Overview of Presentation What Is The Alumni Association Insurance - - PDF document

6/21/2018 1

June 15, 2018

Overview of Presentation

• What Is The Alumni Association
• Insurance Overview
• Guidelines For Specific Activities

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What Is Alumni Association

• Corporate Status
• Not UK
• People Think UK

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Corporate Status

• 501 (c) (3) corporation
• Tax Exempt
• Local Clubs Generally Not Incorporated

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Not UK

• Not Affiliated Corporation
• Not Represented By UK Legal
• Not Subject To

– Open Meetings – Open Records – Procurement Code

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People Think UK

• Lay Public Assumes Alumni Association Is

UK

• Some Confusion About Who Is Responsible
• Your Actions Will Be Attributed To UK

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6/21/2018 2 Represent UK Well

• Always Portray Your Club In A Positive

Manner

– Venues Will Want You Back – Students Will Want To Come Here – Parents Will Feel Good About The University – University Will Benefit From Your Positive Actions

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Insurance Overview

• General Umbrella
• Directors and Officers

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General Umbrella

• Covers All Activities To Some Extent
• Specific Coverage

– Volunteers – Employees – Owners Of Equipment You Rent – Owners Of Premises You Rent

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Directors & Officers

• Executives Of The Association
• Employees Of The Organization
• D & O Coverage Does Not Apply To Local

Officers

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Guidelines For Activities

• Where To Have Events
• Alcohol
• Road Trips
• Boating/Fishing
• Snow Skiing

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Alcohol Generally

• Avoid Alcohol
• If You Are Going To Have Alcohol Use The

Facility Staff Or The Professional Caterers

• Do Not Use Amateur Bar Tenders—This Is

Not A Party In Your Home

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6/21/2018 3 Do Not Worry

• The General Umbrella Policy Is Going To

Provide Protection In The Overwhelming Majority Of Circumstances

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Alcohol—No Insurance

• Causing Intoxication
• Serving Minors
• Violation Of Other Local Laws
• Failure To Provide Transportation

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Road Trips

• If Possible, Rent Buses Or Vans
• Insurance Coverage Generally Would Apply

To Volunteers Who Drive Their Own Cars

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Boating/Fishing

• The Insurance Policy Does Not Cover Damage

To Water Craft

• If You Do Boating, Avoid Alcohol

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There Are No Silly Questions

• When In Doubt Ask
• Far Easier To Take The Necessary Steps

BEFORE An Event Than To Clean Up The Mess AFTER The Event

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Bottom Line

• You Are Not UK
• You Represent UK
• Insurance Coverage Is Extensive
• Be Thoughtful
• Ask Questions BEFORE Action

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6/21/2018 4 Questions

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