Information Technology Advisory Committee (ITAC) Public Business - - PowerPoint PPT Presentation

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Information Technology Advisory Committee (ITAC) Public Business - - PowerPoint PPT Presentation

Oct 20, 2023 263 likes •478 views

Information Technology Advisory Committee (ITAC) Public Business Meeting June 21, 2019 Teleconference Hon. Sheila F. Hanson Chair, Information Technology Advisory Committee 1 Administrative Matters Open Meeting I. Call to Order, Roll Call

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SLIDE 1

Public Business Meeting

June 21, 2019 Teleconference

Information Technology Advisory Committee (ITAC)

  • Hon. Sheila F. Hanson

Chair, Information Technology Advisory Committee

1

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SLIDE 2

Administrative Matters

I.

Open Meeting

  • Call to Order, Roll Call
  • Approve Minutes
  • April 15 (in person)

DRAFT Minutes are in the materials e-binder.

  • II. Public Comment

2

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SLIDE 3
  • Hon. Sheila F. Hanson

Chair, Information Technology Advisory Committee

Item 1. Chair Report

There are no slides for this item. R E P O R T

3

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SLIDE 4
  • Hon. Marsha Slough

Chair, JCTC

Item 2. Judicial Council Technology Committee Update

R E P O R T

4

There are no slides for this item.

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SLIDE 5
  • Mr. Zlatko Theodorovic

Director, Budget Services

Item 3a. Branch Budget Update

R E P O R T

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There are no slides for this item.

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SLIDE 6
  • Ms. Heather Pettit

Chief Information Officer

Item 3b. FY 2019/20 Technology BCP Update

R E P O R T

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Advance to the next slide for this report.

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SLIDE 7

In Proposed Budget

  • Case Management System Replacement
  • Phoenix System Roadmap
  • Digitizing Documents for Courts – Phase 1
  • Data Analytics & Futures Commission IT Directives

Which brings together:

  • Data Analytics / Business Intelligence
  • Identity Management (Limited Scope)
  • IT Futures Commission Directives

in areas of remote video, intelligent chat, voice-to-text translation

FY19-20 BCPs

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SLIDE 8
  • Ms. Heather Pettit

Chief Information Officer

Item 3c. FY 2020/21 Technology BCP Update

R E P O R T

8

Advance to the next slide for this report.

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SLIDE 9

Updated List of Proposed Topics

  • Digitizing Court Documents
  • IT Modernization (combined and includes)
  • Pilot Next-Generation Hosting Concepts at 1+ Court
  • Disaster Recovery (Initial Funding)
  • Modernization of Judicial Council Forms Technology

(Intelligent Forms)

  • Productizing Court Innovations

FY20-21 BCPs

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SLIDE 10

Approval Timeline

May Review, approve, prioritize BCP Concepts by JBBC May – June Draft full BCP July Approval of prioritized BCPs by Judicial Council August Submit BCP to Budget Services for review and refinement September Submit to Department of Finance FY20-21 BCPs

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SLIDE 11

Next steps FY19/20 BCPs:

  • Await budget signature
  • Begin preparations to receive funding, pending approval

FY20/21 BCP Concepts:

  • Present to Judicial Council (mid-July) for approval to

develop into full BCPs

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SLIDE 12
  • Futures Commission Directive: Voice-to-Text

Language Services Outside the Courtroom

  • E-Filing Strategy
  • Identity and Access Management Strategy

Item 4. 2019 Annual Agenda – Date Extension Requests

A D M I N I S T R A T I V E

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There are no slides for this item.

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SLIDE 13

Item 5. Self-Represented Litigants (SRL) E-Services Workstream Sunset

A C T I O N R E Q U I R E D

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Advance to the next slide for this report.

  • Mr. Brett Howard

Workstream Program Manager

  • Mr. Mark Gelade

Supervisor, Information Technology

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SLIDE 14

SRL e-Services Workstream

Final Status Report

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SLIDE 15
  • Provide input toward an SRL E-Services budget change proposal

(BCP) for funding

  • Develop requirements for branchwide SRL e-capabilities
  • Determine options for implementing a branch-branched SRL e-

services website (portal) joining branch, local court, vendor resources

  • Issue a Request for Proposal (RFP) to support implementation
  • Operationalize program support within JCIT

At completion of these objectives, seek approval to sunset the workstream.

Our Charge

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Workstream Timeline

  • Workstream kickoff and membership formed March/April 2016
  • 2016: Focused on discovery, research and education
  • 2017: Request for Information (RFI) and Budget Change

Proposal (BCP)

  • 2018: Request for Proposal (RFP) and observing Digital Service

Pilot

  • 2019: Final RFP reviews

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Workstream Deliverables

  • Issued Request for Information (RFI)
  • Awarded BCP funding for FY18-19 ($3.2M) and FY19-20 ($1.3M)
  • Issued RFPs:
  • Open Source (Drupal) Web Content Management
  • Visual & Interaction Design
  • Interactive Instructional Content

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SLIDE 18

Thank You!

  • Hon. Erica Lew (Santa Clara)
  • Ms. Maria Livingston (Orange)
  • Hon. Jackson Lucky (Riverside)
  • Mr. Terry McNally (Kern)
  • Hon. Michael Mattice (Solano)
  • Ms. Jeannette McSkane (Orange)
  • Mr. Adam Creiglow (Marin)
  • Mr. Snorri Ogata (Los Angeles)
  • Ms. Mylene De La Rosa (Orange)
  • Mr. Darrel Parker (Santa Barbara)
  • Ms. Margaret Hagen (Stanford Lab)
  • Ms. Lollie Roberts (Sacramento)
  • Mr. Doug Jones (San Luis Obispo)
  • Mr. Chris Stewart (Sacramento)
  • Ms. Heather Pettit (JCC)
  • Ms. Kyanna Williams (JCC)
  • Mr. Mark Gelade (JCC)
  • Ms. Diana Glick (JCC)
  • Hon. Michael Groch – Sponsor
  • Hon. James Mize – (Former) Sponsor
  • Hon. Robert Freedman – (Former) Sponsor
  • Mr. Brett Howard – Project Manager

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SLIDE 19

Comments and Action

  • Discussion?
  • Action Requested:

The workstream requests approval to sunset the SRL E-Services Workstream.

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SLIDE 20

Adjourn

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