Local Government Sustainable Energy Coalition Energy Managers - PowerPoint PPT Presentation

Local Government Sustainable Energy Coalition Energy Managers Networking Meeting Utility Bill Management – Bill Processing and Payment Services BC Capps County of Sonoma General Services Department Energy and Sustainability Division February 6, 2014

Key Points • County of Sonoma Data Management Framework • Overview of Automated Bill Processing and Payment Services • List of Potential Service Providers • County of Sonoma Utility Bill Processing and Payment Scenarios • Real-World Examples using the Ecova Bill Processing and Payment Service from County of Ventura

Overview of Automated Bill Processing and Payment Services • Utility bills go directly to a third-party service provider for review and payment • Service provider collects electronic statements and scans paper bills • Service provider identifies errors or anomalies and alerts County for follow-up • Service provider pays utility bills electronically on County ’ s behalf • County then wire-transfers funds to the service provider twice each week to reimburse for payments made on the County ’ s behalf • County staff accesses consolidated data and scanned documents via website • Service provider sends electronic general ledger file to County for import into financial system • Billing payments can be linked to separate funding source on an account-by-account basis to allow for department-specific budgetary responsibility • General Services can then track and monitor the County ’ comprehensive utility budget, while still allowing individual departments to handle payments for specific utility accounts Other Common Names for these Service • Utility Bill Management • Utility Bill Payment • Utility Bill Processing • Utility Invoice Processing • Utility Invoice Management and Payment Processing • Accounts Payable and Invoice Processing • Energy Invoice Processing and Payment

Potential Service Providers • Ecova: • http://www.ecova.com/solutions/commercial-industrial/utility- expense-data-management/utility-bill-processing-analysis.aspx • Realpage: • http://www.realpage.com/velocity/utility-invoice-processing/ • Procurian: • http://www.procurianenergy.com/Services/ Utility_Bill_Processing.php • Conservice: • https://www.conservice.com/Solutions/Synergy.aspx • Avid Exchange: • http://www.avidxchange.com/page/utility-bill-payment • Utility Bill Manager: • http://www.utilitybillmanager.com/ • CASS Information: • http://www.cassinfo.com/en/Utility-Expense-Management/ Utility-Bill-Payment.aspx • Summit Energy: • http://www.summitenergy.com/enterprise/services/ data- management/utility-bill-management

Real-World Examples – Using the Ecova Bill Processing and Payment Service Bruce Fischer County of Ventura, General Services Agency Facilities and Materials Administrative Unit Utilities Division