MAINTENANCE (RRM) CLARIFICATION MEETING SOUTHERN REGION Date: - - PowerPoint PPT Presentation
ROUTINE ROAD MAINTENANCE (RRM) CLARIFICATION MEETING SOUTHERN REGION Date: September 2020 Venue: SANRAL website https://www.nra.co.za/live/content.php?Item_I D=310 INTRODUCTION WELCOME PROJECT TEAM SANRAL PROJECT MANGER : Nasiphi Dinga
WELCOME PROJECT TEAM SANRAL PROJECT MANGER : Nasiphi Dinga SANRAL REPRESENTATIVES : ……………. SANRAL PROCUREMENT : Vuyokazi Maboya /Andile Ngxoza CONTRACTS ENGINEER : Dyosana Mdleleni SIGNING ATTENDANCE REGISTER FORM A1: CERTIFICATE OF ATTENDANCE FORM A1.1: CERTIFICATE OF INTENTION TO SUBMIT A TENDER
Part T1.2: Tender Data
Clause Number Tender Data 3.4 Employers Agents: Marumo Consulting Engineers(PTY)LTD 26 Reginald Street Olifantsfontein 1665 Cell: 082 570 8623 E-mail: dyosana@marumoeng.co.za
Contract Number Description X.003-037-2019/1 ROUTINE ROAD MAINTENANCE OF NATIONAL ROUTE N9 SECTION 5 KM 0.00 TO SECTION 6 KM 62.97 AND NATIONAL ROUTE R61 SECTION 2 KM 0.00 TO KM 17.25 AND NATIONAL ROUTE R63 SECTION 7 KM 40.20 TO SECTION 8 KM 20.25
VOLUME DESCRIPTION OBTAINABLE FROM Volume 1 Conditions of Contract for Construction for Building and Engineering Works Designed by the Employer (1999), published by the Fédération Internationale des Ingénieurs- Conseils (FIDIC) CESA
Bryanston, 2021. Tel: (011) 463 2022 Fax: (011) 463 7383 Email: general@cesa.co.za Volume 2 Standard Specifications for Routine Road Maintenance, April 2019, issued by SANRAL Available in .pdf by the Employer Volume 3 Volume 4 Project Document Contract Drawings Issued at tender stage in electronic format on a CD / from a web-based link(https://www.nra.co .za/live/content.php?Ite m_ID=310.) Volume 8 Tender Clarification Information Booklet (Send out with minutes
T1 -Tender Procedures T.2 RETURNABLE SCHEDULES C.1 AGREEMENTS AND CONTRACTS DATA C.2 PRICING DATA C.3 SCOPE OF WORK C.4 Site- Info Part D
T1.1 - Tender Notice T.2.1 List of Returnable schedules C.1.1 Form of Offer and Acceptance C.2.1 Pricing Instructions General Requirements Stakeholder Management T.1.2 - Conditions
T.2.2 Tender Schedule C.1.2 Other Contract Forms C.2.2 Pricing Schedules and bills Detailed Assessment Phase T1.3 Tender Data Works Contractor Tendering and Site inspection Monitoring of Works contract and admin
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▪ X.003-037-2019/1 ▪ This project is in Dr Beyers Naude Local Municipality, under Sarah Baartman District Municipality District in Eastern Cape Province. ▪ Emphasis in meeting eligibility Criteria: B-BEE contributor status level (1,2,3,4 QSE Or Generic) Required CIDB Contractor Grading Designation and CIDB Regulation (7CE or higher) ▪ Tender Closing Date and delivery address: Friday, 02 October 2020 @ 11:00 at: SANRAL Southern Region 20 Shoreward Drive, Bay West, Port Elizabeth, 6025
Part T1.1: Information in Tender Notice
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Conditions of Tender
The Conditions of Tender are the Standard Conditions of Tender as contained in SANS 10845-3:2015 Edition 1. SANS 10845-3:2015 Edition 1 is obtainable from: SABS Standards Division 1 Dr Lategan Road Groenkloof
Private Bag X191 Pretoria 0001 Tel: +27 12 428 7911 Fax: +27 12 344 1568 website: www.sabs.co.za.
Clause Number Tender Data 3.5 The tender process may be cancelled if: a) due to changed circumstances, there is no longer a need for the goods or services specified in the invitation; b) funds are no longer available to cover the total envisaged expenditure; c) no acceptable tender is received; or d) there is a material irregularity in the tender process. The period of six months shall be measured from the time of tender close to the time of availability of re-issued tender documents. The period of six months may be reduced if: a) The contracting strategy is changed; b) The Scope of work is changed; c) No acceptable tender is received; or d) No tender was opened and such tender(s) was returned unopened.
Part T1.2: Tender Data
Tender Evaluation: T1.2: Tender Data
Clause Number Eligibility Compliance: CIDB Requirements 4.1.1
Tender Evaluation Part T1.2: Tender Data
Clause Number Eligibility Compliance-CIDB Requirements 4.1.1
Tender Evaluation Part T1.2: Tender Data
Clause Number Eligibility Compliance-CIDB Requirements 4.1.1
Tender Evaluation Part T1.2: Tender Data
Clause Number Eligibility Compliance: Joint Ventures 4.1.1
Joint Ventures are eligible to submit tenders provided that: ▪ every member of the joint venture is registered with the CIDB; ▪ the lead partner has a contractor grading designation of not lower than
construction works under consideration and possesses the required recognition status; and ▪ should have a combined contractor grading designation calculated in accordance with the Construction Industry Development Regulations to be equal to or higher than a contractor grading designation as per Regulation 25(1B) or 25(7A)
Tender Evaluation Part T1.2: Tender Data
Clause Number Compliance with Required Key Personnel Key personnel The minimum requirements with regards to qualification, registration and experience in the civil engineering/road construction field, for the Contractor’s key personnel shall be as indicated in the table below, according to the CIDB contractor grading designation determined for the contract.
Tender Evaluation Part T1.2: Tender Data
Clause Number Eligibility Compliance: Local Content 4.1.1
❑ Only locally produced or locally manufactured steel products and components for construction with a minimum threshold for local content and production; ❑ Only locally produced or locally manufactured electrical and telecommunication cables for construction; ❑ Only locally produced or locally manufactured Telecoms Cables; ❑ Only locally produced or locally manufactured Yellow metal equipment; ❑ Only locally produced or locally manufactured plastic pipes; ❑ Only locally produced or locally manufactured textiles, clothing, leather and foot wear
Tender Evaluation Part T1.2: Tender Data
Clause Number Eligibility Compliance: Registered on CSD 4.1.1 b) National Treasury Central Supplier Database
Clause Number Compliance with BBBEE Eligibility Criteria 4.1.1 c) Criteria for preferential procurement
▪ Tenderers that have a B-BBEE contributor status level of 1, 2, 3 or 4 ▪ The tenderer shall submit a valid B-BBEE certificate in compliance with Tender Data 5.11.8 as proof of eligibility. ▪ A scorecard be in Returnable schedule of C1 Form and shall be a B-BBEE Certificate issued in accordance with: the amended Construction Sector Codes published in Notice 931 of 2017 of Government Gazette No. 41287 on 1 December 2017 by the Department of Trade and Industry. ▪ A certificate must be an original or an original certified copy of the
by the South African National Accreditation System (SANAS)
Clause Number Compliance with BBBEE Eligibility Criteria 4.1.1 c) Criteria for preferential procurement
Where a sworn Affidavit is submitted: ▪ Must be accompanied with an audited financial statement of the year concerned or a certificate issued by the Companies and Intellectual Property Commission in the case of an Exempted Micro Enterprise (EME) with a total annual revenue of less than R3 million if issued in accordance with the amended Construction Sector Codes published in Notice 931 of 2017 of Government Gazette No. 41287 on 1 December 2017 by the Department of Trade and Industry; ▪ be valid at the tender closing date ▪ have a date of issue less than 12 (twelve) months prior to the
Clause Number Compliance with BBBEE Eligibility Criteria in JVs & Sub-contracting 4.1.1 c) Criteria for preferential procurement ▪ In the event of a joint venture (JV), a project-specific ▪ consolidated B-BBEE verification certificate in the name of the JV must be issued by a verification agency accredited by the South African National Accreditation System (SANAS) shall be submitted, as well as the individual B-BBEE verification certificates for each member of the JV on which the JV certificate was calculated ▪ If the tender documents indicate that the tenderer intends subcontracting more than 25% of the value of the contract to any other person not qualifying for at least the status level that the tenderer qualifies for, 0 (zero) points for preference shall be awarded, unless the intended subcontractor is an EME that has the capability to execute the subcontract and the value
needs to be completed indicating any additional subcontracting not forming part of the Contract Participation Goal (CPG).
Clause Number Compliance with BBBEE Eligibility Criteria -Prohibited 4.1.1 c) Criteria for preferential procurement
▪ If a tenderer claims a preference score without submitting an acceptable verification certificate(s) and/or all the information in compliance to Returnable Schedule Form C1, and ▪ In the event of failure to submit a valid verification certificate(s) and/or all the information in compliance to Returnable Schedule Form C1, the sanctions of Tender Data 4.1.1 will be applied
Clause Number Tender Data 4.7 The arrangements for a tenderer’s briefing meeting is: https://www.nra.co.za/live/content.php?Item_ID=310. The onus rests with the tenderer to ensure that the person viewing the tenderer’s briefing on its behalf is appropriately qualified to understand all directives and clarifications given in the presentation / video. The signatures on the duly completed and signed Form A1 shall be considered proof that the tenderer viewed the whole briefing presentation / video and clearly understood all directives and clarifications given in the briefing.
Clause Number Tender Data 4.13.1 Only the following needs to be submitted: a) Volume 3 – ELECTRONIC SUBMISSION The following information has to be submitted on a CD/ Flash disk:
Part T1.2: Tender Data
Clause Number Tender Data 4.13.1 b) Alternative offers will not be considered. In the event of any discrepancy between the contents of the electronically priced schedule and the electronically provided pricing schedule in pdf format, the contents of the provided pdf format shall be taken as the valid
submission, e.g. rates, the signed print-out shall be taken as the valid submission. c) A complete breakdown of all rates in electronic format (Excel) on a CD
Part T1.2: Tender Data
Clause Number Tender Submission 4.13.4 Tenderers are required to submit all certificates as listed in the Schedule of Tender Compliance (Form D1). Submit the CD/Flash disk in an envelope or package Place and seal the CD/Flash disk in an envelope clearly marked “TENDER” and bearing the Employer’s name, the contract number and description, the tenderer’s authorised representative’s name, the tenderer’s postal address and contact telephone numbers. The Employer’s address for delivery of tender offers and identification details to be shown on each tender offer package are: TENDER CLOSING TIME: 11:00 on Friday ,02 October 2020 CONTRACT NO and CONTRACT DESCRIPTION EMPLOYER South African National Roads Agency SOC Ltd Southern Region 20 Shoreward Drive, Bay West, Port Elizabeth, 6025
Part T1.2: Tender Data
Tender Evaluation Part T1.2: Tender Data
Clause Number Eligibility Compliance: Past Performance Certificate and FSP Letter Past Project Performance The tenderer shall submit 3 (Three) CIDB Contractor Performance Reports based on 3 (Three) previous reference projects scoring a total of zero (0) “Adequate” or above on each project in order to qualify for this project. Registered Financial Service Provider Letter Tenderer shall submit a registered Financial Service Provider letter confirming that the Tenderer has the financial means (independent of any contractual advance payment) sufficient to meet the construction cash flow as estimated per month for the subject contract. Failure to satisfy the above eligibility criteria is a breach of the Conditions of Tender and as such, may result in a non-eligible tender.
Clause Number Tender Data 4.16.1 The tender offer validity period is 180 days. 4.16.2 Where a tenderer, at any time after the opening of his tender offer but prior to entering into a contract based on his tender offer: a) withdraws his tender; b) gives notice of his inability to execute the contract in terms of his tender; or c) fails to comply with a request made in terms of 4.17, 4.18 or 5.9, such tenderer shall be barred from tendering on any of the Employer’s tenders for a period to be determined by the Employer, but not less than six (6) months, from a date determined by the Employer. This sanction also applies to tenders under evaluation and not yet awarded. This sanction does not apply to tenders under evaluation where a request for extension of the validity period was not accepted by the tenderer. The Employer may fully or partly exempt a tenderer from the provisions of this condition if he is of the opinion that the circumstances justify the exemption.
Part T1.2: Tender Data
Clause Number Tender Data 4.18 Any additional information requested under this clause must be provided within five (5) working days of date of request. 5.1 The Employer shall respond to clarifications received up to 7 (seven) working days before tender closing time. 5.2 The Employer may issue addenda until five (5) working days before tender closing time. 5.4 The time and location for opening of the tender offers is: Time: 11:00 on Friday, .. September 2020. Venue: South African National Roads Agency SOC Ltd Southern Region 20 Shoreward Drive, Bay West, Port Elizabeth, 6025
Part T1.2: Tender Data
Clause Number Tender Data 5.11.1. The procedure for the evaluation of responsive tenders is Method 3. If two or more tenderers score an equal total number of points, the contract must be awarded to the tenderer that scored the highest points for B-BBEE. If two or more tenderers score equal total points in all respects, the award must be decided by the drawing of lots.
Part T1.2: Tender Data
Clause Number Tender Data
5.19 All requests shall be in writing. Part T1.2: Tender Data
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Part T2: Returnable Schedules
FORM LIST OF RETURNABLE DOCUMENTS STATUS FORM A1: CERTIFICATE OF TENDERER’S BRIEFING FORM A1.1 CERTIFICATE OF INTENTION TO SUBMIT A TENDER FORM A2.1: CERTIFICATE OF AUTHORITY FOR SIGNATORY FORM A2.2: DECLARATION OF TENDERER’S CURRENT STATUS OF ANY DEBT OUTSTANDING TO SANRAL FORM A2.3: CERTIFICATE OF SINGLE TENDER SUBMISSION FORM A2.4: CERTIFICATE OF FRONTING PRACTICES form a2.5: DECLARATION FORM - MANAGEMENT OF DOMESTIC PROMINENT INFLUENTIAL PERSONS, FOREIGN PROMINENT PUBLIC OFFICIALS AND FOREIGN INFLUENTIAL NATIONALS form a2.6: CERTIFICATE OF PERMISSION TO CONDUCT DUE DILIGENCE INVESTIGATION FORM A3.1 (SBD4): COMPULSORY DECLARATION CONTRACT FORM A3.2 (SBD9): CERTIFICATE OF INDEPENDENT TENDER CONTRACT FORM A3.3 (SBD8): DECLARATION OF TENDERER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES CONTRACT FORM A3.4: REGISTRATION ON NATIONAL TREASURY CENTRAL SUPPLIER DATABASE CONTRACT FORM A3.5 (SBD6.2): DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR DESIGNATED SECTORS CONTRACT FORM A3.6: LOCAL CONTENT DECLARATION: SUMMARY SCHEDULE (ANNEXURE C) CONTRACT FORM A4: SCHEDULE OF DEVIATIONS OR QUALIFICATIONS BY TENDERER FORM A5: SCHEDULE OF ADDENDA TO TENDER DOCUMENTS FORM A6 (SBD2): CERTIFICATE OF TAX COMPLIANCE STATUS CONTRACT FORM A7: CERTIFICATE OF INSURANCE COVER CONTRACT FORM A8: TENDERER’S REGISTERED FINANCIAL SERVICE PROVIDER LETTER AND BANK DETAILS FORM A9: DECLARATION OF TENDERER’S LITIGATION HISTORY
Part T2: Returnable Schedules
FORM LIST OF RETURNABLE DOCUMENTS STATUS FORM A10: SCHEDULE OF CURRENT TENDERS FORM A11: CERTIFICATE OF COMPLIANCE WITH COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT,1993 CONTRACT FORM A12: REGISTRATION WITH CIDB CONTRACT FORM A13 (SBD6.1): PREFERENCING SCHEDULE - TENDERER’S B-BBEE VERIFICATION CONTRACT FORM A14: INVITATION TO BID (SBD1) CONTRACT FORM A15: DECLARATION OF TENDERER’S FINANCIAL SUBMISSION CONTRACT FORM B1: SCHEDULE OF WORK EXPERIENCE FORM B2: SCHEDULE OF CONTRACTOR’S EQUIPMENT FORM B3: SCHEDULE OF SPECIALIST SUBCONTRACTORS FORM C1: CONTRACTOR’S ESTABLISHMENT ON SITE AND GENERAL OBLIGATIONS FORM C2: SCHEDULE OF SPECIAL MATERIALS CONTRACT FORM C3: ORGANISATIONAL STRUCTURE CONTRACT FORM C4: KEY PERSONNEL EXPERIENCE - CONTRACTS MANAGER CONTRACT FORM C5: KEY PERSONNEL EXPERIENCE - CONTRACTOR’S REPRESENTATIVE CONTRACT FORM C6: KEY PERSONNEL EXPERIENCE - CONSTRUCTION HEALTH AND SAFETY OFFICER (CHSO) WITHIN COMPANY CONTRACT FORM C7: KEY PERSONNEL EXPERIENCE - TARGETED GROUP DEVELOPMENT COORDINATOR CONTRACT FORM C8: KEY PERSONNEL EXPERIENCE – REGISTERED PERSON WITHIN COMPANY CONTRACT FORM D1: SCHEDULE OF TENDER COMPLIANCE C1.1.1 (SBD7): FORM OF OFFER CONTRACT C1.2.3: CONTRACT DATA – INFORMATION PROVIDED BY THE TENDERER CONTRACT C2.2 (SBD3): PRICING SCHEDULE CONTRACT
Invalid Sworn Affidavits
Non-submission of Sworn affidavits Sworn affidavits with no Financial year indicated Sworn affidavits with a wrong stamp Sworn affidavits based on irrelevant codes Unsigned Sworn affidavits by the commissioner of oath or deponent Previous year Sworn affidavits Expired Sworn affidavits Common Errors
Invalid BBBEE Certificates
Non-submission of a B-BBEE Certificate. Submission of a certificate not signed by the Commissioner Submission of a certificate based on Old Codes. Expired BBEE Certificate Certificate issued by an accountant or an Auditor Certificate with two certification dates by Commissioner Certificate issued by an Agency not accredited by SANAS Status level contradicts with revenue brackets Common Errors
Invalid JVs
Non-submission of a JV B-BBEE Certificate as well as the individual certificates are submitted Non-submission of a JV B-BBEE Certificate but the individual certificates are submitted JV B-BBEE Certificate submitted but the individual certificates are based on irrelevant codes Correct certificate but one o the partners is a Generic and the
Project specific certificate not dated by the Commissioner Common Errors
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Contract duration is 36 months The execution of the Works shall start on 1 April 2021 For Target Areas:
1.
Suppliers of goods and services: South Africa
2.
CIDB 1 to 2 contractors: Through the PLC and market analysis relevant target areas will be identified. Dr Beyers Naude Local Municipal Area.
3.
CIDB 3 and higher contractors: Through the PLC and market analysis relevant target areas will be identified Beyers Naude Local Municipal Area under Sarah Baartman District Municipality in Eastern Cape Province
Contract Participation Goals (CPG)
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Nature of the work The nature of work to be carried out under this contract includes:
ports and scuppers
ROUTE PATROL: 1 TEAM REQUIRED TO COVER X.003-037-2019/1 and ROUTE PATROL:1 TEAM REQUIRED TO COVER ADDITIONAL ROUTE (R.75)
Route Section Start (km) End (km) Length N 9 5 00.00 56.25 56.25 N 9 6 00.00 62.97 62.97 R 63 7 40.20 90.91 50.71 R 63 8 0.00 20.25 20.25 R 61 2 0.00 17.25 17.25 Total Length 207.43
Route Section From Km To Km Lengths Km’s R75 2 (Km 5.60) (Km 92.00) 86.40 R75 3 (Km0.00) (Km 49.42) 49.42 R75 4 (Km 0.00) R63 Intersection (Km 58.89) 58.89 Total 194.71
LITTER NEXT TO OUTLET ON N9 NO FENCE AT R63 SECTION 7 SECTION 6
PRICING INSTRUCTIONS (C2.1)
CONTRA CT SA NRA L X.003-037-2019/1 NON-TOLL PA RT B: OPERA TIONA L ITEM NO DESCRIPTION UNIT QUA NTITY RA TE A MOUNT 1 865 000.00 M020.07 Wellness Program (a) Office facilities for Wellness Champion Month 36
Wellness Champion Prov Sum 1 320 000.00 320 000.00 (c) Venue for ACT process Prov Sum 1 15 000.00 15 000.00 (d) Transport for workers and their immediate families to ACT process Prov Sum 1 300 000.00 300 000.00 (e) Remuneration for workers during ACT process Prov Sum 1 100 000.00 100 000.00 (f) The Contractor's overhead charges and profit in respect of sub-item M020.07(b) to (e) % 735 000
Transport for Wellness Champion (a) Transport for Wellness Champion Prov Sum 1 250 000.00 250 000.00 (b) The Contractor's overhead charges and profit in respect of sub-item M020.08 (a) % 250 000
Provision of Security Services (a) Provision of Grade C Security Guards Person/day 500
Provision of armed Security Guards Person/day 150
Provision of response vehicle hour 2 500
Provision of Security Services (a) Provision of armed security services on National Route Prov Sum 1 300 000.00 300 000.00 (b) The Contractors overhead charges and profit in respect of sub-item M020.10(a) % 300 000
BROUGHT FORWA RD TOTA L CA RRIED TO SUMMA RY M0200 Routine Road Maintenance on National Route N9 Section 5 Km 0.00 to Section 6 Km 62.97, R61 Section 2 Km 0.00 to Km 17.25 and R63 Section 7 Km 40.20 to Section 8 Km 20.25
M020.05 Target Group Participation M020.06 Training, coaching, guidance, mentoring and assistance M030.04 Additional costs for subcontractors M030.05 Tender Process for Targeted Enterprises M030.06 Responsibilities of the Contractor towards Targeted Enterprises M030.07 Construction Works by Targeted Enterprises