PDA EUROPE BOARD OF DIRECTORS MEETING Brussels, 28 January 2014 - - PowerPoint PPT Presentation

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

PDA EUROPE BOARD OF DIRECTORS MEETING Brussels, 28 January 2014

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Agenda

10:00 – 10:05: Welcome and apologies 10:05 – 10:10: Governance statement 10:10 – 10:15: Approval of the agenda 10:15 – 10:30: Approval of minutes of the last meeting and review of actions 10:30 – 11:00: Finances: Closure 2013 & 2014 Budget 11:00 – 11:15: Secretariat report 11:15 – 11:30: Membership Development Committee report 11:30 – 12:15: Programme Committee report (including hygiene/HSE issues) 12:15 – 13:15: Lunch break 13:15 – 14:00: Education Committee report 14:00 – 15:00: Industrial Relations & Communication Committee report 15:00 – 15:30: Italian Committee report 15:30: Meeting adjourned

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Approval of the Minutes of Last Meeting And Review of Actions

Action Person in Charge Status of Actions

Secretariat 1 To handover the treasury function to Geert Dries FB/FM Done 2 To check if in the list of bad payers there are some people who attended a training FM Done, there are 4: Air Pump, Lingfjords,

• R. Bygg and Seal Systems Ireland

3 To check if it is possible to collect the membership dues by credit card FM Done 4 To post the next meetings dates on the website FM Done 5 To publish the new board composition at the Moniteur belge FM Education committee 6 To check the minutes of the 2007 & 2008 board meetings meetings to see what has already been discussed and done in relation to the insurance questions FM No details appear in the minutes 7 To seek legal advise on the certificate and insurance FM 3 lawyers contacted Pure polyurea listing programme 8 To circulate what has already been established as well as the pure polyurea definition FM Done 9 To contact a trade law lawyer FM 3 lawyers contacted 10 To check with PDA US if PDA Europe may register the pure polyurea logo, check if they have done it and where FM Done Kellen Europe contract renewal - proposal 11 To modify the proposal and circulate it to the board members FM Done and circulated with the minutes 12 To sign the 2014 contract at the next board meeting EM

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Secretariat Contact with lawyers

Trainings organized by the association – is an insurance needed for the participants and for PDA E? Fee estimation for this memo: between € 3,000 to € 5,000. Trainings organized by the association – certification Fee estimation for this memo: between € 3,000 to € 5,000. The amount of work required for this depends greatly on whether the product, or training on how to use the product, is regulated in any manner.  Pure polyurea product listing This can be a complex and risky area. We would need to draft and ask some specific questions before we could start the memo. Fee estimation for this advice would be between € 10,000 to € 15,000.

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Approval of the Minutes of Last Meeting And Review of Actions

Industrial Relations and Communications Committee 13 To develop furniture and promotional material which can be sent to any exhibition FM Membership Development Committee 14 To follow up with the members who haven't paid 2013 yet 15 To cancel the membership of the members who haven't paid 2013 yet by end January FM 16 To ask the members if they are in favour of PDA Europe doing a market study FM Survey ready to be sent after the new year's letter Programme Committee 17 To develop a list of responsibilities on site Pgme Cmte 18 To send the conference survey FM DONE 19 To send an additional survey to the members to know their location preference FM DONE

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Finances: YTD – 31 December – Revenue

ACTUAL 2013 BUDGET DIFFERENCE FROM BUDGET 2014 BUDGET REVENUE Membership dues

73.576,86 € 70.000,00 € 3.576,86 € 71.000,00 €

Annual Conference registrations

40.273,59 € 40.000,00 € 273,59 € 44.000,00 €

Sponsorship

12.018,95 € 10.000,00 € 2.018,95 € 10.000,00 €

Exhibition Table Top

6.056,40 € 8.400,00 € (2.343,60) € 8.400,00 €

Bank Interest

102,21 € 500,00 € (397,79) € 500,00 €

Spray Course Registrations

25.744,51 € 50.000,00 € (24.255,49) € 28.000,00 €

VAT Reimbursement

37.095,98 € 12.000,00 € 25.095,98 € 19.541,00 €

Sale of polyurea reports

238,44 € 1.000,00 € (761,56) €

• €

TOTAL REVENUE

195.106,94 € 191.900,00 € 3.206,94 € 181.441,00 €

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Finances: YTD – 31 December– Expenses

ACTUAL 2013 BUDGET DIFFERENCE FROM BUDGET 2014 BUDGET EXPENSES Conference Expenses

(37.522,43) € 35.000,00 € 40.000,00 €

Kellen Europe Fees

(89.806,28) € 89.806,00 € (0,28) € 98.682,00 €

Kellen Europe Expenses

(10.305,05) € 7.000,00 € (3.305,05) € 7.000,00 €

Bank fees

(175,54) € 300,00 € 124,46 € 300,00 €

Accounting

(6.497,68) € 4.500,00 € (1.997,68) € 4.500,00 €

Credit card processing tool

(1.499,24) € 2.000,00 € 500,76 € 2.000,00 €

Spray course Expenses

(14.857,68) € 30.000,00 € 15.142,32 € 15.000,00 €

Communication Expenses (brochu

• €

5.000,00 € 5.000,00 € 1.000,00 €

Insurance

• €

1.000,00 € 1.000,00 € 1.000,00 €

Legal fees

(121,97) € 150,00 € 28,03 € 3.000,00 €

Marketing activities

(11.179,83) € 10.000,00 € (1.179,83) € 8.000,00 €

Board meetings

• €

500,00 € 500,00 €

• €

TOTAL EXPENSES

(171.965,70) € 185.256,00 € 13.290,30 € 180.482,00 €

YEAR RESULT

23.141,24 € 6.644,00 € 16.497,24 € 959,00 €

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Finances:

YTD – 31 December

Checking Accounts 52.618,70 € Savings Account 25.000,00 € TOTAL Cash and Investments (Actual) 77.618,70 € Carried forward from 2012 56.818,92 € Add: FY13 Total Revenue 195.106,94 € Subtract: FY13 Total Expenses (171.965,70) € Total Cash and Investments Balance 79.960,16 €

• € 2.341,46

CASH AND INVESTMENTS CASH RECONCILIATION

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Finances:

2014 Budget

REVENUE

Budget proposal

Membership dues

€ 71.000,00

Annual Conference registrations

€ 44.000,00

Sponsorship

€ 10.000,00

Exhibition Table Top

€ 8.400,00

Bank Interest

€ 500,00

Spray Course Registrations (2 trainings)

€ 28.000,00

VAT Reimbursement

€ 19.541,00

TOTAL REVENUE

€ 181.441,00

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Finances:

2014 Budget

EXPENSES Conference Expenses

€ 40.000,00

Kellen Europe Fees

€ 98.682,00

Kellen Europe Expenses

€ 7.000,00

Bank fees

€ 300,00

Accounting

€ 4.500,00

Credit card processing tool

€ 2.000,00

Spray course Expenses (for 2 trainings)

€ 15.000,00

Communication Expenses (brochures)

€ 1.000,00

Insurance

€ 1.000,00

Legal fees

€ 3.000,00

Marketing activities

€ 8.000,00

TOTAL EXPENSES

€ 180.482,00

SURPLUS

€ 959,00

Decision needed on whether to use the reserve for the legal advice.

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Secretariat Report

Management Services – period: Jan – December 2013

ACTIVITY AMOUNT IN EURO hours according to contract Total 2013 Percentage DAILY MANAGEMENT Secretariat function 13.200 115 118 103% Finances 13.200 115 110,5 96% MEMBERSHIP RELATIONS Membership development (prospect members contact & followup, membership pack, promotional documents) 6.600 57 34 59% MEMBER MEETINGS/LOGISTICS 4x Board meetings 3x Programme Committee 3x Spray course logistics (Training Committee) 15.400 134 133 99% ANNUAL EVENT Conference logistics 12.975 144 248,5 172% Conference management (30h) 3.450 30 81 270% AGM (15h) 1.725 15 15 100% PR & COMMUNICATIONS External communication newsletter, website updates by secretariat, contributions Podium, media relations 2.475 22 23 107% Developement of partnership with external events and coordination 4.370 38 41 108% GLOBAL RELATIONS (US, Asia) 825 7 1 14% TOTAL KE HOURS 74.220 677 805 119% KELLEN EUROPE MANAGEMENT FEES 2013

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Secretariat Report – January 2014

Administration:

• Moniteur belge
• Administrators insurance
• Contact with lawyers
• Development of a new website with Gaisha

Finances:

• Closure of the year with the accountant
• 1 meeting with Geert Dries

Membership Relations:

• Prepared and sent a message to the membership + AGM minutes
• Prepared & sent a survey to the members

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Secretariat Report – January 2014

Member meetings:

• Board meeting:

Prepared the necessary documents and presentations Followed- up on actions

• March training: organisation, communication, regitrations

Annual event:

• 1 conference call with Pieter and Karl
• Hotel search
• Survey results
• Presentation for the board meeting

PR and Communication:

• Website updates
• Collection of conference related articles

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Secretariat Report – January 2014

Global Relations:

• Contact with PDA US on the pure polyurea product listing

programme

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Membership Committee:

• I. Membership update

Members who are in order of payment: 95 Members who have not paid 2013: 18 Resigned for 2014:

Quint Coating Systems: no longer on the market

Decision of the board meeting of 19 November:

To cancel the membership of all the members who haven’t paid their dues by end January

Action:

To send them a formal email to inform them of their membership cancellation

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Membership Committee:

Members who haven’t paid 2013:

1) Advanced Plastics Benelux: Gert Jan Switsar, Roger Van Es 2) Air Pump & Tools: Pat Mc Connell 3) Azelis Benelux: Patrick Hanselaer 4) CMCI: SM Musabbar 5) DeltaChem Middle East: Shameer 6) France Resine: Jean-Louis Bleyart 7) Imer Yapi: Deniz Aydin: follow up done by Muge: not sure if will pay 8) Izoyalitim: Zafer Serbet: follow up done by Muge: most probably will not pay 9) Lingfjords: Peter Blomquist 10) Maxitherm Insulation: Denis Byrne: claims that he didn’t renew his membership 11) Multibetong: Espen Knudsen 12) Omega Coatings: Jef Selleslag 13) Polymers Group: Miky Merhav 14) R. Bygg: Magnus Raknerud 15) Renocon: Mike Threadgold: Mike has left and Renocon is closing down 16) Seal Systems Ireland: Ray Brennan 17) Dow: Andrew Hedge 18) Aplinor

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Membership Committee:

Members who haven’t paid 2013 and who attended a training

• Air Pump & Tools, training in 2009
• Seal Systmes Ireland, training in 2009
• Lingfjords, training in 2012
• R. Bygg, training in 2012

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Membership Committee:

Members survey

Number of respondents: 29

• 1. Would you like PDA Europe to organise a

polyurea market survey? Yes: 76% No: 24%

• 2. Would you be ready to contribute to the cost of

the survey (up to 100 EUR per member company)? Yes: 62% No: 38%

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Membership Committee:

Members survey

• 3. Between the 3 cities below, which one would you

prefer to host the next conference: Berlin: 34% Krakow: 41% Malmö: 24%

• 4. Would you like PDA Europe to organise the

annual conference in Russia in a near future? Yes: 69% No: 31%

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

• I. Health & Safety Issues
• II. Survey results
• III. Committee’s conclusions:

Decisions needed Actions

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

• II. Survey Results
• 1. Attendance

118 participants – 121 in 2012 Percentage of members within attendees: 75% - 58% in 2012

• 2. Survey

45 respondants – 31 in 2012

• 3. Courses
• Introduction to polyurea: 3 participants – 7 in 2012
• Surface preparation: 3 participants – 4 participants

 Drop or continue?

• Suggestions/remarks:

 Target those who are new to polyurea  Split the conference in 2 days and have the trainings on the day dedicated to those who are new in polyurea  Many people come back to the conference  The decision may depend on the destination

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

• 4. Spray demonstration
• Suggestion 1: Discontinue
• Suggestion 2: the machine manufacturers make a case and present it to

the board  Complete description of how the demo will be made  Safety measurers discussed in advanced  Added value

• Suggestion 3: Present a video and share samples
• 5. Sessions

3 out of 15 were rated as being poor  All 3 of them were Italian  Translation?  Slides in Italian?  Content?

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

• 6. Organisation
• The overall rating (exhibit time, hotel, food, staff, meeting rooms, …) is

good

• 7. How did you learn about the conference?
• Direct invitation: 63%
• Internet: 15%
• From a contact: 29%
• Magazine:

2%

• Other: 19% (via PDA)
• 8. Would you be interested in attending a future PDA E

conference?

• Yes: 100%

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

• 9. Prefered topics (in order of preference):

 New applications  Chemical innovations  Case studies  New products  Regulations and qualifications  Equipment Safety  Spray demo

• 10. Prefered City for 2014 (in order of preference):

Conference survey Member survey

 Krakow: 39% 41%  Berlin: 32% 34%  Malmö: 29% 24% Suggestions/remarks:  All presentations in English  Invite students in architecture  Group content

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

• 11. General Comments:

Positive: Good, excellent, great to meet people, good networking event, good

• pportunity to gather information about new raw materials and additives

Negative: Time management should be improved and the programme should be respected, All slides in English, Respect labour hygiene issues (pictures) Suggestions:  Take Budapest into consideration for a future venue  Take Sochi (post-olympic Russia) for a future venue  2 days instead of 3  Bi-annual instead of annual

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

• III. Committee’ s conclusions:
• Board decisions are needed on:

 Location: Berlin, Krakow, Malmö  Courses: continue or not  Demo: continue or not  Demo (if continue): Case presentation or video  Language: English only, paralell sessions, translation  Format: 2 days or 3 days  Organise the conference in Russia in a near future

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

• III. Committee’ s conclusions:
• Actions:

 Make a list of responsabilities, deadline: next meeting  Implement board’s decision  Start working on programme  Send a Save the Date announcing the city  Contact magazines for announcement

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

2014 Annual Conference – Location

Berlin

Accessibility By plane:

• Tegel International Aiport (TXL): situated in the northwest of Berlin, approximately

8 km from the city-centre

• Shönefeld Airport (SXF): situated in the southeast of Berlin, approximately 18 km

from the city centre

By train:

Berlin can be reached quickly from all directions via InterCityExpress, InterCity, EuroCity and InterRegio trains. Berlin Hauptbahnhof station: Europe’s largest crossing station. Hauptbahnhof connects east-west train lines with north-south train lines. Located in the middle of Berlin and is very close to the parliament and government quarter.

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

2014 Annual Conference – Location

Krakow

Accessibility By plane: John Paul II’s International Airport Kraków-Balice  Direct air connections with: Belfast, Bergen, Birmingham, Bristol, Brussels,,

Dortmund, East Midlands, Edinburgh, Frankfurt, Glasgow, Copenhagen, Liverpool, London, Madrid, Milan, Munich, Newcastle, Oslo, Paris, Poznań, Prague, Shannon, Stockholm and Warsaw.

By train:

Kraków has direct railway connections with Berlin, Budapest, Bucharest , Hamburg, Kiev, Lviv, Prague, Vienna, Żilina. All trains stop at the Kraków Główny station.

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

2014 Annual Conference – Hotel selection

Berlin

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

2014 Annual Conference – Hotel selection

Berlin Hotel selection

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Programme Committee Report

2014 Annual Conference – Hotel selection

Krakow Hotel selection

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Lunch break

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Education Committee Report:

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

IRCC Report

DEVELOPING THE EUROPEAN POL YUREA MARKET TOGETHER

Italian Committee Report: