement

• Programme Manager
• First Placement Manager
• Orientation

Informatics – First Placement

• Programme Manager
• First Placement Manager
• Orientation

Human Resources – First Placement

• Programme Manager
• First Placement Manager
• Orientation

General Management – Final Placement

• Final Placement Manager

Informatics – Final Placement

• Final Placement Manager

Human Resources – Final Placement

• Final Placement Manager

Finance – Principal (Second & Final) Placement

• Programme Manager
• First Placement – ‘consortium’
• First Placement Manager
• Orientation
• Principal Placement Manager

Organisation Commitment

Placement Commitment

Copy and paste boxes below for the number of placements you are applying for (Placement One- Seven)

It isn’t mandatory to have already planned your Orientation, but it will help give clarity to the placement you are offering

When applying for a Finance Principal placement, you have to coordinate and design the trainee’s first placement as well. The earlier you can do this, the better.

Manager Commitment

Key Dates

Action

2015 Timeline

Application process opens

January

Attend LLA event for prospective hosts

17th February

Submit Statement of Commitment to LLA

4th March

Accreditation & evaluation process

End of March

Shortlisted organisations notified

April

Trainees recruited and conditional first placement offered

May

2014 Trainees express preference for second placements; followed by ‘best matching’ and notification of conditional second placement offers

May

Reconfirm Programme and Placement Manager details with London Leadership Academy

By June

Provide orientation plan and job description with trainee and London Leadership Academy

By June

Plan organisational visit with the trainee, LLA and other relevant colleagues in the trainee’s team

By July

Final confirmation of placement and trainee work plan and development trajectory (with trainee and LLA)

By July

Attend mandatory manager training with LLA

By August

Good luck!

Mark Humble - Deputy Head, London Leadership Academy mark.humble@ncel.hee.nhs.uk Emily Miles – Programme Coordinator, London Leadership Academy emily.miles@ncel.hee.nhs.uk

Any questions?