Information Technology Department FY 2017/2018 MOE BUDGET - - PowerPoint PPT Presentation

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Information Technology Department FY 2017/2018 MOE BUDGET - - PowerPoint PPT Presentation

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Information Technology Department FY 2017/2018 MOE BUDGET PRESENTATION TIM DUPUIS, CIO/REGISTRAR OF VOTERS APRIL 2017 Mission Statement Provide Alameda County with Technology Services focused on: Strategic Planning and Consulting

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FY 2017/2018 MOE BUDGET PRESENTATION TIM DUPUIS, CIO/REGISTRAR OF VOTERS APRIL 2017

Information Technology Department

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Mission Statement

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Provide Alameda County with Technology Services focused on:

  • Strategic Planning and Consulting
  • Infrastructure and Cloud Services
  • Application Services
  • Radio and Telephony Services
  • Web/Mobile Technologies
  • Project/Portfolio Management
  • Open Data
  • Citizen Engagement
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Mandated Services

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  • The Information Technology Department provides support

services to departments in carrying out their mandated services.

  • All services are discretionary.
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2016 Highlights – Video

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Citizen Engagement/Data Sharing Initiative

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Apps Challenge 2016 Alameda County Conference Center Rethink AC 2016 New Mobile Friendly Budget Website Citizens Academy

EDP

Videos Social Media STEM Fairs Mini-Hackathons Student Interns

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Citizen Engagement - Redesigned Website

4/12/2017

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New website:

  • Modern look and feel
  • Mobile Friendly
  • Google Search Engine
  • Launched in January
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System Modernization

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  • Upgraded PeopleSoft Tools to support ALCOLINK Financials and the

Human Resource Management Systems.

  • Collaborated with the Assessor to deliver Unsecured Account

Management and Statement Processing as part of the Property Modernization Roadmap.

  • Completed the electronic Consolidated Records Information

Management System (eCRIMS) – Docket Phase and integration with the Courts new Odyssey Case Management System.

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Millennial Implementation Team

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  • Acgovcares.org
  • Alcoweb.acgov.org/innovate

ac

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Infrastructure

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Expand and support a secure, reliable infrastructure for Alameda County:

  • Created a new Countywide Security Group focused on the County’s

Digital Security profile.

  • Deployed Microsoft Office 365 for 14 agencies/departments and

3500+ employees enabling collaboration through cloud technologies.

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Efficiency

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Implement the Countywide Efficiency Initiative:

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Telephony and Radio Services

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  • Continued to deploy Voice over IP (VoIP).
  • Updated VoIP Telephony for Enterprise Hub supporting 10 facilities

and 1000 users.

  • Completed Telephony and Network build out for new 1111 Jackson

Office.

  • Partnered with EBRCSA, to successfully migrate the City of

Oakland radio users to the EBRCSA radio network.

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Awards and Recognition - 2016

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2 Awards

  • Best IT Collaboration Among

Organizations

  • Best Mobile/Wireless Project

4th Place 3 Solution Awards 2 Significant Achievement Awards 4 Achievement Awards Best Recipe Award Merit Award Innovation Award Savvy Award Red Tape to Red Carpet Award Achievement Award CIO of the Year Award

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2017-2018 Goals

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Continue focus on the Data Sharing Initiative and Citizen Engagement:

  • Continue focus on the Alameda County Data Sharing Initiative and

Citizen Engagement by:

  • Holding internal and external hackathons;
  • Leveraging Social Media;
  • Building/updating County websites;
  • Developing mobile/web apps;
  • Creating videos.
  • Redesign the Registrar of Voters website and incorporate the

Google Search Appliance to promote a positive customer experience.

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2017-2018 Goals

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Implement the Countywide Efficiency Initiative:

  • Modernize legacy systems:
  • Upgrade the PeopleSoft User Interface using Oracle’s Fluid User

providing a modern look and feel for the ALCOLINK Financials and HRMS systems.

  • Partner with the Auditor-Controller to deliver on the Property

Modernization Roadmap by implementing the Auditor’s Special Assessment Portal.

  • Identify replacement options for the legacy California Law Enforcement

Telecommunications System (CLETS) Switch and Automated Warrants (AWS).

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2017-2018 Goals

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Implement the Countywide Efficiency Initiative - Continued:

  • Continue deployment of Microsoft Office 365 for County

Agencies/Departments enabling collaboration through cloud technologies.

  • Continue conversion to digital business transactions by creating new

applications using imaging and electronic signature technologies to reduce paper and improve workflow.

  • Assess and migrate as appropriate on-premise data center services

to private cloud offerings.

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2017-2018 Goals

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Improve Alameda County Services and Information Delivery:

  • Continue to strengthen the County’s Digital Security profile through

the newly formed Security Group.

  • Upgrade VoIP Telephony for Hayward and San Leandro Hubs

supporting 2000 users completing the VoIP upgrade projects.

  • Pilot a soft phone offering to enhance employee mobility and reduce

the cost of phones at each location.

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Changes to Policy and Human Impact

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  • The Information Technology Department:
  • Is an Internal Services Fund.
  • Depends on budget from department revenues.
  • Performs Technology Services for departments and agencies to

improve efficiencies.

  • Provides indirect support for the public.
  • Reductions in department IT funding will impact our

ability to provide technology solutions that benefit the employees and constituents of Alameda County.

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Financial Summary 2016-2017 MOE Overview

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ITD

2016-2017 Approved Budget 2017-2018 Maintenance Of Effort Change from 2016-2017 Budget Amount % Appropriations $72,238,20 8 $74,882,215 $2,644,007 3.66% Revenue $72,238,20 8 $74,882,215 $2,644,007 3.66% Net $0 $0 $0 0.00% FTE – Mgmt 166.07 174.47 8.40 5.06% FTE – Non Mgmt 61.16 45.82

  • 15.34
  • 25.08%

Total FTE 227.24 220.29

  • 6.95
  • 3.06%
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FY 2017-2018 Appropriation: $74,882,215

Salary & Employee Benefits $40.57M ( 54.18%) Discretionary Services & Supplies $25.41M ( 33.93%) Non-Discretionary Services & Supplies, $2.76M (3.69%) Depreciation & Indirect Cost $4.2M (5.60%) Other Financing Uses $1.94M (2.6%)

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Major Components - Net County Cost Change

Component Net Change Increased Salary & Employee Benefits $939,718 Increased Discretionary Services & Supplies $2,702,284 Increased Non-Discretionary Services & Supplies $312,299 Increased Other Charges (Indirect Cost & Depreciation) $625,496 Increased Other Financing Uses

  • $1,935,788

TOTAL APPROPRIATION CHANGE $2,644,009 Increased Charges for Services, Sales of Goods & Services $4,579,797 Increased Residual Equity Uses

  • $1,935,788

TOTAL REVENUE CHANGE $2,644,009

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Financial Summary 2016-2017 MOE Overview

CORPUS/ CRIMS 2016-2017 Approved Budget 2017-2018 Maintenance Of Effort Change from 2016-2017 Budget Amount % Appropriations $3,452,25 4 $3,757,917 $305,700 8.86% FTE – Mgmt 1.00 1.00 0.00 0.00% FTE – Non Mgmt 0.00 0.00 0.00 0.00% Total FTE 1.00 1.00 0.00 0.00% CORPUS = Criminal Oriented Records Production Unified System CRIMS = Consolidated Records Information Management System

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Components - Net County Cost Change

Component Net Change Increased Salary & Employee Benefits $2,434 Increased Discretionary Services & Supplies $27,320 Increased Non-Discretionary Services & Supplies $275,946 TOTAL APPROPRIATION CHANGE $305,700 Increased Financing Sources $0 TOTAL REVENUE CHANGE $0 NET COUNTY COST: $305,700

CORPUS/ CRIMS

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Questions

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