Parishioner Meetings November 5, 2018 Opening Prayer Almighty God, - - PowerPoint PPT Presentation

Most Holy Name of Jesus Parishioner Meetings

November 5, 2018

Opening Prayer

Almighty God, each autumn we are reminded that life continually changes. As the natural world moves toward hibernation, You are ever with us, teaching, guiding, correcting and leading. As the Parish of the Most Holy Name of Jesus moves into the future, We ask that you open our hearts and minds to Your Ways and Your Will.

Give us a willing spirit of collaboration for the good of

• ur fellow parishioners.

Make us always cognizant that this is Your Church and our task is to cooperate with You. We pray this in the name of Your Son and our Savior, Jesus the Christ. Amen.

Agenda

• Welcome and opening prayer
• Ministry Updates
• Faith Formation
• Youth and Young Adult Ministry
• Holy Family School
• Evangelization
• Demographics and Mass Attendance
• Finance/Buildings and Properties
• Questions, ideas, comments, response forms
• Closing Prayer

Faith Formation K – 7

as of November 4, 2018

Youth and Young Adult Ministry

Student Enrollment

• Core Program - slightly smaller than last year
• Sunday (traditional)

98

• Monday Family Ed

28 children plus adults = 65ish

• Wednesday Family Ed

15 children plus adults = 30ish

• Additional Offerings
• RCIC Process

8 children/teens (grades 2-11) plus parents

• RCIT Process

1 teen from last year, will be received into the church within the next month or so

• First Reconciliation

39 children (FF and HFS)

• Special Needs

1 child

• First Holy Communion in the spring

New and Updated

• Family Ed (Monday and Wednesday)
• Theme this year: Prayer and Scripture
• Greater emphasis on the experience of prayer (new style each month)

and a monthly prayer calendar

• Each child received their own Bible and learned to use it
• Weekly challenges (home activities to bring in the next month)
• Added church tours for Sunday program (all grades)
• Grade Level Masses
• Grade 7 down to grade 3
• More interaction with HFS (S. Sue speak to each class) and NDHS (7th grade)

• New parish website contains registration forms, calendars and

program descriptions

• Continued weekly communication with families (via email)
• More collaboration with other parish ministries (cards for the

homebound, food pantry collections, planted community garden)

• Special Events
• Breakfast with Santa (pre-K and up)
• Family Movie night during the summer
• Minute Olympics (grade 3 and up) this January / February

25 Year 1 Candidates (8th grade and up)

• 18 public/home school students
• 7 Notre Dame students

25 Year 2 Candidates (9th grade and up)

• All returned from Year 1
• 10 public/home school students
• 15 Notre Dame students

Confirmation 2019 – Date TBA by the Diocese Preparation for the sacrament includes Catechesis and Service (FIAT)

Youth Group

• Number of participants has been low and inconsistent.
• Shifting our format from a traditional social model to discipleship model with FIATs.
• Steubenville Youth Conference had attendees from Elmira last summer, and we are offering the

same for 2019 in conjunction with All Saints Parish in Corning.

• Planning for a Youth Mass with Confirmation candidates and other interested youth.

Young Adult

Please encourage young adults you know who would like to be more connected to their parish to contact Elena Cambio, Dir. Youth & Young Adult Formation

Confirmation Program 2018-2019

FIAT (Faith In Action for Transformation) Service Days

Three of our Walk for Life crew Clean up and set up of St. Charles Hall for our meetings today Delivering Christmas baskets in 2017 (Confirmation candidates adopt a family in need each year)

Holy Family Elementary School

421 Fulton Street Elmira, NY 14904 (607) 732-3588

• Mrs. Jean Yorio, Principal
• Mr. Donald Eckerson, Assistant Principal

CURRENT ENROLLMENT: 161 PreK – 6th grade PreK-3/4 14 students

• Mrs. Hallinan/Mrs. Weigand

Kdg. 14 students

• Mrs. Oakley

1st 17 students

• Mrs. Wirth

2nd 25 students

• Mr. Chapman

3rd 24 students

• Mrs. Koehler

4th 19 students

• Ms. Wilson

5th 17 students

• Ms. Carleton

6th 31 students

• Mrs. Smith/Mr. Eckerson

Core Instruction

• ELA (English Language Arts)
• Science
• Math
• Social Studies
• Health
• Religion

Expanded Curriculum in…

 Art  Music  Physical Education  Technology

At Holy ly Family Ele lementary ry School. . . . .

• We serve students in grades PreK through 6th grade.
• All students receive instruction in our expanded

curriculum areas.

• Academic Instructional Services (A.I.S.) are provided to

students daily.

• After-School Care available until 6:00pm (additional

cost)

Technology Upgrades

• Technology Lab reconfigured to increase efficiency for

instruction

• 15 additional Chromebooks
• 3 additional iPads
• 10 desktop computers
• 10 WE DO 2.0 Lego Robotics/Coding sets
• 5 (interactive) SmartBoards
• 3-D Printer (grant $ funded)

Registration 2019-2020

begins January 2019 Schedule a tour today!

Evangelization

“Go, therefore, and make disciples of all nations, baptizing them in the name of the Father, and of the Son, and of the Holy Spirit…” (Matthew 28:19)

Please read through the Handout for Information about other Parish Ministries and Opportunities to Serve

Parish Name Church Capacity Day Time 2010 2011 2012 2013 2014 2015 2016 2017 2018 Change vs. Last Year

• St. Mary
• St. Mary's Southside

567 Saturday 4:00 PM 255 245 212 214 210

• St. Mary
• St. Mary's Southside

567 Sunday 8:00 AM 177 186 158 195 168

• St. Mary
• St. Mary's Southside

567 Sunday 10:30 AM 251 252 192 195 203 Blessed Sacrament

• St. Peter and Paul

447 Saturday 4:00 PM 370 353 358 326 269 Blessed Sacrament

• St. Peter and Paul

447 Sunday 8:00 AM 181 181 187 163 193 Blessed Sacrament

• St. Patrick

547 Sunday 10:30 AM 345 357 348 328 293 Blessed Sacrament

• St. Patrick

547 Sunday 5:00 PM 265 305 292 279 247 Christ the Redeemer Our Lady of Lourdes 450 Saturday 4:30 PM 192 167 176 150 140 Christ the Redeemer

• St. Charles Borromeo

550 Sunday 7:30 AM 136 140 139 132 126 Christ the Redeemer

• St. Casimir

417 Sunday 10:30 AM 232 204 150 190 170

• St. Mary's Southside

567 Saturday 4:00 PM 373 325

• 12.9%
• St. Peter and Paul

447 Saturday 5:30 PM 219 316 44.3%

• St. Casimir

417 Sunday 7:30 AM 236 197

• 16.7%

Our Lady of Lourdes 450 Sunday 9:00 AM 200 221 11.0%

• St. Patrick

547 Sunday 10:00 AM 336 438 30.5%

• St. Mary's Southside

567 Sunday 11:30 AM 178 166

• 7.0%
• St. Patrick

547 Sunday 5:00 PM 149 213 43.1% Total 2,649 2,553 2,404 2,390 2,212 2,172 2,018 1,690 1,875 Change from Prior Year

• 3.6%
• 5.8%
• 0.6%
• 7.4%
• 1.8%
• 7.1%
• 16.3%

11.0% Change from 2010

• 29.2%

Chemung County Population 88,888 86,040 Change from 2010

• 3.2%

Diocese of Rochester Population 1,511,200 1,503,805 Change from 2010

• 0.5%

October Mass Attendance 2012-2018

Elmira October Mass Attendance

2,649 2,553 2,404 2,390 2,212 2,172 2,018 1,690 1,875 2010 2011 2012 2013 2014 2015 2016 2017 2018

Relative Numbers: Elmira attendance, Chemung County Population, Households, Diocesan Attendance and Population

50% 60% 70% 80% 90% 100% 110% 2010 2011 2012 2013 2014 2015 2016 2017 2018 Elmira Attendance Diocesan Attendance Chemung County Population Diocesan Population Households

Key Takeaways fr from Attendance Data

• Attendance dropped 16.3% in 2017 when the Mass schedule changed
• Increased 11.0% in 2018
• Net Loss of 7.1% over the last 2 years
• The additions didn’t come from Corning because their attendance is

also up 11% over last year

• The population of Chemung county is down 3.2% since 2010
• Households in the Elmira parishes are down 21.3% since 2010
• Attendance in Elmira churches is down 29.2% since 2010

Finance/Buildings & Properties

So what’s going on?

• A year ago we were planning to merge the 3 parishes
• Decision was driven by Fr. John DeSocio’s retirement, fewer priests
• The merger consolidated 3 parishes financially – 1 set of books
• Operationally there was little impact on personnel or property
• Financial projections for the new parish were
• ~$120,000 cash surplus at Net Operating Level
• ~$2,000,000 in unrestricted savings and investments
• The merged entity would have very large expenses
• CMA - $200,000
• Parish Self Insurance Program - $200,000
• Total payroll costs – over $800,000
• Unknown impact to the parish was Holy Family School

So what’s happened?

• After a great deal of paperwork, we merged
• We are consolidating bank accounts, we had/ have way too many
• 3 operating checking accounts, 2 Bell Jar accounts, 2 Chemung Canal

Investment accounts, ……… about 25 accounts in total

• We have a new Finance Council, 3 former councils merged
• As required, we established a standing committee of Buildings and

Grounds reporting into the Finance Council – very active

• We have completed the required Annual Corporate Meeting,

established an approved budget and elected Lay Trustees

Financially what has happened?

• Revenue
• Over the last year we have experienced a roughly $90,000 decline in Sunday

collections – envelopes, loose, electronic giving

• Decline exceeds any possible impact of funerals
• Decline attributed to dissatisfaction of Mass schedule, parish merger
• Expenses
• “Normal expenses “ for 2017-2018
• Minimal “discretionary spending” as we prepared to combine the books
• None of the 3 former parishes spent “their” money on “their” needs
• Planned repairs continued – if vendors cooperated
• Each parish had all obligations met at the time of the merger
• Example - money taken out of bank to meet CMA obligations at Christ the Redeemer

The Most Holy Name of Jesus Parish

• Budget approved for 2018-2019
• Standard, past practice used, building bottoms up from last year actuals
• Some difficulty continuing financial history as new, updated Chart of

Accounts was activated.

• The budget showed a cash surplus at Net Operating Income
• However the feeling was we were underestimating building repairs
• “Net Operating Income” is Operating Income- Operating Expense
• Operating Income does not include gains on investments or “Gifts of

Significance”

• Operating Income does not include large “Capital” purchases or repairs
• In a public held corporation these would be depreciated

Most Holy Name of Jesus Budget

2017-2018 Financial Performance Combined Elmira Parishes Actual YE 2017-2018 Most Holy Name of Jesus 2018-2019 Budget Sunday and Holy Day Collections $1,475,430 $1,479,000 Christmas $39,998 $40,000 Easter $40,362 $40,000 Other Collections $34,619 $33,000 Gifts, Wills, Bequests $115,175 $98,000 Altar Flowers, Candles $19,660 $20,000 Parish Services and Programs $61,283 $60,000 Fundraising $32,174 $30,000 Interest and Dividends $2,138 $2,000 Rents $52,740 $50,000 Misc Revenue $335 $300 TOTAL OPERATING REVENUE $1,873,914 $1,852,300 Investment Change $142,439 $100,000 Dividends from Stable Patrimony $58,758 $51,500 Affiliated Organization Revenue $6,586 $6,500 Other Revenue $114,136 $1,000 TOTAL NON-OPERATING REVENUE $321,918 $159,000

Most Holy Name of Jesus Budget

2017-2018 Financial Performance Expenses Combined Elmira Parishes Actual YE 2017-2018 Most Holy Name of Jesus 2018-2019 Budget Gross salaries $611,770 $581,500 Employee Benefits - Pension, Medical, FICA $206,007 $248,942 Part Time Parish Employees $99,930 $90,000 Other Employee Benefits $10,398 $9,100 Insurance, Taxes $220,928 $186,955 Ministry Expenses $83,742 $83,000 Operations - copiers, phone $64,440 $69,100 Electric $42,240 $44,000 Gas $79,575 $75,000 Building Maintenance and Support $65,750 $86,550 Rectory Expense- food, cable $17,690 $18,000 Courier Journal $51,517 $52,000 School Subsidy $180,000 $180,000 Fund Raising $17,081 $17,000 Fees $4,391 $4,520 External Services $3,952 $3,200 Gifts, Tithing $13,771 $14,100 Sacristy Supplies $29,327 $31,000 Bulletins, Missalettes $20,103 $21,000

• Autos. Mileage

$10,577 $11,000 Other Misc Expense $6,903 $18,500 OPERATING EXPENSE $1,840,092 $1,844,467

Most Holy Name of Jesus Budget

2017-2018 Financial Performance Combined Elmira Parishes Actual YE 2017-2018 Most Holy Name

• f Jesus

2018-2019 Budget Capital $122,636 $10,000 Investment Fees $15,121 $15,000 CMA Shortfall $43,145 $45,000 Affiliated Organizations $8,506 $8,599 Other Non-Operating Expense TOTAL NON-OPERATING EXPENSE $189,408 $78,599 TOTAL NET OPERATING INCOME $33,823 $7,833 TOTAL NET NON-OPERATING INCOME $132,511 $80,401 TOTAL NET INCOME $166,333 $88,234

Budget prior to adjustment for Building Repairs and increased Maintenance Salaries

$80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000

Concern -Elmira Parishes Monthly Offertory Trend – 3 Former Parishes Combined

$1,000,000 $1,100,000 $1,200,000 $1,300,000 $1,400,000 $1,500,000 $1,600,000 $1,700,000 $1,800,000 2012-2013 2013-2014 2014-2015 2016-2017 2017-2018

Former Elmira Parishes Annual Sunday Offertory - $300,000 decline in 4 yrs.

Most Holy Name of Jesus Personnel Costs – under control

2016-2017 2017-2018 2018-2019 Budget Full Time Salaries and Benefits $1,460,550 $1,382,047 $874,542 Part Time Salaries and Benefits $118,385 $113,577 $90,000 Salary and Benefits Offset ($510,102) ($567,029) ($35,000) Total Salary and Benefits Cost $1,068,834 $928,595 $929,542 Lower salary costs reflect decreased Maintenance Salaries given staff turn over Lower than budgeted Health Insurance Costs, 4% versus 12%+ Budgeted Total Salary, Wages, Benefits cost increase is about $30,000 every year

Most Holy Name of Jesus

Property Costs – The Real Issue Concern

• My view – (shared by most)
• Strategic - Required –
• Churches
• Parish Offices
• Meeting Place
• Non-strategic – Desired –
• Instructional classrooms
• Non-strategic –
• Vacant property
• Gyms (parish – does not imply schools do not need gyms)
• Rental Property
• We have an obligation to maintain and fully utilize assets

Most Holy Name of Jesus

Property Costs – The Real Concern

• What’s Active
• SOLD – Our Lady Of Lourdes School – it was vacant
• Active Interest – St. Charles Rectory – Catholic Charities
• Indication of Interest – Our Lady of Lourdes Convent – rented
• Actively Listing for Sale – former Christ the Redeemer Rectory (on Fairmont)
• Potential – Oakwood rental – sell if vacated – currently rented
• The remaining properties need to be fit into a long term, strategic plan.
• “Sell what the market wants to buy” may well lead to keeping property in

most need of expensive repairs.

• All property sale proceeds are required, by DOR, to go into long term

investments – this is a very good policy

Most Holy Name of Jesus

2017-2018 Property Costs – The Real Issue Concern

Insurance $142,042 Capital Repairs $107,921 Gas $73,534 Electric $39,002 Water $11,101 Phones $10,609 Plumbing $10,532 Property Taxes $10,426 Snow $7,035 Maint Contracts $6,292 Internet $5,705 Equip Repairs $4,729 Trash $4,250 Cable TV $3,301 Maintenance Supplies $2,126 Equipment Rental $2,082 TOTAL $440,686

Rental Income $51,485 includes $15,000 from Holy Family

Most Holy Name of Jesus

Property Costs – The Real Concern

• Buildings and Grounds – First Focus- “Safe and Water Tight”
• Our Lady Of Lourdes – leaking basement – from front steps
• Our Lady Of Lourdes – Leaks in roof(s) – front wall, back wall, sacristy
• Fairmont Rectory – leak in roof
• St. Casimir – Leak in roof – choir loft, back half of ceiling compromised
• St. Pat’s – leak in rectory (gutter issue), leak in sacristy, leak in back wall
• St. Pat’s – missing slate in right tower - ~100+ feet up
• Sts. Peter and Paul – Food Pantry- leak into basement
• St. Mary’s – “sound of leak” toward bell tower
• St. Mary’s – sacristy flat roof repaired
• St. Mary’s Rectory - Carpet – entrance and stairs
• Parking lot hole repairs- every where
• Not addressed – trip hazards – sidewalks, security (is active)

Most Holy Name of Jesus Property Costs – The Real Concern

• $75,000 revised building repairs budget for 2018-2019
• Does not include OLL steps
• Does not include $15,000 for St. Mary’s steps, budgeted 2017-2018
• We are getting “budget numbers” Faith Formation Center Boiler, all parking

lots

• Discretionary spending approved for new wireless microphones
• Discretionary spending approved for tractor repair
• Approved hiring of ½ maintenance person
• Will recommend purchase of new St. Mary’s loudspeaker speaker $17,000

Holy Family School

• Where we are
• Enrollment concerns continue
• 182 in students 2017/2018 to 164 in 2018/2019
• Less than desired academic performance
• Continued investment in buildings, technology, over $50,000
• Strong bank reserves to fund ongoing improvements for turn around, $400,000
• What was changed this year
• Jean Yorio – now “area principal”, covers HF and Saint Mary Our Mother
• Assistant Principals named to cover school in her absence
• Several shared staff between HF and Saint Mary Our Mother
• Intent – share practices to improve academics, reduced salary costs
• SMOM has highest NYS test scores in the area- exceeded Horseheads, Corning

So what do we do going forward?

• Given revenue decline, downsize property
• Never allow major investment in non-strategic, unnecessary property
• Look at other parishes as models – All Saints in Corning – 1 priest, from 4 churches to 1
• Holy Family – has the right people involved – execute the plan
• Develop Catholic education as a community asset – scholarship program, sponsorship program –

actively involve parishioners

• How do we move forward?
• Improved financial communications – bulletin updates on collections, spending, projects
• Recommend Group effort - cross functional team – (finance, ministry, parishioners) with set objectives

and timing

• Property Task Force (?)
• Long Term Planning Committee (?)

Questions, Ideas, Comments

• What should be the top priority for the parish during the

next one or two years? Any ideas to accomplish this priority? Ways you want to be involved?

• Questions/comments about the financial update?
• How are you experiencing the changes underway in the

Elmira Catholic Community—positives, concerns, questions? Please complete one of the parishioner response forms before you leave.

Closing Prayer

Almighty God, You are the God of our past, our present and our future. We humbly ask Your guidance. Empower each of us to use our unique gifts to call forth the giftedness of all parishioners. Give us the wisdom to share openly and honestly our thoughts, to respect the opinions of others and to be people of humility, patience and joy.

Instill in us a vision of the life you intended for us to lead. Guided by your Holy Spirit, may we know the blessings of Your grace and may we be united in faith, hope and love as we journey together in the name of Your Son and our Savior, Jesus the Christ. Amen.