[PPT] - Interstate Bridge Replacement Program GEC Pre-Submittal Meeting PowerPoint Presentation

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Interstate Bridge Replacement Program GEC Pre-Submittal Meeting

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Department of Transportation

Webinar Protocols and Tips

For quality audio, please call in from your phone using the following call-in information:
Dial (646)-749-3112
Enter access code: 786-000-973
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Use the chat box to submit questions. Questions will be answered in the order received.
Keep devices on mute (on phone and webinar platform). This ensures the best possible audio

quality for all participants.

We encourage you to use video if possible to promote face-to-face interaction.

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Department of Transportation

Potential Prime Consultant Contact Information

If you work for a firm that is likely to submit as a prime, please put

the name of your firm and contact information in the chat box.

The program team will create a document with prime consultant

contact information and will share with all attendees towards the end of the meeting.

Contact list will also be added to the CSO webpage.
This list is voluntary and is intended to provide contact information

for potential prime consultants to potential sub-consultants. The list does not indicate or guarantee that any prime consultant will or will not submit a statement of qualifications.

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Where to find Program Information

WSDOT Interstate Bridge Replacement Program Webpage

2019 Progress Report 2017 Planning Inventory

https://www.wsdot.wa.gov/projects/i5/interstate-bridge/home

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WSDOT Consultant Services Webpage

https://www.wsdot.wa.gov/business/consulting/ads/2020-interstate-bridge-replacement-program

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Initiating a New Effort

State leadership
WA SSB 5806 (2017) & WA 2019-2021

transportation budget (ESHB 1160)

Oregon Governor and Transportation

Commission Actions (2019)

Bi-State Memorandum of Intent (Nov. 2019)
Bi-state legislative group held three public

meetings in 2019

FHWA repayment extension (Sept. 30, 2024)

Photo courtesy of Office of Governor Kate Brown

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Interstate Bridge Replacement Program Funding

Both WA and OR committed funding in 2019 to

restart bi-state bridge replacement work:

$35 million allocated in the WA 2019-2021

transportation budget (HB 1160)

$9 million approved by the Oregon

Transportation Commission

ODOT and WSDOT have agreed to share all

bridge replacement planning costs equally between the states

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Conceptual Program Timeline

2019 2025 2024 2023 2022 2021 2020

Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall Winter Spring Summer Fall

Program Office Establishment Planning Draft Supplemental Environmental Impact Statement (SEIS) Final Supplemental Environmental Impact Statement (SEIS) Pre-Construction Initiating Work Delivering Interstate Bridge Replacement Initiating Work

Facilitated partner process
Hire program administrator
Hire consultant support
Reengage program stakeholders

Progress report to OR/WA Legislatures

Planning

Reevaluate purpose and need
Identify a range of program alternatives
Begin NEPA reevaluation
Complete NEPA reevaluation

Begin NEPA reevaluation Reengage program stakeholders, reevaluate purpose and need, reevaluate environmental permits

Legislative and Community Engagement Draft SEIS

Conceptual engineering and data collection
Develop a finance plan
Prepare and publish Draft SEIS

Conceptual program finance plan and final report to OR/WA Legislatures Significant progress toward beginning a Supplemental EIS

Final SEIS

Address comments received during Draft SEIS
Identify Locally Preferred Alternative (LPA)
Prepare and publish Final SEIS
Obtain environmental permits and approvals
Obtain a federal Record of Decision

Pre Construction

Develop a program delivery plan
Acquire right of way
Develop construction contract documents
Complete the program finance plan
Hire construction contractor

Begin construction Legend Funded Unfunded Legislative Milestone FHWA Repayment Extension Milestone

Notes:

All milestones shown are contingent upon funding and bi-state

agreement

This timeline will be refined and updated during ongoing engagement

with program stakeholders

Complete NEPA, begin right-of-way acquisition

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Initiating Work: Conceptual Timeline

Facilitated partner process: Winter-Spring 2020
Hire program administrator: Spring 2020*
Hire consultant support: Spring 2020*

2019 2020 2021 2022 2023 2024 2025

Dec. 1, 2019:

Initial progress report (submitted)

*We are utilizing technology to stay as close to the original timeframe as possible, but schedules may need to be adjusted in response to COVID-19

Initiating Work Planning Draft SEIS Final SEIS Pre-Construction

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Partner Agencies

DOTs are committed to effective work with

partners to build broad regional support

The partners central to program development

are those with a direct role in the integrated multi-modal system, given their position as an:

Owner
Operator
Transportation policymaker
Public economic development entity
DOTs have specific responsibilities to the states

and to FHWA Facilitated Process Participants WSDOT ODOT C-TRAN TriMet RTC Metro City of Vancouver City of Portland Port of Vancouver Port of Portland NEPA Co-Leads

Initiating Work Planning Draft SEIS Final SEIS Pre-Construction

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Partnering Process

Series of facilitated workshops and staff work sessions conducted with bi-

state agency partners to:

Identify shared commitment to the program
Determine how to work together to identify a solution with broad

regional support that reflects community values, is rooted in outcomes, and can successfully advance to construction

Outline an advisory structure to provide regional leadership guidance

and meaningful engagement with the broader community

Initiating Work Planning Draft SEIS Final SEIS Pre-Construction

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Program Administrator

National recruitment underway with the goal to hire this spring
Desired qualifications and attributes for the position were informed

by recommendations from partner agencies

Final selection will incorporate feedback from partners and

community stakeholders

Will be responsible to lead the integrated, bi-state program team
Will be responsible to both DOTs and equally represent both states to the

fullest extent possible

Initiating Work Planning Draft SEIS Final SEIS Pre-Construction

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Department of Transportation

GEC Scope of Work

The GEC will provide the IBRP with the resources needed to advance the program through NEPA completion (Record of Decision) and pre-construction. Major work items will include, but are not limited to:

Completing the NEPA reevaluation

process

Environmental Planning: publish SDEIS,

select LPA, publish SFEIS, obtain ROD

Travel demand forecasting
Traffic analysis
Alternatives development and analysis
Highway engineering and planning
Transit engineering and planning
Surveying
Development and implementation of a

coordinated communications strategy and public engagement plan

Risk identification and management
Development of funding structures and

strategies

Developing a program delivery plan for

construction

Obtaining necessary program permits

and approvals

Developing procurement documents for

construction

Representing Owners through

construction

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Department of Transportation

Disadvantaged Business Enterprise (DBE) Participation

The resulting Master Agreement will be subject to a 15 percent DBE goal.

Participation will be tracked through the WSDOT B2GNow system and all contractors will be required to have access in order to submit documentation throughout the life of the contract.

For this program only, DBE is defined as Under-Utilized DBEs certified by

the Washington State Office of Minority & Women’s Business Enterprises (OMWBE) and all DBEs certified by the Oregon Certification Office for Business Inclusion and Diversity (COBID).

To count towards the goal, a consultant has to be DBE certified in Oregon or

UDBE certified in Washington. There is no need within this program to be certified in both states to count toward the program goal.

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Department of Transportation

Disadvantaged Business Enterprise (DBE) Participation Continued

ODOT/WSDOT sees value in a Consultant who utilizes a proactive and

collaborative approach on a regular basis to solicit interest and bids from DBE sub-consultants. Firms will have the opportunity to demonstrate their commitments and methods to obtain DBE participation in their Inclusion Plan and Diversity Lead position, which is required and scored as part of the RFQ submittal.

The WSDOT’s White Women Waiver remains in effect for Washington
DBEs. Firms with only a Washington DBE certification must be UDBEs

(Underutilized) to count towards the FHWA goal. All firms certified as a DBE in Oregon will count towards the overall project DBE goal, including Non- Minority Women Owned Firms from Washington State also certified in Oregon by COBID.

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Department of Transportation zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA

Selection Process

A two-phase process will be used to select a consultant for this program.
The first phase will be submittal review. Firms short-listed from the submittal

review will advance to the second phase of the process and will be invited to interview.

Following the interviews, scores from the submittal review and the interview

will be combined, and the consultant with the highest combined score will be selected.

The submittal score and interview score will be weighted equally when

determining the final score.

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Department of Transportation zyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA

Scoring

The following criteria will be used to evaluate and score the

submittal:

1. Qualifications/Expertise of Firm(s) on Team;
2. Program Delivery Approach and Technical Experience;
3. Inclusion Plan;
4. Qualifications of Key Personnel;
5. Firm’s Program Management System;
6. References/Past Performances (Prime Consultant Only)
Interview score will be based on the team’s ability to demonstrate

their combined experience, capabilities, and approach to deliver the

program. The Consultant Program Manager must lead the

presentation.

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Submittal Details

Submittals must be in PDF format, submitted as 8.5” x 11” sheets, single sided, and

with text (font) size no smaller than 12 points.

If charts and/or graphs are utilized text (font) size must be no smaller than 8 points.
Your SOQ must be broken into two packets:

Packet A consists of:

Your responses to scoring Criteria

1 through 5.

Note: “Packet A” is limited to a

maximum of thirty (30) pages, single sided only, not including the front cover, back cover, and section title/transition tabs. The page limit includes resumes.

Packet B consists of:

Your letter of transmittal;
Your response to scoring criteria 6;
Your Submittal Information Packet

forms for you as the prime and all of your proposed sub-consultants;

Note: Packet B has no page number
limitations. Material other than what is

required will be removed and discarded

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Submittal Details Continued

The Statement of Qualifications shall meet the following requirements or will be

deemed non-responsive and will not be eligible for consideration of this work:

Title of the Request for Qualifications and your firm clearly identified on the

cover of the submittal Packets “A” and “B”, and the letter of transmittal;

Statement of Qualifications broken into “Packet A” and “Packet B” as

indicated on the previous slide;

Responsive to all evaluation criteria;
Meeting page limitations and font size requirements; and
Meeting submittal deadline submission date (4:00 pm PST on June 18,

2020).

Submittal email address: CSOSubmittals@wsdot.wa.gov
WSDOT’s Headquarters Consultant Services Office: 360-704-6397

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