Newton Public Schools School Committee Budget Presentation - - PowerPoint PPT Presentation

Newton Public Schools

School Committee Budget Presentation

Instructional Areas March 27th, 2017

System Goals

• Academic Excellence
• Educational Equity
• Social and Emotional Learning
• Improving and Expanding Facilities

Our Challenge

To continue the forward momentum toward achieving key system goals and preserve the programs and supports we have built over the last several years, while closing a budget gap.

Budget Process

• Manage and forecast the FY17 budget deficit and

assess impact on FY18

• Collaborate with principals and central office to

develop a shared framework to guide decisions

• Identify administrative efficiencies and restructuring
• pportunities
• Reduce non-personnel expenses to limit impact on

school operations and instruction

• Abide by School Committee budget guidelines

3 Key Questions

• What can we preserve?
• Given the context, what improvements

can we make?

• What will we be unable to preserve next

year?

Projected Enrollment Increase -- 44 Students

Elementary Schools

• What were we able to preserve?

– Low average class size in K-3 – Opportunities for small group instruction during literacy – Support for math differentiation and intervention – 4th instrumental music and 5th grade chorus – Library classes for all students – Mental health support – Support for social-emotional learning

• What we were able to improve?

– Flexible behavioral support

• What we were not able to preserve?

– Current level of library coverage – 4th grade chorus

Elementary Schools Preserve

• Lower class sizes in K-3

(average class size of 21)

• Literacy support and intervention

(LLI, literacy specialist and coaches)

• Mental health support

(social workers/psychologist)

• Social emotional learning

(Responsive school teams)

Elementary Schools Improve

Flexible Positive Support Specialist; Provide proactive, targeted and wraparound support to meet student needs in the least restrictive manner

Elementary Schools Unable to preserve

• Half-time K-8 assistant principal

(examine supports, evaluate administrative structures)

• Library coverage
• 4th grade chorus

Elementary Summary

Reductions/additions in Teaching & Staffing FTE Teachers to match enrollment shifts

• 5.0

($309,500) Literacy specialists

• 1.2

($102,000) Grade 4 chorus

• 0.5

($30,950) Specialists

• 0.4

($24,760) Library specialists

• 5.5

($340,450) Add reserve teachers 1.0 $61,900 Total

• 11.6

($745,760) Reductions in Elementary Administration FTE Half-time Assistant Principals

• 1.1

($128,041) Total

• 1.1

($128,041) Reductions in Elementary Support Positions FTE Class Size Aides to match enrollment

• 3.0

($84,000) University Interns ($81,500) Total

• 3.0

($165,500) TOTAL

• 15.7

($1,039,301)

Projected Enrollment = +12

Middle Schools

• What were we able to preserve?

– Reasonable team size averages – Middle School model, structure, and teams – Academic support programs and interventions – Music, Art, Technology, Wellness and Drama – Guidance ratios – Mental health support – Support for social-emotional learning

• What were we able to improve?

– Opportunities for teacher leadership in math

• What were we not able to preserve?

– Latin elective – Increase in team size average (1.75 students per team)

Preserving our Current Middle School Model

• Core subjects taught in 4 teacher teams

to groups of ~90 students

– English, Math, Social Studies, Science

• Multi-team offerings to all students

– World Language, Art, Drama, Music, Chorus, Orchestra, Heath and Wellness,

• Tech. Engineering
• English language learner, disability and

general education support throughout the day

Continuing Favorable Team Size

Enrollment and FTE Shifts: FY17 to FY18

School Δ Students Δ FTE

• Avg. Team Size

Bigelow +11 0.0 89.3 (+1.8) FA Day +63 +2.0 89.4 (+1.7) Brown

• 30
• 2.0

90.1 (+1.7) Oak Hill

• 32
• 2.2

89.9 (+1.8) Total +10

• 2.2

89.7 (+1.7)

Middle School Areas Unable to Preserve

• Library teacher decrease from 4.0 to 2.0 FTE

– Access to and supervision of libraries preserved with addition of 2.0 library aides

• Latin elective in 7th & 8th grade eliminated

(-1.2 FTE)

– World language preserved for grades 6-8

• Math coaching decreases from 2.0 to 1.0 FTE

– Addition of 4 stipended school-based teacher leaders for math

Middle School Summary

Reductions/Additions in Teaching & Staffing FTE Team teachers

• 2.0

($123,800) Latin teachers

• 1.2

($72,486) Math coaches

• 1.0

($90,000) Add math teacher leader stipends $12,000 Library specialists

• 2.0

($123,800) Add Library Aides 2.0 $58,000 Multi-team teachers

• 0.2

($12,380) TOTAL

• 4.4

($352,466)

High Schools (North +18, South +56)

• What were we able to preserve?

– Student choice in course selection – Breadth of core and elective offerings – Elective courses in Art, Media Arts, Theatre, Music – Career, Vocational and Technical Education – Mental health supports – Interdisciplinary learning communities – Library access

• What were we not able to preserve?

– Current class size

• Increased number of courses > 25

– Library staffing levels

Preserving the Breadth of High School Programming

• Courses organized in 3 curriculum levels:

College Prep, Advanced College Prep and Honors/AP

• Broad core and elective course offerings

from NNHS and NSHS Course Catalogues

• Career, arts & elective program funding
• Student support staffing & supplemental

programming

• Peer tutoring, in school and afterschool

academic support & legacy scholars.

• Complete rollout of DaVinci program

Managing Shifting Enrollment

Enrollment and FTE Shifts: FY17 to FY18

School FY17 Projection FY17 Enrollment FY18 Projection Δ FTE

Newton North 2154 2145 2163 (+9)

• 2.1

Newton South 1801 1851 1907 (+106)

• 0.6

Total 3955 3996 4070 (+115)

• 2.7

High School Areas Unable to Preserve

• Course offerings are driven by student

registration requests

• Decision-making after the registration

process

• Possible changes

– Increased Honors or ACP class sizes – Capped enrollment in smaller courses – Reduction in less-requested electives

• Library teacher decrease from 5.1 to 4.0

FTE (-0.6 North, -0.5 South)

High School Summary

Reductions in High School Teaching Positions FTE North Classroom teachers – North

• 2.1

($129,900) Library specialists

• 0.6

($37,450) South Classroom teachers - South

• 0.6

($37,140) Library specialists

• 0.5

($30,640) Total

• 3.8

(-235,220)

Teaching & Learning

• What were we able to preserve?

– Professional development for curriculum and instruction – Support for SEL – Coaching literacy, math and instructional technology – Curriculum alignment and coherence – Data informed instruction and intervention

• What were we not able to preserve?

– The level of instructional leadership in all curriculum areas – Teaching and learning support staff

Teaching and Learning: Preserve

• Professional Learning
• Coaching and support in math, ELA, instructional

technology

• Curriculum alignment and coherence
• Data informed instruction and intervention
• Social and Emotional Learning
• Partnership with METCO to provide professional

development on race and achievement

T&L Preserve: Social and Emotional Learning

Training staff and community:

• Responsive Classroom:

○ 850+ Unit A members including 138 middle school educators ○ 51 administrators ○ 260+ afterschool staff, preschool staff, math volunteers, Title 1 staff

• —Responsive Home: 1000+ other adults via parent workshops
• Youth Mental Health First Aid: 257 adults

—Building Responsive Schools:

• School Leadership Teams, school-wide behavior expectations, routines,

procedures

• Site-based professional development and capacity-building

School Climate Transformation Grant

T&L - Improve

• Elementary Mathematics: New program

implementation in 2 or 3 grades

• —Science: continue progressive implementation of

NGSS with new units in grades 3 and 8

• In partnership with METCO,
• Extend race and achievement professional development to

additional schools

• Train 50 teachers and administrators in cultural competence and

racial identity development Summer 2017

• Review curriculum materials and instructional strategies

○ promote cultural competence among students and educators ○ identify implicit and explicit bias ○ embed Responsive Classroom and English Language Development skills and strategies

T&L Unable to Preserve:

Library Teachers

Elementary Schools: Library teacher on site Larger schools: 3 days In between schools: 2.5 days Smaller schools: 2 days Middle Schools: 2 schools share 1 Library Teacher and 1 Library Aide High Schools: Each school has 2 Library Teachers

Level FY17 FY18 Change Elementary 13.9 8.4

• 5.5

Middle School 4.0 2.0

• 2.0

Library Aides 2.0 +2.0 High School 5.1 4.0

• 1.1

Coordinator 1.0 .05

• 0.5

ALL 24.0 16.9

• 7.1

T&L Unable to Preserve:

Some Coordinators and Support Staff

POSITION FTE 2016-17 FTE 2017-18 Change

• Middle School ELA Coordinator

1.0 0.5

• 0.5
• Volunteer Coordinator

0.8 0.6

• 0.2
• Mentoring and Induction Specialist

0.4

• 0.4
• Creative Arts

0.5 0.5

• Science Aide

0.9 0.6

• 0.3
• Administrative Assistant

3.0 2.0

• 1.0
• International Education

0.6 0.8 + 0.2

• All Others

11.5 11.5

ALL 18.7 16.5

• 2.2

Library Coordinator ELL Assistant Director 1.0 0.6 0.5

• 0.5
• 0.6

Teaching & Learning Summary

Reductions/Additions in Professional Staff FTE

Curriculum Coordinators

• 1.0

($108,000) Mentor Teacher Specialist

• 0.4

($47,177) Volunteer Coordinator

• 0.2

($10,736) Increase Global Programs Manager +0.2 $12,267 Total

• 1.1

($153,646) Reductions in Learning Support Staff FTE Clerical Support

• 1.0

($52,607) Science Aide

• 0.3

($17,978) Total

• 1.3

($70,585)

Total

• 2.2

($224,231)

English Language Learning

• Preserve instruction and

support for English Language Learners (ELL)

• Adjust administrative

responsibilities in ELL Department

• Include pre-school

students

Distribution of Home Languages

• f ELLs October 1, 2016

ELL: Preserve

• Instructional programs and supplemental

services for ≅ 850 students

• Compliance and reporting
• Assessment and registration of all entering

students identified as speaking a language in addition to English

• Interpreters and translators
• Professional Development for all teachers on

Sheltered English Immersion (SEI) strategies

ELL: Improve and Adjust

• Full time Assistant Director

ELL: Unable to Preserve

• Assessment and identification of Preschool

students required under new regulations

• Replace 2 aide positions with one teacher

English Language Learning

Reductions/Additions in English Language Learning FTE Increase ELL teachers 1.0 $61,900 Reduce ELL learning aides

• 2.0

($58,000) Reduce ELL assistant director

• 0.6

($63,857) Total

• 1.6

($59,957)

Information Technology

• Preserve current level of instructional

and administrative support

• Preserve current level of

infrastructure

• Support critical technology and

equipment needs

IT: Preserve - Staffing

• Instructional Technology Specialists -

School based 10.8

• Technology Support Specialists - School

based 8.1

• Administrative Technology - Data and

Network teams based at Ed Center 8.5

• Department Administrative Structure

○ Director ○ 2 Assistant Coordinators ○ Administrative Assistants ○ Technology Aide 1.0 0.8 1.5 0.5

Total FTE 31.2

IT: Preserve -

Equipment for Staff and Students

• Instructional Software and Library

Resources $ 90,000

• Instructional Equipment

○ replace 400+ teacher laptops at high schools ○ replace and add devices, printers, document cameras, LCD projectors K-12

685,000

• Repair and Maintenance

○ maintain classroom technology through in house repairs and maintenance contracts ○ maintain access to internet through service contracts

451,000

• Student Information System

130,000

• Office Supplies, etc

12,000 TOTAL $1,268,000

IT: Preserve - Infrastructure

• Internet Access

$ 25,000

• Administrative Hardware

○ maintain network infrastructure 54,000

• Stipends, Training and associated

costs 56,000

• Office Supplies, etc

23,000 TOTAL $ 158,000

IT: Improve - Infrastructure

• Update Equipment - Data Center

storage systems, virtual server capacity

$ 75,000

• Update Internet access capacity

additional servers, replace aging servers

100,000

• Update Network

○ Disaster Recovery Plan, redundancy ○ Communications, POS, other data bases ○ Learning Management Resources

100,000

• New Student Information System

150,000 TOTAL $ 425,000

Information Technology

Information Technology Equipment

Add funding for new Student Information System (SIS) $150,000 Add information technology equipment replacement $275,000 Total $425,000

Student Services

• What were we able to preserve?

– Robust and comprehensive programming to meet a wide range

• f student needs

– Co-taught model – Social-emotional supports and services – Guidance and counselor ratios

• What we were able to improve?

– Support for the Newton Early Childhood Program (NECP) – Specialized programming for students on the autism spectrum – Flexible behavioral support

• What were we not able to preserve?
• Middle School assistant department head
• Current level of coordinator support

Student Data

State Rate: 17.2% DART Rate: 15.5%

Student Data

NPS Demographic Data: Special Education

Student Data

• Number of students on IEP’s including preschool 2,553
• 121 students placed out of district or 1.0% of total NPS

student population-

• Decrease of five students from January 2016- 126
• Increase in move-in students with pre-existing, high cost

placements

Source: Student Services School Committee Report January 2017

Strategic Decision-Making

Disproportionate Referral and Identification of Students of Color in Special Education Higher Percentages of Students Referred and Identified for Special Education than State and DART districts Additive and Restrictive Assignment of Aides Over-Reliance and Over-Utilization of Special Education to Address Behavioral Needs Silos in Supports and Service Design and Delivery, Authority and Accountability

Strategic Goals

Enhance Continuum of Services and Supports that are Inclusive, Innovative, Integrated and Focused on Equity and Excellence Ensure Proactive, Responsive Coherent Models of Inclusive Service Delivery Focus on Best Practice and Best Outcomes for Students whilst Maximizing Efficiency and Effectiveness Alignment of Best Practice Vertically and Horizontally An Organizational Structure with Streamlined and Aligned Administrative Management and Oversight that increases Appropriate Authority and Accountability

Preserve

Improve

• Administrative restructuring and changes to streamline,

align and provide cohesive service delivery with increased accountability and aligned authority, efficiency and outcomes

• Addition of flexible positive support specialists to

provide proactive, targeted and wraparound support to meet all student needs in the least restrictive manner

• Addition of a special education teacher, and additional

related services (BCBA, speech) to support program enhancements and increased enrollment and needs at the elementary ABA program @ Zervas

Improve

• Enhanced Programming at NECP

Addition of a team specialist and clerical support (increase from 10 to 12 months) to address staffing, resource and management needs at NECP

• Expansion of hours of two NECP classrooms until 2:00

pm to meet parent demand for care, increase tuition revenue, improve integrated balance, and reduce vacancies in morning slots

Unable to Preserve

• Middle School Assistant Department Head
• Current Level of Coordinator Support

Student Services Increases

• Out of district tuition total increase of

$890,524 or 11%

• Special education transportation total

increase of $468,072 or 12%

• Reserve for special education of $470,000

Student Services Summary

Student Services Summary