Maintain Commitment and Obligation Records AS OF: October 2012 1 - - PowerPoint PPT Presentation

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Maintain Commitment and Obligation Records AS OF: October 2012 1 - - PowerPoint PPT Presentation

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Financial Management School You Cant Afford to go to War Without us! Maintain Commitment and Obligation Records AS OF: October 2012 1 Financial Management School You Cant Afford to go to War Without us! Terminal Learning Objective Action

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SLIDE 1

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

1

Maintain Commitment and Obligation Records

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SLIDE 2

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

2

Terminal Learning Objective

Action: Maintain Commitment and Obligation Records Condition: Given access to DFAS-IN Regulation 37-1, DoDFMR Volume 3 (Chapters 8 & 15) and DoDFMR Volume 14; standard office supplies and equipment, and awareness of Operational Environment (OE) variables and actors. Standard: Identify stages of expenditure transactions, identify the flow and receipt of funds, and maintain commitment and obligation records with a minimum of 75% accuracy.

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SLIDE 3

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Stages of an Expenditure Transactions

1. Authority Received/Funding 2. Commitment 3. Obligation 4. Accrued Expenditure 5. Expense 6. Disbursement

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SLIDE 4

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Types of Funding Authorities

Authorization provided on the funding document

to incur obligations against the government funds

Automatic Reimbursement Authority (ARA) Funded Reimbursement Authority (FRA) Direct Obligation Authority (DOA) 4

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SLIDE 5

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Commitment

  • An administrative reservation of funds which authorizes

the creation of an obligation without further approval by the certifying officer.

  • Commitments are recorded in GFEBS using Transaction

Code FMY1

Engagement 5

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Obligation

  • A legal reservation of funds which the government is

legally bound to pay a known or estimated amount at a specific time.

  • FMZ1 Simulation

Marriage 6

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SLIDE 7

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Accrued Expenditure/Expense

  • Accrued Expenditure - The actual or constructive

receipt of supplies and/or services for which a valid obligation has been incurred.

  • Expense - The total value of goods and/or

services consumed in accomplishment of the mission or task.

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

8

Disbursement

  • A payment of a legal liability of the government

which decreases the accountability of the Disbursing Officer (DO) making the decision

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SLIDE 9

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

9

Check Check On Learning On Learning

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SLIDE 10

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

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Funds Distribution

Congress (appropriation) Office of Management and Budget (OMB) (apportion funds to lower level) Headquarters Dept. of the Army HQDA (allocate funds to lower level) (Level 1) ACOM/SOA/GOA/DRU, etc (allot/allow funds to lower level) (Level 2) Special and General Funds Center Installations (sub-commands) (Level 3) Subordinate Activity/elements/CMD (Level 4) Subordinate Units

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Flow of Funds

Congress Office of Management and Budget (OMB) HQDA (level 1)

ACOM (TRADOC) (level 2) Installations(FTJ) (level 3)

Subordinate Activities (level 4) Subordinate Units (lower level)

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SLIDE 12

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Methods of Funding

  • Formal distribution - The funding document is subject

to the Anti-Deficiency Act Title 31 USC . Formal distribution is the Level 1 through level 4 funding. (higher down to Instillation)

  • Informal distribution of funds is made on a Funding

Allowance Document also known as a funding

  • document. It is NOT subject to the Anti-Deficiency Act

Title 31 but could lead to a Title 31 violation

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Methods of Funding cont.

  • Transaction Code FMBB implements funds control at Level 1 and Funds

distribution at Levels 1 - 4. Funds distribution in GFEBS is made in Versions:

  • Version 1 (Planned/AFP)
  • Version 0 (Actual/Allotment)
  • Funds distribution must be accompanied by a cash allocation from the

Treasury Warrant. The Funds Execution Controller must create a Journal Voucher (JV) using transaction code FB50 to support funds distribution for new appropriations, transfers, contingency appropriations, or rescissions. 13

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

14

Funds Distribution Cont.

Funds Distribution and Control are ongoing processes within the Army and are made up of the following elements:

  • Funds Control - Above HQDA
  • Funds Distribution - HQDA and below
  • Formal Distribution - Levels 1, 2, 3, and 4
  • Informal Distribution - Occurs below Level 4

Funds Distribution and Control is used to move funds from:

  • Base appropriation
  • Contingency appropriations, reprogramming, recoveries,

transfers, etc.

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SLIDE 15

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

15

Funds Distribution Cont.

  • Transaction Code FMBB implements funds control at Level 1 and Funds

distribution at Levels 1 - 4. Funds distribution in GFEBS is made in Versions: Version 1 (Planned/AFP) and Version 0 (Actual/Allotment).

  • Funds distribution must be accompanied by a cash allocation from the Treasury

Warrant.

  • The Funds Execution Controller must create a Journal Voucher (JV) using

transaction code FB50 to support funds distribution for new appropriations, transfers, contingency appropriations, or rescissions.

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

16

Check Check On Learning On Learning

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SLIDE 17

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Types of Funding Authorization

Direct Obligation Authority Funded Reimbursement Authority Automatic Reimbursement Authority Constitutes Funding Received by Installation Allows Funding to be Increased by Amount of Orders Received Total Financial Authority 17

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Direct Obligation Authority (DOA)

  • Specific Dollar Amount
  • For Mission Activities and Base Operations
  • Quarterly Amount Immediately Available for Obligation

Upon Receipt of the Allotment

  • Controlled by Installation

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SLIDE 19

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Funded Reimbursement Authority (FRA)

  • Specific Dollar Amount
  • For Specific Non-Mission Activities
  • Quarterly Amount NOT Immediately Available for

Obligation Upon Receipt of Allotment (Placed in a Reserve Account)

  • Controlled by ACOM

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SLIDE 20

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Automatic Reimbursement Authority (ARA)

  • No Specific Dollar Amount
  • For Specific Non-Mission Activities
  • NOT Immediately Available for Obligation Upon Receipt
  • f the Allotment (Obligation Authority “Generated” Based
  • n Receipt of Order)
  • Controlled by Installation

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SLIDE 21

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Administrative Limitations

  • Imposed on the Use of Funds
  • Specific Dollar Amounts
  • May be legal or regulatory
  • Types:
  • Ceiling
  • Floor
  • Target
  • Fence

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

AJKG-B 1 October 20** MEMORANDUM FOR Commander, 93rd Infantry Division, ATTN: Resource Management Officer SUBJECT: First Quarter (FY**) Funding Target

  • 1. FUNCTIONAL AREA:

131096QLOG 131096FAHB FUNDS CENTER/ COST CENTER: A2ABN2ABN00 A2ACN2ACN00 DODAAC: ZAAHA Z16CO 2. Direct Obligation (Initial)

  • a. Quarter

$ 590,000.00 $260,000.00

  • b. Annual

$2,400,000.00 $985,000.00 3. Notes:

  • 1. Funded Reimbursement Authority (FRA) – Not Authorized
  • 2. Automatic Reimbursement Authority (ARA) – Authorized based on receipt of orders.
  • 4. a. 131096QLOG (A2ABN2ABN00)

COST ELEMENT/ COMMITMENT ITEM QTR ANNUAL 6100.2100 $ 90,000.00 $980,000.00 6100.2300 300,000.00 1,200,000.00 6100.2500 $200,000.00 20,000.00 $590,000.00 $2,200,000.00

  • b. 131096FAHB0 (A2ACN2ACN00)

COST ELEMENT/ COMMITMENT ITEM QTR ANNUAL 6100.2300 $100,000.00 $400,000.00 6100.2500 12,000.00 445,000.00 6100.2600 35,000.00 140,000.00 $147,000.00 $985,000.00

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FUNDING TARGET MEMORANDUM

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

23

RESOURCE DISTRIBUTION DOCUMENT (RDD)

REPLY TO ATTENTION OF: JJSU 1 OCT ** MEMORANDUM FOR DISBURSING OFFICE SUBJECT: RESOURCE DISTRIBUTION DOCUMENT (RDD)

  • 1. FORWARD HEREWITH IS THE INITIAL FY ** funding document RECEIVED FROM HSC.
  • 2. DIRECT OBLIGATION AUTHORITY (DOA).

FUNDS CENTER/ COST CENTER FUNCTIONAL AREA 1st QTR ANNUAL A2ABN2ABN01 131096QLOG 100,000 400,000 A2ABN2ABN02 131096QLOG 65,000 240,000 A2ABN2ABN03 131096QLOG 30,000 121,000 A2ABN2ABN04 131096QLOG 10,000 5,000 A2ABN2ABN05 131096QLOG 150,000 595,000 A2ABN2ABN06 131096QLOG 25,000 100,000 A2ABN2ABN07 131096QLOG 15,000 95,000 A2ABN2ABN08 131096QLOG 15,000 60,000 A2ABN2ABN09 131096QLOG 90,000 250,000 A2ABN2ABN10 131096QLOG 28,000 120,000 TOTAL: 13********** MISSION $540,500 $2,076,000

  • 3. AUTOMATIC REIMBUSEMENT PROGRAM (ARP).

FUNDS CENTER / COST CENTER FUNCTIONAL AREA 1ST QTR ANNUAL A2ACC2ACC01 121014VPUB 13,000 50,000 A2ACC2ACC02 121014VPUB 12,000 40,000 A2ACC2ACC03 121014VPUB 5,000 30,000

  • 4. TOTAL AUTOMATIC REIMBUSEMENT CEILING:

$30,000 $120,000 /S/ TYRONE FOLSOM

LTC, MSC COMPTROLLER

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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

12/16/2011 Dynamic List Display 1

  • Entry Document

Document 2012 / 100000095 - Posted FM Area ARMY Process Transfer Total Sender 20,000,000.00 USD Total Receiver 20,000,000.00 Value Type Budget Budget Category Payment Version 0 Fiscal Year 2012 Document Type ALT4 Document Date 10/01/2011 Posting Date 10/01/2011 Responsible JOHN SMITH Created by 1246862598 Created on 12/02/2011 Created at 09:53:47

  • |Line |-/+| Fund | Funds Ctr |Cmmt Item| F.Ar |Funded Prg|Type| Amount (USD)| Amount (USD)|LC|DK |Text |Add.Line|
  • |000001 | - | 202010D12| A2ABB | ALLOBJ |ARMY|ARMY |4611| 20,000,000.00 | 20,000,000.00 | USD |0|

|000002 |+ | 202010D12| A2ABM| ALLOBJ |ARMY|ARMY |4611| 20,000,000.00 | 20,000,000.00 | USD |0 | |000003 | - | 202010D12| A2ABB| BUDRES |ARMY|ARMY |4580| 20,000,000.00 | 20,000,000.00 | USD |0 |ADD. LINE |X| |000004 |+ | 202010D12| A2ABM| BUDRES |ARMY|ARMY |4580| 20,000,000.00 | 20,000,000.00 | USD |0 |ADD. LINE |X|

  • Funding Document GFEBS
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You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

25

Check Check On Learning On Learning

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SLIDE 26

You Can’t Afford to go to War Without us! Financial Management School

AS OF: October 2012

Terminal Learning Objective

  • Action: Maintain Commitment and Obligation Records
  • Condition: Given access to DFAS-IN Regulation 37-1,

DoDFMR Volume 3 (Chapters 8 & 15) and DoDFMR Volume 14; standard office supplies and equipment, and awareness of Operational Environment (OE) variables and actors.

  • Standard: Identify stages of expenditure transactions,

identify the flow and receipt of funds, and maintain commitment and obligation records with a minimum of 75% accuracy.

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