Niina Ormshaw International Coordinator Faculty of Information - - PowerPoint PPT Presentation

Niina Ormshaw International Coordinator Faculty of Information Technology

5. Examinations 6. Assessment and Grades 7. Contact with the Staff 8. Questions 1. Planning your Studies 2. Registering for Courses 3. Modes of Study 4. Written Assignments

 One academic year = 1600 hrs of work = 60 ECTS  1 ECTS = 1 JYU opintopiste (op) = 27 hrs of work  What work is included in a credit?

– Lectures/ Seminars/ Demos/ i.e. contact teaching – Group/ pair work – Exams, essays or any other assignments and the time to prepare – Any other independent work

Autumn semester 2020

 I period: 31 August - 25 October  II period: 26 October - 18 December

• Orientation programme: 25-28 August

Spring semester 2021

 III period: 1 January - 14 March  IV period: 15 March - 23 May  V period: 24 May - 30 June (Summer Semester; some teaching may be

• available. Faculties do not necessarily
• rganise courses in the fifth period.
• Orientation programme: 5 & 7-8 January
• Recommended arrival date: 4 January
• Easter Break: 29 March - 6 April

• 30 ECTS per semester
• Personal Study Plan
• Sisu?
• Choosing your optional modules and courses
• https://www.jyu.fi/en/study

 A study data system containing ALL course information  SISU is a new system and still under constant development; please be patient!  SISU is both in Finnish and in English; choose your language  Course descriptions  Personal Study Plan (eHOPS)  Registration for courses and exams  Transcript of Records and Certificate of Registration (Jybar)  Keep your email address and other contact information updated in SISU!  Problems with SISU  contact the SISU support (sisu-info@jyu.fi)

 A plan of studies, their timing and order of completion throughout the entire degree.  A tool for you: keep track of which studies are “to do” and which studies have already been completed.  The overall structure of the degree, i.e. the outline of the Study Plan is already in Sisu, however:

• A lot of optionality in the main structure! A lot of freedom…
• When choosing the elective or optional studies, consider your individual background/ interests/ career aims etc.

 Course registration (create, plan, schedule, enroll)  Instructions: https://www.jyu.fi/digipalvelut/en/guides/sisu-guide/for-students/forstudents

The first 3 digits of the code usually express the host subject (in Finnish), the 4th digit expresses the level of studies.

For example:  TIE = tietotekniikka (=Information Technology)  PSY = Psykologia (=Psychology)  XEN = X for Movi, English language  xxxPxxx = Perus = BA/BSc basic (1st year)  xxxAxxx = Aine = BA/ BSc intermediate (2nd-3rd year)  xxxSxxx = Syventävä = Master's level (Advanced)  xxxJxxx = Jatko = Doctoral level

 …A lot of optionality in the main structure…  Mainly from your own Department and/or Faculty, possibly courses from other Faculties  Courses at the Centre for Multilingual Academic Communication (Movi)  All courses can be found in the Sisu system; all titles are in English but always check the course info and the Completion Methods: is it actually available for you and is it taught in English! Check:

– Languages of learning – Subject specific restrictions (e.g. JSBE) – Level – course code! – Prerequisites – Some courses may have contact teaching in Finnish but int’l student are allowed to complete the course by independent study in English

 Courses available in English in one list at: https://www.jyu.fi/en/apply/student-exchange/courses-for- exchange-students.  COURSES BY MAINLY DISTANCE LEARNING IN THE AUTUMN 2020 DUE TO COVID-19

• Registration period is stated in the Completion

Methods tab of the Course Description in Sisu  A course may have separate registration for lectures/ exams/ demos!  If a course is full, you may attend the first lecture to see if there is availability, esp. language courses  Please cancel your registration if you change your plans!

 When your University user license is fully functional.  Course registration

1. Plan: STRUCTURE OF STUDIES 2. Schedule: Add to STUDY CALENDAR 3. Enrol: ENROLL (just adding to study calendar does not enroll you to the course)

 You must first include the course in your Study Plan and then you make a separate enrolment for those courses which you will be completing during that period/ semester. N.B. Study Plan is for the entire degree and the course enrolments are done as and when the time is to take them.  Courses have enrolment deadlines which are announced in SISU in the course description  participation in a course is confirmed after the end of the registration period

 Vary from Faculty to Faculty, programme to programme and course to course  Seminars, demos, practical work, group work, presentations, independent study, online courses, lectures, book exams (no oral exams!), essays and reports, learning diaries  https://www.jyu.fi/en/study/pursuing-studies

 Possibly overlapping schedules; no ready-made timetables for students  Do not miss the first lecture; all the important information is given there! If not possible, please ask!  Academic quarter of an hour…14:00 or 14?  Attendance requirements vary; check with the lecturer!  Class sizes vary (10-400)!  Teaching methods vary!  COVID-19 restrictions: distance learning, possibly small group meetings

 Great cultural differences on structure, style and referencing: be aware of your own background and differences in academic culture and writing conventions!

• Submission vary (paper/ e-mail/ Moodle…)
• Check deadlines

Fraud means:  cheating (e.g. talking!) on an exam;  copying an assignment;  giving a fellow student your work to present it as their own;  taking an exam for someone else;  falsifying measurements or other findings. Plagiarism means:  copying someone else’s work either directly or in a modified form (incl. summarizing or translations) without properly naming the source!  It must be clear for the reader at all times which part of the text is borrowed, what is the cited publication/ material, and to which section of the publication or material the citation refers to (e.g. page numbers).  REFERENCES!

 Ethical guidelines for studying and the processing of academic fraud: https://www.jyu.fi/en/study/administrative-rules-and-regulations/processing-of- academic-fraud  Ensure you know how to avoid fraud!  Plagiarism detection software is in use

• Lecture exams
• Book exams
• General exams
• E-exams

 Retakes are available  After 2 no-shows/failed exams, the student must consult the teacher about the possibility to take the exam.  Only a certain number of books are available; please plan ahead…

 In many courses (not all) at the end of a course/ period. A part of the course.  Dates for exam and re-exams stated in Sisu.  Separate registration for Tentti (= exam) in Sisu.  If you cannot attend: discuss with the teacher beforehand!

 Book exam can be:

a) a part of a course with contact teaching or b) the only mode of studying of an independent study course, i.e. no lectures!

 On general examination days: (COVID-19 exceptions!)

– organized once per month – Faculty specific dates – duration: 4 hrs

 For each general exam date there is a list of exams you can take that date  Registration in Sisu  Deadline usually 7-10 days before the exam day; late registrations are not accepted!  Cancel your registration if you decide not to take the exam! If you do not show up, you have lost one chance to take the exam.

 Roll call & personal envelopes before the exam outside the exam room (COVID-19 exceptions!);  You are not allowed to leave the exam within the first 30 minutes;  If nobody has not yet left the examination room, late arrival is permitted.  Leave your bag next to the wall of the exam room, take only the pen(cil)s and erasers with you.  No mobile phones, handouts or dictionaries (unless otherwise mentioned)!  It is not allowed to open the envelope until permission is given.  No talking – at all – in the exam room!  Remember to take your ID/ student card to the exam (your identity will be checked when you return the exam).  No cheating!

 E-exam Guide  Some (not all) exams can be taken as eExams

– Agora EXAM room (open Mon-Fri from 8am-8pm) – X150 (Mon-Fri 8am-4pm)

 Registration in the eExam system

 COVID-19: only half of the workstations are in use (X150 max 10 and in Agora max 6 students). Enhanced cleaning and hand sanitizer & disinfectant wipes available.

– Reservations are available for all exams with a valid exam period. – Don't come to your exam if you are ill. Cancel or reschedule your booking. – Take care of hand hygiene and coughing etiquette. – Safety distance!

 Work is assessed within two weeks of submission, results in Sisu

• 1-5 scale
• Re-assessment (no effect on the final grade)
• Transcript of Records

 Some courses may be graded Pass/ Fail

If you fail your exam/ course, please talk to the teacher to agree a reassessment BEFORE you leave the country in the spring, for example.

 “Normal distribution” is NOT used, i.e. all students can get a 5, if they do well  No University level assessment criteria  Grades and credits do not have any connection, i.e. all students will receive the same number of credits (for the same amount of work), but can receive a different grade  Students are not usually compared with each other on the basis of their grades

 Results are published within two weeks of completing an assignment or exam.  Results will appear in SISU study plan & in the Completed Credits section (My Profile  Completed credits)

 Includes all courses you have successfully completed at JYU  Includes ECTS credit values and grades  Does not include courses you have failed/ cancelled  You can get digitally signed, official documents immediately by downloading them from Jybar.

• Jybar can also be accessed from Sisu by clicking

the University's logo placed on the top left-hand corner of the page.

• You can find Jybar from the top right-hand corner
• f the University website.

 Further information about the Certificate of Registration and the Transcript of Records.

 JYU Main page: https://www.jyu.fi/en / Contacts

• Informal, non-hierarchical student-teacher relationship
• Rights and responsibilities
• Please be patient; please do not expect an immediate response.

 Freedom and right to think and learn and make choices in your studies…and teaching!  Flexibility in the system  Ability to plan & organize: be in charge!  No strict control over students

… but this does not mean that there are no rules!

 Expectation of mature and independent behaviour  Remember to ask if something seems unclear  With freedom comes responsibility…

 Studies are regulated by national legislation and decisions made by the University:https://www.jyu.fi/en/study/administrative-rules-and-regulations

• Casual but respectful relationship with professors and other staff: students call their teachers by their

(first) names, not by their titles.

– The informal ”you = sinä”, is generally used instead of the formal address, “You = te”.

• Even many professors dress very casually.

 Feedback collected at the end of each course.  You can ask for feedback about your performance directly from teacher.  Staff often have weekly appointment hours or appointment agreed by e-mail only. (COVID-19 exceptions!).  Differences in preference for the use of e-mail – please check.  Be precise in your e-mails: state the topic clearly in the subject field, mention the code/ name of the course or other important details on the matter, use your first and last name as written in Sisu.  Please allow enough time for the staff to answer your e-mails, do not expect an immediate answer

 JYU/ Faculty/ Department www-pages and Study Guides!  Your programme staff, esp. Study Advisor (you will meet them on Thursday!)  Faculty/ Dept. Administration: Educational Planners, Study Secretaries – Exam arrangements etc.  International Coordinator  Course teachers – Any course specific queries (assignments, grades, attendance, etc.)  International Office – General matters, e.g. Friendship Family programme etc.  Your peers in your community – Tutors, Student Union (Subcommittee for International Affairs), Subject Associations, IDESCO- International Degree Student Community of Jyväskylä…

 There may be bumps on the road: please remember that you’re not alone!  The Goodies, i.e. wellbeing advisers, are there for you when you need someone to talk to. – Trained members of staff to guide students to the right place for help. – Come with any issue or problem, “big or small” – Always confidential. – Here to find solutions to your situation together. – More about the Student Life concept, the Student Compass and Goodies at: https://www.jyu.fi/studentlife/en/wellbeing.

 Current News and everything else from New student handbook to Graduation and departure:

https://www.jyu.fi/en/study

 JYUSletter!  Mailing list for international students – Sign up at: http://lists.jyu.fi/mailman/listinfo/fs-news  Faculty/ Departmental mailing lists for students – Automatic, not routinely translated – Possibly specific lists for int’l students  Facebook – IMDPs – IDESCO – ESN Jyväskylä

• Ask!
• Get involved!
• Explore!
• Enjoy!