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The art of optimization. The art of optimization. How to boost efficiency in ATM Cash Management: with automated reconciliation April 18th, 2018 Intr troduc oducti tion on of Sautn tner r & Par Partne tner The art of optimization.

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SLIDE 1

The art of optimization.

The art of optimization.

How to boost efficiency in ATM Cash Management: with automated reconciliation

April 18th, 2018

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SLIDE 2

The art of optimization.

  • Since the introduction of the Euro,

Sautner & Partner has been optimising cash logistic processes for central banks, CIT companies and other stakeholders of the industry.

  • Today the company is market leader in

Austria in – ATM cash management and – tracking&tracing solutions for the CIT industry

  • and is delivering cash logistic standard

software to customers esp. in Europe.

2 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

Intr troduc

  • ducti

tion

  • n of Sautn

tner r & Par Partne tner

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SLIDE 3

The art of optimization.

3 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

360 360° ATM TM Cost t Opti timisa isation tion – Major

  • r tools

Cash monitoring, Demand forecasting, Order planning Status monitoring, Coordination of FLM/SLM Automatic Reconciliation

360°Cost Optimisation

Optimise costs of

  • transport
  • cash availability
  • utgoing cash and residual

cash

  • Interest

Minimise management effort Reducing machine downtime and automating incident management Minimise management effort

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SLIDE 4

The art of optimization.

  • Reconciliation is a time intensive and difficult process

with a lot of information needed especially in situations

  • f discrepancy
  • Reconciliation of ATMs is important to get

– accurate accounting and reporting – detect fraud – refund cash in case of technical machine problems

  • Different methods of reconciliation

– Cash reconciliation

  • Compares counting results of residual cash

to balance-data of last ATM-replenishment – Account reconciliation

  • Balances bank account of the ATM

4 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

ATM TM Reconcili iliation tion

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SLIDE 5

The art of optimization.

  • No uniform standard of replenish-

ment processes exist. There are three main processes

– cassette swap – cash swap and – cash add / top-up

  • Who will be responsible for

replenishment?

– the bank employees, – the cash-in-transit company (CIT) – the merchant

5 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

ATM TM cash sh su supply y and re replenis nishme hment nt process ss

Cash demand forecasting Sourcing, preparation

  • f cash

Transport Replenish- ment Processing

  • f residual

cash Reconcilia- tion

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SLIDE 6

The art of optimization.

  • Geldservice Austria (GSA) manages approx. 5.000 ATMs

and CRS for more than 95% of Austrian commercial banks

  • It is common practise by Austrian banks to use several

accounts for a machine especially for cash recyclers

– coins and banknotes – deposits, recycling and withdrawal – retracts and falsifications

  • Different accounting logic and ruleset(s) for each bank

– Accounting time, usage of accounts, accounting of foreign customers

  • Most banks request

– Account reconciliation (instead of cash reconciliation)

6 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

Situ tuati tion

  • n in Austr

tria

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SLIDE 7

The art of optimization.

  • Focusing on the following process

– Cash Center (GSA) will be responsible for cash management, cash processing and reconciliation – CIT company will be responsible for transport and replenishment – Cash swap procedure will be used

7 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

ATM TM cash sh su supply y and re replenis nishme hment nt process ss

Cash demand forecasting Sourcing, preparation

  • f cash

Transport Replenish- ment Processing

  • f residual

cash Reconcilia- tion

Cash Center (GSA) CIT Company

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SLIDE 8

The art of optimization.

8 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

Reconci ciliat liation ion process ss

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SLIDE 9

The art of optimization.

9 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

Data needed ed for r account t re reconcili iliati ation

  • n

Balance calculated by the ATM at time of replenishment (by denomination, including retracts) Transactions, which have not been accounted Residual cash/cash returned and counted Cash in Transit Account balance at time of replenishment Recent reconciliation history Account statements (eg. MT940) Electronic log of ATM

  • r ATM event history

RECONCILI- ATION

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SLIDE 10

The art of optimization.

10 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

Ove vervi view ew of

  • f re

reconcili iliatio tions ns

  • All reconciliations will be

listed in an overview and

  • can be approved
  • can be displayed and edited
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SLIDE 11

The art of optimization.

11 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

Reconci ciliat liation ion details ls

One tab for each account

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SLIDE 12

The art of optimization.

  • With an automated reconciliation costs can be

significantly reduced

  • Automation reduces overall working time substantially
  • Even complex machines like cash recyclers with several

accounts can be reconciled with ease

  • 65% of automatic reconciliations result in no discrepancy

and require no further processing or editing

  • Efficiency improve for (remaining) manual reconciliation

is a major benefit:

– All important data are available in the reconciliation details screen – Reports and account rebooking orders can be sent easily to accounting banks

12 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

Benef efit its s of automati atic re reconci ciliat liation ion

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SLIDE 13

The art of optimization.

13 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

Questi tions?

  • ns?
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SLIDE 14

The art of optimization.

14 ICCOS 2018 - Automatic reconciliation, April 18th, 2018 (c) Sautner&Partner GmbH, CONFIDENTIAL

Sautn tner&Par er&Partner tner Contact ct inform

  • rmati

ation

  • n

www.sautner.co.at Phone: +43 1 315 39 79 Mobile: +43 664 3074908 Johannes.sautner@sautner.co.at Sautner&Partner GmbH Johannes Sautner Koestlergasse 1 1060 Wien / Austria

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SLIDE 15

The art of optimization.

The art of optimization.

The art of optimization.