Management Plan 08-12 Quarterly Report 3rd Quarter January - March - - PowerPoint PPT Presentation

Management Plan 08-12 Quarterly Report 3rd Quarter January - March 2009

Presentation 12 May 2009

2

Summary

• Comprehensive Budget Review

undertaken in the March Quarter

• Projected Operating Surplus $2.8M
• Projected Closing Working Capital

$4.1M, Increase $905K

• Record Capital Works Program $36.2M

as part of Council’s action in the Global Financial crisis

3

Income

• Variations to Budget in March

result in:

• Operating Income

↓ $2.1M

• Capital Income

↓ $4.8M

4

Income

• Major Variations – Operating
• Ryde Aquatic Leisure Centre ↓ $397K

– Learn to Swim ↓ $223K – Facility Hire ↓ $133K (Economic downturn, weather conditions and market competition)

• Flood Plain Risk Management Grant Income ↓ $200K

– Buffalo & Kitty’s Creek – Parramatta River Catchments (DECC approval not received – included in 2009/2010 Draft Budget)

5

Income

• Major Variations – Operating
• Environment & Planning Income ↓ $734K

– Development Application income ↓ $467K – Certificate Income ↓ $60K – Enforcement Levy ↓ $70K – Principal Certifier ↓ $45K

• Interest on Investments ↓ $910K

– Official interest rates reduced by 4% since Sept 2008

6

Income

• Major Variations – Capital
• Section 94 Income ↓ $5M to

$2.5M

– Reflective of current economic conditions – $474K received to 31 March 2009 – Further review to be undertaken 30 June 2009

7

Expenditure

Variations to Budget in March result in:

• Operating Expenditure ↓ $2.7M
• Capital Expenditure ↓ $10.1M

8

Expenditure

Major Variations – Operating

• Ryde Aquatic Leisure Centre ↓ $243K
• Parks ↓ $305K

– Building Maintenance ↓ $100K – Works Brush Farm Park ($45K) and Field of Mars ($52K) deferred, pending approval of Plans of Management

• Roads Maintenance ↓ $150K

9

Expenditure

Major Variations – Operating

• Flood Plain Risk Management ↓ $300K

– Buffalo & Kitty’s Creek – Parramatta River Catchments (DECC approval not received – included in 2009/2010 Draft Budget)

• Waste Budget ↓ $269K

10

Expenditure

Major Variations – Operating

• Environment ↓ $226K
• Regulation ↓ $117K
• Urban Planning ↓ $ 431K
• Insurance Premiums ↓ $300K

11

Expenditure

Major Variations – Capital

• Parks $1M

– Open Space Property Acquisitions ↓ $700K (Funded by S94 Contributions) – Tree Planting ↓ $123K – Brush Farm & Lambert Parks ($74K) and Field of Mars ($80K) works deferred awaiting approval of Plans of Management – Eastwood Park will require an additional $198K this financial year. The 2009/2010 Draft Budget for this project will be reduced down to $702K.

12

Expenditure

Major Variations – Capital

• RALC $391K

– Community/Function Mezzanine Room ($300K) not proceeding.

• Buildings & Property $340K

– Property Acquisitions Property acquisition 91 Wharf Road $961K (Funded by Investment Property Reserve) – Integrated Traffic Solution $550K. Property acquisition at Blaxland Road $1.45M (Funded by Investment Property Reserve) – Ryde Civic Precinct Design $200K

13

Expenditure

Major Variations – Capital

• Access $428K.

– 4 new bus shelters to be installed at Macquarie Park Railway Stations ($127K) funded by TIDC – Net savings across Access Program $555K (4%)

• Catchments & Assets $805K

– Flood prone property acquisitions $660K (Funded by S94 Contributions)

• Waste & Fleet $195K

– Waste & Recycling Stations to be installed at Eastwood Town Centre

14

Proposed Capital Expenditure Carry Overs Parks

Project Description Carry Over General Carry Over Reserves Total North Ryde Oval Rehabilitation, Playground, Amenities & Pass 430,000 430,000 Kissing Point & Benelong Parks (POT p.63) 700,000 700,000 Buffalo Creek Trail (POT p.59 & 63) 581,000 581,000 Shrimptions Creek Trail (POT p.59 & 63) 300,000 300,000 Total Parks 0 2,011,000 2,011,000

15

Proposed Capital Expenditure Carry Overs RALC

Project Description Carry Over General Carry Over Reserves Total RALC Air Handling Units (Leisure Pool) 497,000 497,000 RALC Hot Water Units 23,636 23,636 RALC Water Treatment Equipment 44,000 44,000 Total RALC 564,636 564,636

16

Proposed Capital Expenditure Carry Overs Access

Project Description Carry Over General Carry Over Reserves Total Railway Parade (May Street - Rowe Street) 83,200 83,200 Railway Road (Constitution Road - Underdale Lane) 95,000 95,000 West Parade & Railway Parade Pedestrian Facilities 45,000 45,000 West Parade/Hillview Road Roundabout 85,000 85,000 Eastwood Town Centre 373,900 373,900 Gladesville Town Centre 420,000 420,000 Macquarie Park - Public Domain 538,000 538,000 Meadowbank Public Domain & Intersection (Railway Parade) 700,000 700,000 Bowden Street Lighting - Multifunction Poles 339,500 339,500 New Gateway Signage (at 8 City Entries) 290,000 290,000 Darvall Road Slippage 200,000 200,000 Total Access 378,200 2,791,400 3,169,600

17

Proposed Capital Expenditure Carry Overs Catchments & Assets

Project Description Carry Over General Carry Over Reserves Total Buffalo Creek - Restoration/Remediation 160,000 40,000 200,000 Santa Rosa Park - Shrimptons Creek Remedition 175,000 175,000 Water Reuse in Meadowbank Park (Meadowbank Park Upgrade) 300,000 300,000 Buffalo Creek (SQID) 320,000 320,000 Looking Glass Bay (SQID) 135,000 135,000 Total Catchments & Assets 160,000 970,000 1,130,000

18

Expenditure

Federal Government Community Infrastructure Funding Program

Council has been informed of the approval of $3.5M grant for a new sporting facility a ELS Park.

19

KEY FINANCIAL INDICATORS

20

Regulatory Income 2008-2009 (as at 31 March 2009)

Budgeted Income $3,801,247 Actual Income $3,045,487

Note: An additional $218,000 has been collected from Macquarie Park Shopping Centre car park enforcement.

21

Debt Service Ratio

Jan - Mar 09

CoR Replacement Value of Assets $2.6 Billion CoR Loans Outstanding $5.4 Million Debt Service Ratio

2.99% 1.40%

0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% % Group 3 Average CoR

22

Rates Outstanding

Jan – Mar 09

Rates Oustanding

4.41% 2.80%

0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% 4.00% 4.50% 5.00% % Group 3 Average CoR

23

Capital Expenditure

Approved Budget March Revised Budget YTD Budget YTD Actuals YTD Variance Access 14,869,821 11,122,449 9,044,087 5,857,081 (3,187,006) Buildings & Property 6,044,450 5,704,700 4,729,700 4,073,751 (655,949) Catchments & Assets 5,706,000 3,633,550 2,743,940 2,542,324 (201,616) Parks 11,204,855 7,996,000 6,018,694 5,467,132 (551,562) Ryde Aquatic Leisure Centre 1,497,586 541,642 254,892 79,901 (174,991) Total Infrastructure Assets 39,322,712 28,998,341 22,791,313 18,020,189 (4,771,124) Waste & Fleet 4,278,000 4,473,000 3,188,935 3,276,720 87,785 Information Management 2,274,800 2,274,800 2,018,299 1,796,155 (222,144) Finance 4,272 4,272 Library Services 406,500 406,500 271,500 260,914 (10,586) Community Relations & Events 5,675 5,675 Environment & Planning 33,000 27,000 17,441 17,441 (0) TOTAL CAPITAL EXPENDITURE 46,315,012 36,179,641 28,287,488 23,381,367 (4,906,121)

24

Sustainability Indicators

% of COR Fleet to be 4 Cylinder or Hybrid Vehicles

61.00% 63.10% 58.70% 33.10% 40.90% 50% 0.1 0.2 0.3 0.4 0.5 0.6 0.7 2005/06 2006/07 2007/08 Target 2008/09 Jul - Sep 08 Oct-Dec 08 Jan - Mar 09

Note: a new target of 70% is being established for 2009/2010

25

Planning Documents

Out for Consultation/Approval this Quarter

• Draft Local Environmental Plan 2008 - City Wide LEP
• Draft Development Control Plan 2008 - City Wide DCP
• Draft Local Environmental Plan 2008 - Gladesville

Town Centre and Victoria Road Corridor

• Draft Development Control Plan 2008 - Gladesville

Town Centre and Victoria Road Corridor

26

Key Statistical Indicators

People

Ryde Aquatic Leisure Centre Jan – Mar 09

06/07 06/07 07/08 07/08

07/08 08/09 08/09 07/08 Swim school enrolments 5%lower than same time last year Attendance numbers approx 3% lower than same time last year

Operating Position $ (YTD), 986,016 Operating Position $ (YTD), 981,763 Program Visits (YTD), 621,819 Program Visits (YTD), 638,235 200,000 400,000 600,000 800,000 1,000,000 1,200,000

Jan - Mar 08 Jan - Mar 09

28

People

Library Jan – Mar 09

Issues

234,564 257,930

50,000 100,000 150,000 200,000 250,000 300,000

Jan - Mar 2008 Jan - Mar 2009 Quarter Number Jan - Mar 2008 Jan - Mar 2009

29

People

Library Jan – Mar 09

Visitors

206,877 170,699 50,000 100,000 150,000 200,000 250,000 Jan-Mar 2008 Jan-Mar 2009

Quarter Number

Jan-Mar 2008 Jan-Mar 2009

Note: Year to date figures for visitors to the library are 663,410 which is 80% towards the target numbers of 830,000 for the year.

Assets

Capital Works Program Jan – Mar 09

74% 42.5% 18% 90% % of works completed by value 100% 92% 63% 100% % of Capital Works Program commenced 3rd Qtr 2nd Qtr 1st Qtr Target 2008/09

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Environment

DA’s Received and Determined Jan – Mar 09

Quarter Number

Note: Includes Development Applications and Section 96 Applications DA's Received and Determined 2008-2009

263 272 203 274 257 242 50 100 150 200 250 300 350 400

Jul-Sept Oct-Dec Jan-Mar

Received Determined

32

Environment

Development Value of Approved DA’s

Note: Includes Development Applications and Section 96 Applications

Development Value of Approved DA's 2008-2009

2007/2008 2007/2008 2007/2008 2008/2009 2008/2009 2008/2009

$0 $100,000,000 $200,000,000 $300,000,000 $400,000,000 $500,000,000 $600,000,000 $700,000,000 $800,000,000 $900,000,000 $1,000,000,000 Jul-Sep Oct-Dec Jan-Mar

Quarter Millions

2007/2008 2008/2009

$483,500,000

33

Environment

Section 94 Development Contributions Jan – Mar 09

Section 94 - Development Contributions Approved and Received 2008-2009

$4,300,000 $144,055 $2,416,931 $140,312 $266,904 $67,191 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 Jul-Sep Oct-Dec Jan-Mar

Quarter

Value Approved Received

34

Environment

Development Application Assessment Time

35 1265 Total 2006/2007 23 1218 Total 2007/2008 25 287 Jan – Mar 08 27 242 Jan – Mar 09 Assessment Time (Median)

• No. of DA's

.

35

Environment

Development Application Assessment Time As per Department of Planning 2007/08 and Jan – Mar 09

.

Note: Department of Planning criteria to establish DA assessment time has changed. * Net assessment times (working days only, less "stop the clock" times). * Includes Development Applications and Section 96 Applications.

23 30 42 40.5 35.7 35 29.5 27.85 5 10 15 20 25 30 35 40 45 50 Total 2007/2008 Jul-Sept Oct-Dec Jan-Mar Days 07/08 Median 07/08 Average/Mean Median Average/Mean

36

Environment

Development Application Assessment Time As per Department of Local Government 2007/2008 and Jan – Mar 2009

.

Note: Department of Local Government reporting framework has changed. * Net assessment times (working days only, less "stop the clock" times). * Includes Development Applications and Section 96 Applications.

Development Application Assessment Time (Calendar Days)

31 49 40 41.3 39 58 56.7 50 5 10 15 20 25 30 35 40 45 50 55 60 Total 2007/2008 Jul-Sept Oct-Dec Jan-Mar

Days

07/08 Median 07/08 Average/Mean Median Average/Mean

37

Environment

Construction Certificate Assessment Time (calendar days) Jan – Mar 09

Note: The total number of Construction Certificates issued by the City of Ryde for the Third Quarter is 21. The percentage of Construction Certificates issued by the City of Ryde for the Third Quarter is 26%. 11 9 9 13 25 17.6 5 10 15 20 25 30 35 40 45 50 Jul-Sep Oct-Dec Jan-Mar Days Median Average/Mean

38

Governance

Regulatory – Health & Building Jan – Mar 09

Inspections of food premises

520 220 223 610 167

100 200 300 400 500 600 700 Target 2008/09 1st Qtr 2nd Qtr 3rd Qtr YTD

Number

Year to Date and Quarter

39

Staff Turnover Comparison

3.77 2.21 2.4 13.12 13.26 2 4 6 8 10 12 14 2006/07 2007/08 Jul-Sep 08 Oct-Dec 08 Jan-Mar 09

Period % Turnover

Governance

Staff Turnover

Jan – Mar 09

40

Governance

Training

CoR 08/09 Training Expenditure

200 400 600 800 1 ,000 July August September October November December January February M arch April M ay June '000

Month

Budget M onthly Actual

$587,885

41

Governance

Workers Compensation Lost Hours Comparison

Workers Compensation - lost hours comparison

2008 - 2009 200 400 600 800 1000 J u l y A u g u s t S e p t e m b e r O c t

• b

e r N

• v

e m b e r D e c e m b e r J a n u a r y F e b r u a r y M a r c h A p r i l M a y J u n e 2006 - 2007 2007 - 2008 2008 - 2009 12 month Average

Governance

Overtime

Overtime in Hours By Group Jan-Mar 09 1,062 778 360 3,419 0.00 500.00 1,000.00 1,500.00 2,000.00 2,500.00 3,000.00 3,500.00 4,000.00 Community Life Corporate Services Environment and Planning Public Works Group Overtime in Hours

43

Governance

Customer Service

100% 83% 3rd Quarter 2nd Quarter 1st Quarter Target 2008/09 MEASURE 100% 100% 100% All applications, certificates and payments processed

• n day of receipt

81% 84% 85% % of telephone calls resolved at first point

• f contact

44

Governance

Committee of the Whole Jan – Mar 09 Total Meetings - 4

1 2 3 4

C l r B u t t e r w

• r

t h C l r C a m p b e l l C l r E t m e k d j i a n C l r L i C l r M a g g i

• C

l r O ' D

• n

n e l l C l r P e r r a m C l r P e t c h C l r P i c k e r i n g C l r S a l v e s t r

• M

a r t i n M a y

• r

, C l r T a g g C l r Y e d e l i a n

Councillors Number of Meetings Absent Apology Attendance

45

Governance

Development Committee Jan – Mar 09 Total Meetings - 2

1 2 The Mayor, Clr Tagg Councillor Butterworth Councillor Maggio Councillor O'Donnell Councillor Pickering Councillor Salvestro- Martin Councillor Yedelian

Councillors

Number of Meetings

Ex-Officio Absent Apology Attendance

Rotation between Committees

• Attended all meetings but not for

whole duration

46

Governance

Public Facilities & Services Committee Jan – Mar 09 Total Meetings - 3

Rotation between Committees

• Attended all meetings but not for

whole duration

1 2 3 The Mayor, Clr Tagg Councillor Campbell Councillor Etmekdjian Councillor Li Councillor Perram Councillors

Number of Meetings

Ex-Officio Absent Apology Attendance

47

Governance

Finance & Audit Committee Jan – Mar 09 Total - 2

1 2 C l r B u t t e r w

• r

t h C l r C a m p b e l l C l r E t m e k d j i a n C l r L i C l r M a g g i

• C

l r O ' D

• n

n e l l C l r P e r r a m C l r P e t c h C l r P i c k e r i n g C l r S a l v e s t r

• M

a r t i n M a y

• r

, C l r T a g g C l r Y e d e l i a n

Councillors Number of Meetings

Absent Apology Attendance

48

Governance

Council Meetings Jan – Mar 09 Total Meetings - 3

1 2 3

C l r B u t t e r w

• r

t h C l r C a m p b e l l C l r E t m e k d j i a n C l r L i C l r M a g g i

• C

l r O ' D

• n

n e l l C l r P e r r a m C l r P e t c h C l r P i c k e r i n g C l r S a l v e s t r

• M

a r t i n M a y

• r

, C l r T a g g C l r Y e d e l i a n Councillors

Number of Meetings

Absent Apology Attendance

49

Governance

Councillor Workshops Jan – Mar 09 Total Workshops - 7

1 2 3 4 5 6 7

C l r B u t t e r w

• r

t h C l r C a m p b e l l C l r E t m e k d j i a n C l r L i C l r M a g g i

• C

l r O ' D

• n

n e l l C l r P e r r a m C l r P e t c h C l r P i c k e r i n g C l r S a l v e s t r

• M

a r t i n M a y

• r

, C l r T a g g C l r Y e d e l i a n

Councillors Number of Workshops

Absent Apology Attendance