Primary Care Transformation PIC June 24, 2016 10:00-12:00 AGENDA - - PDF document

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Primary Care Transformation PIC June 24, 2016 10:00-12:00 AGENDA - - PDF document

Primary Care Transformation PIC June 24, 2016 10:00-12:00 AGENDA & DESCRIPTION Karen Joncas, Project Manager- Primary Care Transformation 1. Welcome Email: Karen.Joncas@cnycares.org Health Homes-What are they and how do they fit in a PCMH?


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SLIDE 1

Primary Care Transformation PIC June 24, 2016 10:00-12:00

AGENDA & DESCRIPTION

  • 1. Welcome

Karen Joncas, Project Manager- Primary Care Transformation

Email: Karen.Joncas@cnycares.org

  • 2. Health Homes Presentation

Health Homes-What are they and how do they fit in a PCMH? Presented by: Margaret Fontenot, Onondaga Case Management, Eric Stone-St. Joseph’s Care Coordination Network, Jillian Gross-Central New York Health Home Network

  • 3. Update on NCQA PCMH 2014

schedule Options for submission

  • 4. PCMH Training Opportunities

and other CNYCC Supports On-Site (CNYCC) NCQA Webinar- “Team-Based Care-It Takes a Village to Transform a Medical Home”- June 30, 2016 1-3PM On-site interactive-PCMH Training- July 20-21, 2016 Topics include but are not limited to: Creating policies and procedures, care management and care coordination, change management strategies.

  • 5. Hot Topic: Update on NCQA 2017

PCMH Proposed standards-Public Comments requested

  • 6. Hot Topic: Care Transitions

Alignment with Primary Care Transformation

  • 7. Next PIC Meeting: July 29, 2016

Meeting will focus on Primary Care Transformation across projects.

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SLIDE 2

Working Together for Better Health│CNYcares.org

Practice Transformation PIC – 6/24/16

Attendees Daniel Aronson, Anne Bosco, Sherry Buglione, Tim Capra, Janine Carzo, Joan Dadey, Ann Marie Derecola, Dianne DiMeo, Deborah Donahue, Kim Dynka, Amy Ferguson Victor, Thomas Filiak, D. Anthony Gray, Denise Hummer, Stacey Keefe, Scott Kelso, Stevie Kiggins, Karen Killips, Stephen Magovney, Tracy Matt, Mary McGuirl, Katie Mungari, Jay Peacock, Robert Pompo, Dawn Sampson, Michelle Slade, Lynn Vaccaro, Lisa Volo Organizations Represented: Upstate University Hospital, Upstate Pediatrics,Rome Medical Group, Crouse Hospital and Medical Practices, St. Joseph’s Hospital and Health Center, Oneida Healthcare, Family Care Medical Group, MV Health System, Community Memorial Hospital, Christian Health, Oswego Hospital, Auburn Community Hospital, Rochester Primary Care Network,Cayuga County Mental Health, North Country Transitional Living, Planned Parenthood CNYCC: Karen Joncas, Shana Rowan, Kate Weidman Heatlh Homes: Eric Stone, Margaret Fontenot, Jillian Gross Discussion Presentation – Health Homes- Given by Eric Stone, Margaret Fontenot and Jillian Gross Please see the slide decks presented during today’s PIC for additional information. Slide: Learning Outcomes Slide: Definition of a Health Home

  • Providers working on behalf of an individual, connecting them to resources and

services Slide: What Makes up a Health Home?

  • Lead health home
  • Health home care management agency
  • Health home network of providers

Slide: Health Home and DSRIP Goals Slide: Qualifying Criteria

  • Health Home Care Management
  • DSRIP Care Management

Slide: Core Services Slide: Qualifying Criteria

  • Health Home Management-Currently serving adults
  • DSRIP Care Management-Currently serving adults with one Chronic Condition
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SLIDE 3

Working Together for Better Health│CNYcares.org Discussion (continued

  • Children to be added to Health Home and DSRIP Care Management eligibility

Slide: How does this benefit you in Primary Care?

  • Recent study yields outcomes improve including: No show rates, Attendance and

improved Physical exam compliance.

  • Health Home Care Managers do the billing paperwork for the care coordination

services they provide.

  • Develop care plans with members that are shared with all care team members.
  • Assist members/patients with issues of social determinants of health.
  • Care managers are well trained in motivational interviewing skills and availability of

helpful community resources.

  • Assists members with transportation.
  • Availability of care managers in all our geographic regions-no wait time when

completing a community referral for placement.

  • Frees up limited practice’s care management services for other patients.

Slide: Local Health Homes

  • St. Joseph’s Care Coordination Network
  • Onondaga Case Management Services/HHUNY Central
  • Central New York Health Home Network

Slide: Care Management Agencies associated with each Health Home

  • Note that there is some overlap

Slide: Types of Referrals

  • Community referrals-Healthcare providers submit community referrals and will

receive an email or call explaining the outcome of the referral and updated care plan as part of the member/patient’s care team.

  • Self-referrals by person or their family member/support person
  • NYS DOH assignments
  • MCO assignments (Fidelis, Excellus, United Healthcare)

Slide: Steps to Process, Referral to Active Care Management

  • 1. Person is identified as being potentially eligible
  • 2. Community referral completed and submitted to HH
  • 3. HH processes referral and sends to appropriate CNA within 24 hours
  • Patients can specify specific agency/health home
  • 4. CMA immediately begins outreach to referred individual
  • Calling or stopping by home
  • Also reaches out to MCO – very active and progressive
  • 5. Intake documentation
  • 6. Identify member’s care team and notifies each participant
  • 7. Completes comprehensive assessment
  • 8. Completes care plan and shares with all care team members
  • 9. Begins active care management (core services) with member
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SLIDE 4

Working Together for Better Health│CNYcares.org Discussion (continued

  • 10. On-going notification to care team of changes to member status or care plan

Slide: Contact Information (information on slide)

  • Three presenters contact information given to assist with health home referral or to

troubleshoot partner concerns about a member

  • The three health homes work very well together and always have the member best

interest at heart.

  • All are welcome to contact the three health home leads that presented today for additional

information, organization specific presentation. Questions/Discussion Tom Filiak asked if the State will be relaxing the eligibility requirements of 2 chronic conditions and expressed that from a DSRIP perspective, we should be ready to enroll patients with 1 chronic condition into a health home. Eric Stone explained that there seemed to be more patients with two chronic conditions than one, and those patients can be referred to DSRIP Care Management. Transformation Timeline Options

  • NCQA PCMH 2014: Option 1- Corporate submissions due by March 30, 2017. All

practice submissions due by September 30, 2017. Three year recognition.

  • NCQA PCMH 2014: Option 2 – NYS DSRIP only- submission dates extended

(Recognition will only last for 2 years, submission fees reduced proportionally) Transformation Support- See more details on each slide

  • Slide: PCMH Training Opportunity-NCQA Sponsored Webinar –On-Site at CNYCC-

June 30th

  • Slide: PCMH Training Opportunity- July 20,21st- Presented by HANYS and Karen

Joncas

  • 40 participants max for both programs-registration required
  • Slide: CNYCC on-site assessment-Mandatory for partners with no previous NCQA

Recognition.

  • Slide: CNYCC Website-Member page
  • Slide: NCQA Trainings and Q&A sessions
  • Slide: CNYCC IT Team- Update on meeting with MEDENT. On-going discussions

regarding project reporting requirements and Population Health Management System

  • Slide: CNYCC as a Partner in Quality- 20% Reduction in Single Site Submissions
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SLIDE 5

Working Together for Better Health│CNYcares.org Discussion (continued) Slide: PCMH Template Status

  • Status: Delayed
  • Partners are implored to keep working on preparing line item plans reflected in

template line items as submission dates are fast approaching despite the template t not yet published in final form.

  • Staffing Impact tab for PCMH not required by July 14th with the other templates but

may be requested at a later date. HOT TOPIC #1 Slide: Review of Draft of PCMH 2017- NCQA requests Public Comments until July 15, 2016 Requirements

  • Additional details on slide

Slide:– Proposed NCQA PCMH 2017

  • Important to Review and consider offering comment ahead of final Standard roll-
  • ut in March 2017.
  • New Activities align with DSRIP projects
  • Understand the future of Primary Care Transformation particularly in a Value Based

Payment environment Slide: Highlight draft – NCQA PCMH 2017

  • Karen Joncas will submit any partner comments to NCQA that she receives by July

13, 2016 for a collaborated response.

  • Links to the Proposed changes, Public Comment requests shared
  • NCQA Webinar’s with further information on Public Comment and new standards

shared. Slides: Series of slides presented on some of the Core and Additional Criteria to be required to validate transformation to a Patient-Centered Medical Home HOT TOPIC #2 Slide: DSRIP Project – Care Transitions 2biv-Goal of project is to improve communications across health care delivery system, reduce hospital readmissions, provide care management services to those at highest risk of readmission

  • Slide: Transitions of Care-Definition

Slide: Results of Ineffective Transitions of Care- adverse health effects, readmissions, higher cost of care. Slides: PCMH Alignment- Research shows that patients with an established relationship with their primary care have fewer hospital readmissions and unnecessary ED visits. Primary

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SLIDE 6

Working Together for Better Health│CNYcares.org Care should seek to improve communications with their patients on how and when to seek care and provide greater access to avoid unnecessary ED visits. Primary Care representatives should consider attending monthly coalition meetings to voice their issues with hospitals related to care transitions. Slides: Multiple slides reveling the overlap of Standards with care transition implications- Details contained on slides Slide: Care Transitions Coalitions

  • Set up across the six county region to assess current state of care transitions and

review best practices to improve on region specific goals for improving care transitions to meet DSRIP goals.

  • Additional details on slide

Slide: Table of information related to the various regional coalitions provided for consideration of primary care representatives to join their region’s group. Partner Comment: Joan Dadey shared that the Onondaga County Coalition will likely have their initial meeting with IPRO towards the end of July. Slide: Upcoming Meetings of Interest

  • Include Virtual office hours, trainings and future PIC meetings. Additional details on

slide. Next Meetings: Next PIC meeting scheduled for July 29, 10am – 12pm. We are revising our Practice Transformation PIC format to be more inclusive across various PCP affected projects; more information forthcoming.

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SLIDE 7

He a lth Ho me s

SJCCN/ OCMS-HHUNY CE NT RAL / CNYHHN I NC.

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SLIDE 8

L e a rning Outc o me s

 Unde rsta nding He a lth Ho me s  Go a ls o f He a lth Ho me s a nd DSRI

P CM

 Wha t c o nstitute s a re fe rra l  Ca re Ma na g e me nt a c tivitie s  He a lth Ho me b e ne fit to yo u  Ho w to re fe r

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SLIDE 9

De finitio n o f a He a lth Ho me

 “A He a lth Ho me is a c a re ma na g e me nt se rvic e mo de l whe re b y a ll

  • f a n individua l's c a re g ive rs c o mmunic a te with o ne a no the r so tha t

a ll o f a pa tie nt's ne e ds a re a ddre sse d in a c o mpre he nsive ma nne r. T his is do ne prima rily thro ug h a Ca re Ma na g e r who o ve rse e s a nd pro vide s a c c e ss to a ll o f the se rvic e s a n individua l ne e ds to a ssure tha t the y re c e ive e ve rything ne c e ssa ry to sta y he a lthy, o ut o f the e me rg e nc y ro o m a nd o ut o f the ho spita l. He a lth re c o rds a re sha re d a mo ng pro vide rs so tha t se rvic e s a re no t duplic a te d o r ne g le c te d. He a lth Ho me se rvic e s a re pro vide d thro ug h a ne two rk o f

  • rg a niza tio ns – pro vide rs, he a lth pla ns a nd c o mmunity-b a se d
  • rg a niza tio ns. Whe n a ll the se rvic e s a re c o nside re d c o lle c tive ly the y

b e c o me a virtua l ‘ He a lth Ho me .’ ” – NYS DOH De finitio n www.he a lth.ny.g o v

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SLIDE 10

Wha t Ma ke s Up a He a lth Ho me

 L

e a d He a lth Ho me

 Ma na g e a nd Suppo rt

 He a lth Ho me Ca re Ma na g e me nt Ag e nc y

 Pro vide He a lth Ho me Co re Se rvic e s to He a lth Ho me Me mb e r

 He a lth Ho me Ne two rk o f Pro vide rs

 Ho spita ls, Priva te Pra c tic e s, Outpa tie nt Clinic s, Spe c ia lists, E

duc a tio na l Se rvic e s, Vo c a tio na l Se rvic e s, Ho using Se rvic e s, e tc .

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SLIDE 11

Brie f Histo ry

Curre ntly He a lth Ho me s c a n b e fo und in 14 Sta te s

Ala b a ma , Ida ho , Io wa , Ma ine , Ma ryla nd , Misso uri, Ne w Yo rk, No rth Ca ro lina , Ohio , Ore g o n, Rho d e Isla nd , So uth Da ko ta , Wa shing to n, a nd Wisc o nsin

 Va ria tio ns o n T

a rg e t Po pula tio n, Pro vide r, E nro llme nt, Pa yme nt, a nd Ge o g ra phic Are a 

Ne w Yo rk He a lth Ho me Imple me nta tio n re sult o f the Me dic a id Re de sig n T e a m (MRT ) e sta b lishe d b y Go ve rno r Cuo mo in Ja nua ry 2011.

40 Adult He a lth Ho me s a c ro ss Ne w Yo rk

At le a st 1 He a lth Ho me in e a c h c o unty

Imple me nte d in Pha se s (Pha se 1, 2, 3) a c ro ss Ne w Yo rk

Pha se 1: Ja nua ry 2012

Pha se 2: April 2012

Pha se 3: July 2012

 SJCCN, CNYHHN, OCMS a ll Pha se 3 I

mple me nta tio n 

Childre n’ s He a lth Ho me s a ntic ipa te d to b e g in 10/ 1/ 16

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SLIDE 12

He a lth Ho me a nd DSRI P Go a ls

He a lth Ho me s

Re duc e c o sts

I nc re a se q ua lity a nd e ffic ie nc y

Re duc e pre ve nta b le ho spita liza tio ns a nd E R visits

DSRI P

Syste m re fo rm thro ug h c o mmunity le ve l c o lla b o ra tio ns

 Re duc e a vo ida b le ho spita l use  I

nc re a se q ua lity a nd e ffic ie nc y

 Clinic a l impro ve me nt  Po pula tio n he a lth impro ve me nt  I

nte g ra te d De live ry Syste ms

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SLIDE 13

Qua lifying Crite ria

He a lth Ho me Ca re Ma na g e me nt

Me dic a id Re c ipie nts 18+

Sing le Qua lifying Co nditio n (SMI

  • r

HI V/ AI DS) OR

2 Qua lifying Chro nic He a lth Co nditio ns AND

Ca re Ma na g e me nt Ne e d

DSRI P Ca re Ma na g e me nt

Me dic a id Re c ipie nts 18+

1 Qua lifying Chro nic He a lth Co nditio n AND

Ca re Ma na g e me nt Ne e d

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SLIDE 14

Co re Se rvic e s

Co mpre he nsive c a re ma na g e me nt

Ca re c o o rdina tio n a nd he a lth pro mo tio n

Co mpre he nsive tra nsitio na l suppo rt

Pa tie nt a nd fa mily suppo rt

Re fe rra l to c o mmunity a nd so c ia l suppo rt se rvic e s

Use o f he a lth info rma tio n te c hno lo g y to link se rvic e s

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SLIDE 15

Ho w do e s this b e ne fit yo u?

L ia iso n b e twe e n pro vide r a nd HH Clie nt (PCP pa tie nt)

Ca re Ma na g e r to pro vide insig ht o n So c ia l De te rmina nts

Impro ve d c o mplia nc e with a ppo intme nts a nd tre a tme nt re c o mme nda tio ns

F re e up limite d PCMH Ca re Ma na g e me nt re so urc e s

Clinic a l impro ve me nt pe rfo rma nc e

PCP re c e ive s c o mple te d a nd upda te d He a lth Ho me Ca re Pla n.

All b illing is ma na g e d b y L e a d He a lth Ho me

Quic k turna ro und fo r a ssig nme nt (HH o r CMA)

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SLIDE 16

L

  • c a l He a lth Ho me s

SJCCN

  • Co untie s Co ve re d: Ono nda g a , Ca yug a , Oswe g o , L

e wis, Ma diso n, Co rtla nd

  • E

nro lle d He a lth Ho me Me mb e rs: 1,619 (a s o f 6/ 22/ 16, MAPP)

OCMS/ HHUNY Ce ntra l

  • Co untie s Co ve re d: Ono nda g a , Ca yug a , Oswe g o , Ma diso n,

Co rtla nd, T

  • mpkins, T

io g a , Che mung

  • E

nro lle d He a lth Ho me Me mb e rs: 3,639 (a s o f 6/ 22/ 16, MAPP)

CNYHHN Inc .

  • Co untie s Co ve re d: Ca yug a , Ma diso n, One ida , He rkime r,

L e wis, St. L a wre nc e , Je ffe rso n

  • E

nro lle d He a lth Ho me Me mb e rs: 3,931 (a s o f 6/ 22/ 16, MAPP)

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SLIDE 17

Ca re Ma na g e me nt Ag e nc ie s

SJCCN

  • ACR He a lth
  • L
ib e rty Re so urc e s
  • Hillside F
a mily o f Ag e nc ie s
  • Ca tho lic Cha ritie s o f Oswe g o
  • Oswe g o He a lth
  • Ca tho lic Cha ritie s o f Ono nda g a
  • Re sc ue Missio n

OCMS, I nc ./ HHUNY Ce ntra l

  • ACR He a lth
  • L
ib e rty Re so urc e s
  • Hillside F
a mily o f Ag e nc ie s
  • Ca tho lic Cha ritie s o f Oswe g o
  • Ca yug a Co unty Me nta l He a lth
  • Ca tho lic Cha ritie s o f Co rtla nd
  • F
a mily Se rvic e s o f Che mung
  • OCMS, Inc .
  • So uthe rn T
ie r Ca re Co o rdina tio n
  • Re ha b ilita tio n Suppo rt Se rvic e s
  • E
lmira Psyc hia tric Ce nte r
  • T
  • mpkins Co unty Me nta l He a lth
Se rvic e s
  • Oswe g o Co unty Oppo rtunitie s
  • HCR Ho me Ca re

CNYHHN, I nc .

  • ACR He a lth
  • L
ib e rty Re so urc e s
  • Ca yug a Co unty Me nta l He a lth
  • HCR
  • K
ids One ida
  • CNYHHN, Inc .
  • Ne ig hb o rho o d c e nte r
  • Mo ha wk va lle y Psyc hia tric
Ce nte r
  • Upsta te CP
  • T
ra nsitio na l L iving Se rvic e s o f No rthe rn NY
  • Unite d He lpe rs
  • St. L
a wre nc e Psyc hia tric Ce nte r
  • St. L
a wre nc e Co mmunity Se rvic e s
  • Childre n’ s Ho me o f Je ffe rso n
Co unty
  • Cre do Co mmunity Ce nte r
  • Unity Ho use
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SLIDE 18

T ype s o f Re fe rra ls

 Co mmunity Re fe rra ls

 PCP  Ho spita l  Be ha vio ra l He a lth Outpa tie nt  Sub sta nc e Ab use Clinic

 Se lf-re fe rra ls  NYS DOH Assig nme nts  MCO Assig nme nts

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SLIDE 19

Pro c e ss: fro m re fe rra l to a c tive c a re

ma na g e me nt

  • 1. Pe rso n is ide ntifie d a s b e ing po te ntia lly e lig ib le (Do c to r, the ra pist,

nurse , spe c ia list, se lf, e tc .) 2. Co mmunity re fe rra l c o mple te d a nd sub mitte d to HH 3. HH pro c e sse s re fe rra l a nd se nds to a ppro pria te CMA within 24 ho urs o f re c e ipt a . CMA within c o unty a . Ca n b e ide ntifie d a s pre fe rre d b y individua l, if no pre fe re nc e HH will de te rmine b a se d o ff o f the individua l’ s se rvic e histo ry o r a re a s o f ne e d. 4. CMA imme dia te ly b e g ins o utre a c h to the re fe rre d individua l a . Po te ntia l o utre a c h e ffo rts: pho ne , ho me visit (ma y inc lude she lte r o r ho spita l), c o nta c t with re fe rra l so urc e , re a c h o ut to MCO, le tte rs, e tc .

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SLIDE 20

Co nt’ d.

5. Onc e lo c a te d, HH Ca re Ma na g e r e xpla ins HH Ca re Ma na g e me nt to the individua l, if the individua l is inte re ste d the HHCM will c o mple te the inta ke pa pe rwo rk with re fe rre d individua l re sulting in HH Me mb e r/ E nro llme nt 6. HHCM suppo rts HH Me mb e r in ide ntifying Ca re T e a m HHCM no tifie s ide ntifie d Ca re T e a m Pa rtne rs o f the ir a dditio n to HH Me mb e r’ s Ca re te a m. 7. HHCM c o mple te s c o mpre he nsive a sse ssme nt with HH Me mb e r 8. HHCM c o mple te s Ca re Pla n with HH Me mb e r a nd Ca re T e a m (if a b le ) 9. HHCM se nds c o py o f c o mple te d/ a ppro ve d Ca re Pla n to a ll Ca re T e a m Pa rtne rs

  • 10. HHCM b e g ins a c tive c a re ma na g e me nt (Co re Se rvic e s) with HH me mb e r
  • 11. HHCM no tifie s Ca re T

e a m o f a ny c ha ng e s (e x: disc ha rg e o f HH Me mb e r, c ha ng e s in Ca re T e a m a s pe r HH Me mb e r, ne w/ upda te d g o a ls in Ca re Pla n, e tc )

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SLIDE 21

Who to c o nta c t with q ue stio ns/ c o nc e rns

SJCCN

  • E

ric Sto ne

  • (315)726-7169
  • E

ric .Sto ne @ sjhsyr.o rg OCMS

  • Ma rg a re t F
  • nte no t
  • (315)472-7363 x191
  • MF
  • nte no t@ o c msinc .o rg

CNYHHN Inc .

  • Jillia n Gro ss
  • (315)757-9057
  • Jillia n.Gro ss@ c nyhe a lthho me .ne t

Ge ne ra l Que stio ns/ Co nc e rns:

  • Whe re is a me mb e r a ssig ne d?
  • Ho w to re q ue st a tra nsfe r
  • Ca pa c ity o r Wa it L

ist

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SLIDE 22

Primary Care Transformation PIC

June 24, 2016

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SLIDE 23

Welcome and Introductions

CNYCC Team

Karen Joncas, PCMH CCE

  • Primary Care Transformation Project Manager
  • E-mail: Karen.Joncas@cnycares.org
  • Telephone: 315-703-2981
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SLIDE 24

Welcome and Introductions

Health Homes

Margaret Fontenot

  • Onondaga Case Management
  • Mfontenot@ocmsinc.org
  • 315-472-7363 x191

Eric Stone

  • St. Joseph’s Care Coordination Network
  • Eric.Stone@sjhsyr.org
  • 315-726-7169

Jillian Gross

  • Central New York Health Homes Network, Inc.
  • Jillian.Gross@cnyhealthhomes.net
  • 315-757-9057
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SLIDE 25

Learning Objectives

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SLIDE 26

Topics

Welcome and Introductions Health Homes-What are they and what does it mean for Primary Care? Understand the Transformation Timeline options Know the resources available to you for transformation Update on Practice Transformation/PCMH Planning Template Hot Topic-PCMH 2017 Update Hot Topic- Care Transitions Project overlap Q & A  Important Upcoming Meetings

Learning Objectives

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SLIDE 27

Place holder Health Home Presentation

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SLIDE 28

Transformation Timeline

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SLIDE 29

Transformation Timeline Options

 NCQA PCMH 2014: Option 1

  • March 31, 2017-Purchase Survey

tools

  • March 31, 2017-Submit Corporate

Survey Tool

  • September 30, 2017 Submit all

practice site survey tools

  • Recognition-3 years

NCQA PCMH 2014: Option 2

NYS DSRIP only

  • March 31, 2017- Purchase Survey

Tools

  • September 30, 2017 Submit

Corporate Survey tools

  • January 31, 2018- Submit practice

site survey tools

  • Recognition- 2 years (Submission

fees reduced proportionally)

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SLIDE 30

Transformation Timeline

Project charter and plan should include timeline All survey tools must be purchased by March 31, 2017 Final NCQA Submission Due no later than 9/30/2017 for new applications for 3 year

renewal recognition.

Final NCQA Submission Due no later than January 31, 2018 for new applications

for 2 year renewal.

Change must be fully implemented at least three months before survey submission.

3/17 Implement Policies and Processes, purchase survey tools, All renewal surveys single site and corporate. 7/16 Develop transformation plans and begin implementation and documentation updates. 6/16 Educate and Assess against PCMH standards for Practice Transformation 3/17/17 NCQA New Corporate Application Submission 9/30/17 NCQA Practice Level Submissions 11/17 NCQA PCMH Recognition received

Graphic depicts 3 year renewal.

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SLIDE 31

Transformation Support

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SLIDE 32

Transformation Support-PCMH Training Opportunity

 NCQA Sponsored Live Webinar: Team-based Care –It Takes a Village to Transform a Medical Practice  June 30, 2016 12:45-3:30 PM  On-site at CNYCC- Call-in is not available  CNYCC is offering this training free to our partners  Seating is limited to 40 participants  Registration required: E-mail Karen Joncas

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SLIDE 33

Transformation Support-PCMH Training Opportunity

 Topics include:

  • Ensuring a sustainable transformation
  • Creating streamlined policies and procedures
  • Care Management
  • Care Coordination
  • Change management
  • Transformation Sustainability
  • Practice Care Teams

 July 20-21, 2016 CNYCC (1 ½ day training)  CNYCC is offering this 1 ½ day training free to our partners  Seating is limited to 40 participants  Registration required: on-line form to be released to website.

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SLIDE 34

Transformation Support-CNYCC On-site Assessment

 Current state (assessment) required for all sites for planning  On-site assessment with Karen required for all non-recognized practices  On-site assessment optional for currently recognized practice sites  Develop your project charter and project team  Schedule with Karen ASAP (two practices have scheduled to date).

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SLIDE 35

Transformation Support-CNYCC-Stay Informed

 Become a CNYCC member  Visit website https://cnycares.org/signup/  Create a login name and password  To Access visit CNYCC home page and click on Member login  Attend PIC meetings, visit website calendar for PIC presentations

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SLIDE 36

Transformation Support-NCQA PCMH Live Q&A Webinar

 Free Customer Service Training Schedule  Ask specific documentation or policy questions  Offered Wednesday’s two times a month-May 25th , June 8th and 22nd (Calendar attached)  Check NCQA website calendar for posted sessions and instructions  http://www.ncqa.org/Portals/0/Programs/Recognition/RPtr aining/Training_Calendar.pdf?ver=2016-05-09-105219-097

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SLIDE 37

Transformation Support- Partner in Quality

 For practices that apply as single sites, CNYCC has become a Partner in Quality, allowing our partners a 20% reduction in submission fees. (Multi- site applications are already awarded this discount.)  CNYCC has enhanced access to NCQA for questions related to all programs.

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SLIDE 38

Transformation Support-CNYCC IT Team

 PCMH Assessment and DSRIP Tracker Tool  Vendor Coordination-Initial meeting -MEDENT June 1, 2016- Began discussions on Population Health Platform needs and collaboration on reporting for actively engaged patients for CVDM  Other Vendor cohort collaborations-TBD  HIT Planning template in development-Release date TBD  Webinar/tools on vendor selection and EMR project planning (Slides and recording on May 12th Vendor selection webinar)

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SLIDE 39

PCMH Planning Template Status

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SLIDE 40

Status

Due Date: TBD Roll-out delayed to allow partners to complete other

templates.

Partners should complete project charter and project team as soon as

  • possible. Partners new to PCMH should call for an appointment for

completion of baseline assessment once team is established.

Partners can continue to implement plan components for reporting on

finalized template.

Staffing impact for PCMH will not be due by July 14th with the other project

staffing impacts. More details to follow.

PCMH Planning Template

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SLIDE 41

Transformation H T t Topic: PCMH 2017 Proposed Updates

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SLIDE 42

Why do I care about Proposed PCMH 2017 Requirements?

Practices with current PCMH 2014 Recognitions may wish to wait for the

March release of PCMH 2017 to renew their recognitions

An opportunity to comment on proposed program components which will

affect your on-going transformation journey

Understand transformation standard upgrades as you continue

transformation in a value based payment environment

Proposed standards have significant alignment with current DSRIP

projects

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SLIDE 43

Public Comments-Proposed NCQA PCMH 2017

Draft Standard available for public comment through July 15, 2016 Proposed PCMH 2017 Recommendations Overview and Table are available here:

http://www.ncqa.org/homepage/ncqa-public-comments/pcmh-2017-public-comment

Webinar schedule to review process:

  • Monday June 27 3PM-4PM
  • Tuesday June 28 1PM-2PM

Each partner can respond during public comment OR submit concerns to Karen

Joncas for a collaborative response by July 13, 2016.

Public comments include specific questions to be answered on-line Following public comment and approval from the NCQA Clinical Programs

Committee and NCQA Board of Directors, final program standards to be released in March 2017.

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SLIDE 44

Highlights Draft- NCQA PCMH 2017

 Standards are organized into two groups

  • Core Activities-Essential to primary practice function
  • Additional Criteria-Includes Advanced criteria

Practices must meet all core activities and a yet to be defined number of

additional criteria

Practices may be subject to an annual review to validate transformation to

a patient-centered medical home

Practices are supported through the process through a combination of live

support and an interactive, Web-based platform.

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SLIDE 45

Highlights New Core Activities- NCQA PCMH 2017

 Categories and Concepts roughly follow PCMH 2014 Six Standards and

include:

  • Team Based Care and Practice Organization
  • Knowing and Managing your patients
  • Patient Centered Access and Continuity
  • Care Management and Support
  • Care Coordination and Care Transitions
  • Performance Measurement and Quality Improvement

51 Core Activities required for Recognition 76 Additional Criteria to choose an undisclosed number of

requirements

NCQA will no longer use levels in determining recognition NCQA is increasing flexibility in methods used for documentation of

validation of meeting the core or additional criteria.

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SLIDE 46

Highlights New Core Activities- NCQA PCMH 2017

 Has a designated clinician leader that supports the PCMH model.

Training and assigning members of the care team for care management. Maintains an up-to-date drug list Identifies and prioritizes most relevant community resources based on

assessment of social determinates and common conditions.

Assesses the access needs and preferences of the patient population

(consider using for additional qualitative survey for PCMH 2014)

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SLIDE 47

Highlights New Additional Criteria-NCQA PCMH 2017-Continued

 Approximately 30 new criteria, many of them advanced

Attesting to ownership support of PCMH model Patients involved in practice governance or stakeholder activities Has at least one care manager qualified for behavioral health needs Has at least one clinician providing MAT and therapy directly or by referral for

substance abuse disorder

Documents social determinants of health, monitors at population level and

implements care based on this data

Anxiety screening using a standardized tool Substance Use Disorder screening using a standardized tool

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SLIDE 48

Highlights New Additional Criteria- NCQA PCMH 2017

Uses identified health disparities to tailor population health management Addresses health literacy at the population level (i.e. teach back method,

medication brown bag etc.)

Assesses oral health needs and provides necessary services Systematically obtains medication claims data to assess medication adherence. Evaluates the number of patients assigned to a provider patient panel. Evaluates social determinants of health to assess access for individual patients. Demonstrates a systematic process for monitoring and balancing the active patient

panel

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SLIDE 49

Highlights New Additional Criteria- NCQA PCMH 2017-Continued

Follows up on community referrals to determine impact on individual patients. Uses evidence based guidelines to determine if referral to specialist is necessary. Monitors referrals by specialty type. Monitors the completeness and quality of referral response. Monitors depression over time and provides or refers for intervention if patient does

not improve.

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SLIDE 50

Transformation H T t Topic: Care Transitions

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SLIDE 51

DSRIP Project-Care Transitions 2biv

Goal- Reduce 30 day hospital readmissions for chronic care Transfer from Hospital to other settings, specifically linkage to Primary Care

  • Developing standards of care for PCP notification that may include: use of

RHIO alerts, Discharge summaries and Continuity of Care Documents

Identification of patients at high risk for readmission Use of Multi-Disciplinary Hospital-based Teams to assist with the transition

  • Health Coaching, Transitions Teams, Follow up with Patient

Engagement and Linkage with Community Based Resources to meet additional

patient needs (behavioral health, food insecurity, housing,financial)

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SLIDE 52

What is a Transition of Care?

“ ‘Transitions of care’ refer to the movement of patients between health care practitioners, settings, and home as their condition and care needs change.”

https://www.jointcommission.org/assets/1/18/Hot_Topics_Transitions_of_Care.pdf

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SLIDE 53

Results of Ineffective Transitions of Care

Ineffective transitions of care processes between medical providers, in particular from the hospital to another setting, leads to:

  • Adverse events for the patients,
  • Higher hospital readmission rates and
  • Higher costs associated with the patient care and readmission
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SLIDE 54

Patient-Centered Medical Home Alignment

Research shows that patients with an established relationship with their primary care have fewer hospital readmissions and unnecessary ED visits.

 Communicate to your patients on how to seek care during and after office hours.  Communicate to your patients what is an appropriate use of the Emergency

Department.

Develop strong care team relations with your patients so they will call you first

before going to the ED.

Proactively follow-up on patients following hospital or ED admissions. Consider joining a care transition coalition in your region-Contact CNYCC Project

Manager, Tammy VanEpps.

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SLIDE 55

Patient-Centered Medical Home Alignment

 Standard 1, Element A: Patient Centered Appointment Access

  • Factor 1: Practice provides same day access for routine and urgent care-
  • Factor 2: Practice provides routine and urgent-care appointments outside regular business

hours.  Standard 1, Element B: 24/7 Access to Clinical Advice

  • Factor 1: Provides continuity of medical record information for care and advice when the
  • ffice is closed.
  • Factor 2: Practice provides timely clinical advice by telephone during and after office hours.
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SLIDE 56

Patient-Centered Medical Home Alignment

 Standard 2, Element A: Continuity of Care

  • Factor 1: Patients choose a primary care provider (and are assigned a care team-2D)
  • Factor 2: Practice monitors the percentage of visits with the primary care provider or team

High percentage of visits with the primary care provider/team builds relationships

  • Factor 3: Practice has a process in place to orient new patients to the practice

Use this time to communicate instructions on how to obtain care  Standard 2, Element B: Medical Home Responsibilities

  • Factor 2: The practice provides instructions on how to obtain care and clinical advice

during and after office hours

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SLIDE 57

Patient-Centered Medical Home Alignment

 Standard 5, Element C: Coordinate Care Transitions

  • Factor 1: Proactively identifies patients with unplanned hospital admissions and ED visits
  • Factor 2, 5: Shares clinical information with admitting hospitals and Emergency Depts.
  • Factor 3: Consistently obtains patient discharge summaries from the hospital and other

facilities

  • Factor 4: Proactively contacts patients for follow-up care following a hospital admission

and/or ED visit

  • Factor 7: Provides electronic summary of care (to other care facilities) for more than 50%
  • f patient transitions of care
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SLIDE 58

Patient-Centered Medical Home Alignment

 Standard 6, Element B: Measure Resource Use and Care Coordination

  • Practice must report their performance in Care coordination and Utilization measures that

affects health care costs.

Medication Reconciliation at Health care transitions Hospital Readmissions within 30 days Emergency Department use

Standard 6D and 6E: Set goals, analyze and improve on at least

  • ne performance measure from Standard 6B.
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SLIDE 59

Care Transitions Coalitions

Meeting of diverse stakeholders that come together in their respective

regions/community (Facilitated by CNYCC and IPRO)

Identification of regions’ patient outcomes as they relate to Care Transitions Identification of overlap of resources and referral sources Examine Current systems of Care Transitions and Best Practices within each

region/community

Goal is to improve communications and systems as they relate to the transitions of

care specific to each region. Goals are identified by each region.

Monthly meetings planned

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SLIDE 60 REGION/HOSPITAL(S) MEETING DATE TIME LOCATION COALITION LEAD IPRO LEAD COMMENTS CAYUGA COUNTY Auburn Community Hospital Danielle Audick (315)567-0450 Fred Several emails trying to connect LEWIS COUNTY Lewis County Hospital 7/6/16 11:30 -1:30 Lewis County Hospital John Herman Conference Room Gale Gunert (315)376-5463 Chris Initial meeting 6/3/16 MADISON COUNTY Community Memorial Hospital Oneida Hospital 6/29/16 10:00-11:30 Large Classroom at Oneida Hospital, 321 Genesee Street, Oneida, NY. Sherry Buglione (315)361-2031 Sara Launch followed the 4/7/16 RPAC Meeting but only hospitals attended UTICA 2 Rome Memorial Hospital 9/29/16 8:30-10:30 Rome Memorial Hospital Class Room Patty King (315)338-7190 Sara Initial in-house meeting for Rome Hospital Managers completed for 6/14/16 OSWEGO COUNTY Oswego Hospital 5/17/16 2:30-3:30 Oswego Hospital Room JPC1; JPC2 Katie Pagliaroli (315)349-5961 Chris SYRACUSE Crouse Hospital
  • St. Joseph’s Health Center
Upstate University Hospital Late July (Per Joan Dadey- PIC 6.24) TBD TBD Joan Dadey (315)470-7290 Stacey Keefe (315)720-2170 Diane Nanno (315)464-1964 Sara Initial calls with individual hospitals completed as of 6/22/16. Planning meeting early July UTICA 1 Faxton/St. Luke’s Hospital
  • St. Elizabeth’s Hospital
Early July TBD TBD Lisa Volo (315)624-5654 Sara Initial meeting 06/13/16
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SLIDE 61

Q&A

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SLIDE 62

Upcoming Meetings of Interest

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SLIDE 63

Upcoming Meetings of Interest

June 24, 2016: Virtual Office Hours – Questions on Implementation

Plans https://attendee.gotowebinar.com/register/813485048047815425

June 30, 2016 Training Webinar: Team-Based Care-It Takes a Village to Transform

a Medical Home- Register by e-mail to Karen Joncas karen.Joncas@cnycares.org

July 20-21, 2016 PCMH Training-Multiple topics-Register on-line TBD HIT PIC-July 22, 2016

https://attendee.gotowebinar.com/register/3427491475975626497

July 29, 2016: 10AM-12 Noon- Practice Transformation PIC Redesign