Local Government Sustainable Energy Coalition Energy Managers - - PowerPoint PPT Presentation

Local Government Sustainable Energy Coalition

Energy Managers Networking Meeting

Utility Bill Management – Bill Processing and Payment Services

BC Capps County of Sonoma General Services Department Energy and Sustainability Division

February 6, 2014

Key Points

• County of Sonoma

Data Management Framework

• Overview of Automated Bill Processing

and Payment Services

• List of Potential Service Providers
• County of Sonoma

Utility Bill Processing and Payment Scenarios

• Real-World Examples using the

Ecova Bill Processing and Payment Service from County of Ventura

Overview of Automated Bill Processing and Payment Services

• Utility bills go directly to a third-party service provider for review and payment
• Service provider collects electronic statements and scans paper bills
• Service provider identifies errors or anomalies and alerts County for follow-up
• Service provider pays utility bills electronically on County’s behalf
• County then wire-transfers funds to the service provider twice each week to reimburse for

payments made on the County’s behalf

• County staff accesses consolidated data and scanned documents via website
• Service provider sends electronic general ledger file to County for import into financial

system

• Billing payments can be linked to separate funding source on an account-by-account basis to

allow for department-specific budgetary responsibility

• General Services can then track and monitor the County’ comprehensive utility budget,

while still allowing individual departments to handle payments for specific utility accounts

Other Common Names for these Service

• Utility Bill Management
• Utility Bill Payment
• Utility Bill Processing
• Utility Invoice Processing
• Utility Invoice Management and Payment Processing
• Accounts Payable and Invoice Processing
• Energy Invoice Processing and Payment

Potential Service Providers

• Ecova:
• http://www.ecova.com/solutions/commercial-industrial/utility-

expense-data-management/utility-bill-processing-analysis.aspx

• Realpage:
• http://www.realpage.com/velocity/utility-invoice-processing/
• Procurian:
• http://www.procurianenergy.com/Services/

Utility_Bill_Processing.php

• Conservice:
• https://www.conservice.com/Solutions/Synergy.aspx
• Avid Exchange:
• http://www.avidxchange.com/page/utility-bill-payment
• Utility Bill Manager:
• http://www.utilitybillmanager.com/
• CASS Information:
• http://www.cassinfo.com/en/Utility-Expense-Management/

Utility-Bill-Payment.aspx

• Summit Energy:
• http://www.summitenergy.com/enterprise/services/ data-

management/utility-bill-management

Real-World Examples – Using the Ecova Bill Processing and Payment Service

Bruce Fischer County of Ventura, General Services Agency Facilities and Materials Administrative Unit Utilities Division