PUBLIC WORKS DEPARTMENT 2019-2020 BIENNIAL BUDGET Chad Bedlington - - PowerPoint PPT Presentation

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PUBLIC WORKS DEPARTMENT 2019-2020 BIENNIAL BUDGET Chad Bedlington - - PowerPoint PPT Presentation

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C ITY OF Y ELM PUBLIC WORKS DEPARTMENT 2019-2020 BIENNIAL BUDGET Chad Bedlington Patrick Hughes Public Works Director Projects & Programs Manager November 6, 2018 Yelm City Council Study Session C ITY OF Y ELM Agenda Introductions

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CITY OF YELM

PUBLIC WORKS DEPARTMENT 2019-2020 BIENNIAL BUDGET

Chad Bedlington Public Works Director

November 6, 2018 Yelm City Council Study Session

Patrick Hughes Projects & Programs Manager

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CITY OF YELM

  • Introductions

– What is Public Works? – Public Works Organization

  • Budget Overview (10,000 Ft Level)

– Operating & Capital Projects

  • General Fund

– Streets, Parks, Facilities & ER&R

  • Enterprise Funds

– Water, Wastewater, and Stormwater

  • Questions

Agenda

November 6, 2018 Yelm City Council Study Session

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CITY OF YELM

Mission

– To provide essential public services and infrastructure to the Yelm Community

Vision

– Make the City of Yelm a safe, healthy, happy home for all, with:

  • Safe neighborhoods and schools
  • Sustainable, cost effective public infrastructure
  • Strong, diverse economy
  • Vibrant public places with an enduring connection to
  • ur history

City of Yelm –Mission & Vision

2019-2020 Budget

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CITY OF YELM

The steward of your water, wastewater, stormwater, transportation, parks, and facilities infrastructure This is achieved through our Mission: Public Works provides essential services to the citizens of Yelm in a prompt, courteous, safe, efficient, and cost- effective manner. Public Works, through its dedicated employees, strives to plan, design, build, maintain, and

  • perate public infrastructure in a manner that respects the

environment and the ability of government to adequately preserve these assets for succeeding generations.

What is Public Works?

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CITY OF YELM

Services We Provide

  • Maintenance
  • Buildings (facilities)
  • Water System
  • Wastewater Reuse System
  • STEP wastewater collections system
  • Streets/Sidewalks/Parking Lots
  • Parks & ROWs
  • Animal Control
  • Fleet
  • Planning
  • Utilities
  • Transportation
  • Facilities
  • Parks
  • Emergency Response
  • Contract Management
  • Building Maintenance
  • Pavement Management
  • Interlocal Agreements
  • Franchise Agreements
  • Construction Management
  • Roads/Bridges/Culverts
  • Water Distribution Systems
  • Water Treatment Systems
  • Wastewater Collections
  • Water Reuse Facilities
  • Streets
  • Stormwater Management
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CITY OF YELM

PW Director Public Works Proj Manager Field Supervisor

Facilities

Custodian

Streets

Maintenance Worker - Mechanic Maintenance Worker -Equip Operator Maintenance Worker Seasonal Laborer

Parks

Maintenance Worker Equip Operator Maintenance Worker Maintenance Worker Seasonal Laborer Seasonal Laborer

Water

Water Lead Operator Water Operator Water Operator Water Operator Water Operator Seasonal Laborer

Sewer

WRF Manager WRF Lead Operator WRF Operator WRF Operator WRF Operator WRF Operator Seasonal Laborer Admin. Assistant

2019 Budget Public Works Organization Chart

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CITY OF YELM

PW Director Public Works Projects & Programs Administrative Assistant Field Supervisor

Facilities

Custodian

Streets

Maintenance Worker – Mechanic Maint Worker– Equipment Operator Maintenance Worker Seasonal Laborer

Parks

Maint Worker– Equipment Operator Maintenance Worker Maintenance Worker Seasonal Laborer Seasonal Laborer

Water & Sewer Utilities Manager Water

Lead Water Operator Water Operator Water Operator Water Operator Water Operator Seasonal Laborer

Sewer

Lead WRF Operator WRF Operator WRF Operator WRF Operator WRF Operator Seasonal Laborer

2020 Budget Public Works Organization Chart

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CITY OF YELM

  • General Fund (Fund 001, 302)

– Facilities/Parks, Animal Control

  • Internal Service Fund (Fund 502)

– Fleet

  • Street Fund (Fund 101, 102, and 316)
  • Enterprise Funds (400, 401, 404, 412, 413)

– Water, Sewer, Stormwater

Public Works Divisions

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CITY OF YELM

General & Internal Service Fund

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CITY OF YELM

  • Started construction of new storage facility at

Longmire Park, Improved Security, and established user rates & policies

  • Completed Investment Grade Audit for city facilities,

& initiated audit result implementation

  • Installed vehicle charging station at Yelm Community

Center

  • Updated ER&R fund & planning outlay

General & Internal Service Fund – Major 2018 Accomplishments

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CITY OF YELM

*Includes New City Hall Purchase

General & Internal Service Fund - Budget Overview

FUND # DESCRIPTION 2018 2019 2020

001 Parks $ 455,799 $ 494,540 $ 454,969 001 Animal Control $ 51,398 $ 65,578 $ 66,087 001 Facilities (Central Services) $ 401,172 $ 417,874 $ 379,597 302 Municipal Bldg Capital Proj’s* $ 2,036,171 $ 878,130 $ 200,000 502 Fleet $ 1,134,637 $ 618,459 $ 413,364

Totals: $ 3,686,718

$ 1,595,388 $ 903,444

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CITY OF YELM

Streets & Enterprise Funds

$494,540 $65,578 $417,874 $878,130 $618,459 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 Parks Animal Control Facilities (Central Services) Muni Building Fund ER&R

Expenditures Summary

2018 2019 2020

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CITY OF YELM

General Fund Expenditures

Administration $2,416,489 16% Public Safety, $5,532,011 37% Public Works & Parks, $1,181,033 , 8% Community Development, $2,482,989 , 16% Debt Service and Reserves $3,383,531 23%

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CITY OF YELM

Sources: REET 1 & 2, Gas Tax, TFC’s, Development Fees, Sales Tax, Bonds, Investment Earnings, Grants

Potential Future Funding Sources: Park Impact Fees

General & Internal Service Fund - Revenues

Fund # Fund Desc 2018 2019 2020 001 Parks 001 Animal Control 001 Facilities (Central Services) 302 Muni Building Fund 2,404,567 $ 808,851 $ 329,221 $ 502 ER&R 1,282,151 $ 786,537 $ 574,223 $ REVENUES Shared Revenue Sources Across General Fund

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CITY OF YELM

Parks, Recreation, and Open Space Master Plan 2018 2019 2020 21 302 20 Year CIP: Prioritize and Provide Engineering Estimates $50,000 Yelm City Park 22 302 Splash Pad $269,389 $83,005 23 302 Playground Equipment $289,590 Cochrane Park 24 302 Replace Dock and Handrails $25,000 Longmire Community Park 25 302 Replace Ball Fields and Turf $412,800 26 302 Maintenance Shed Expansion $24,000 27 302 Feasiblity of Improvements and Concepts $150,000

General & Internal Service Fund – Capital Projects 2019-2020

City Wide Rehabilitation 2018 2019 2020 19 302 Investment Grade Energy Audit (Phase 1) $52,200 20 302 Implement Energy Savings Plan (Phase 2) $400,000

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CITY OF YELM

  • Design and construct Cochrane Park Multiuse Path
  • Complete construction of Pump Park
  • Complete a 20-year Capital Parks Implementation Plan and

funding strategy

  • Complete construction of City Park Splash Pad and Playground

Equipment

  • Complete relocation of staff/equipment to new City Hall
  • Acquire funding and complete design and construction of

energy efficiencies for city wide facilities

General & Internal Service Fund – Goals/Objectives 2019-2020

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CITY OF YELM

Street & Enterprise Funds

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CITY OF YELM

Public Works Divisions: Streets Water Wastewater Water Reuse Stormwater

Street & Enterprise Funds

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CITY OF YELM

Major 2018 Accomplishments

Streets/Sidewalks

  • Adopted 6-Year Pavement Management Planning Strategy
  • Completed Regional Travel Demand Modeling and Local Model Forecasts
  • Completed construction of Cullens Road Overlay
  • Completed environmental assessments for Fort Stevens Pedestrian

Improvements & secured project funding

  • Completed final design of Fort Stevens Pedestrian Improvements
  • Began environmental (NEPA) phase for Mill Road Sidewalk
  • Completed GIS inventory of all ADA ramps for use in ADA Transition Plan

Street & Enterprise Funds

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CITY OF YELM

Water

  • Competed construction of 2017 AC Water Main Improvements
  • Replaced approximately 420 water meters between July and October
  • Repaired 1 water main break
  • Completed Siting Study for SE Water Reservoir and retained consultant for property acquisition

for reservoir Wastewater

  • Fulfilled maintenance and repair of 150 S.T.E.P. tanks and holding facilities for commercial and

residential homes to include inspection, testing of new facilities, and responded to over 220 alarms in 2018.

  • Completed design and construction of Water Reclamation Facility (WRF) Phase 1 Improvements
  • Began design of Water Reclamation Facility Phase 2 Improvements including an investment

grade audit for efficiency. Stormwater

  • Initiated GIS mapping of storm water facilities, and completed mapping the locations of 1258

storm inlets and 64 storm basins

  • Initiated Drainage Study for Bald Hills Road

General

  • Completed Rate Analysis for Sewer, Storm, and Water and adopted new rates for 2018-2020
  • Updated 6-year Capital Improvement Plan

Street & Enterprise Funds

Major 2018 Accomplishments (cont.)

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CITY OF YELM

Street & Enterprise Funds Budget Overview

FUND # DESCRIPTION 2018 2019 2020

101 Street Ops $ 422,603 $ 501,829 $ 509,480 102 Arterial Street $ 72,243 $ 180,500 $ 115,000 316 Road & Street Construction $ 566,316 $ 1,160,006 $ 2,238,291 Totals: $ 1,061,162 $ 1,842,335 $ 2,862,771 400 Stormwater Fund $ 360,910 $ 316,332 $ 396,678 401 Water Ops $ 2,524,309 $ 2,774,996 $ 2,763,613 404 Water Capital $ 822,759 $ 1,720,000 $ 1,903,626 412 Sewer Ops $ 2,531,289 $ 2,937,720 $ 2,933,710 413 Sewer Capital $ 1,609,904 $ 3,054,200 $ 3,908,195 Totals: $ 7,849,171 $ 10,803,248 $ 11,905,822

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CITY OF YELM

Streets & Enterprise Funds

$509,480 $115,000 $2,238,291 $396,678 $2,763,613 $1,903,626 $2,933,710 $3,908,195 $- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 Street Ops Arterial Street Road & Street Construction Stormwater Fund Water Ops Water Capital Sewer Ops Sewer Capital

Expenditures Summary

2018 2019 2020

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CITY OF YELM Funding Sources: Rates, Grants, Loans, Bonds, Investment Earnings

Water & Sewer Rate Review will be done in late 2019

Street & Enterprise Fund Revenues

Fund # Fund Desc 2018 2019 2020 101 Street Ops $ 552,622 $ 553,152 $ 550,466 102 Arterial Street $ 193,190 $ 214,303 $ 118,103 316 Road & Street Construction $ 774,855 $ 1,459,301 $ 2,514,100 Totals: $ 1,520,667 $ 2,226,756 $ 3,182,669 400 Stormwater Fund $ 262,144 $ 329,860 $ 427,605 401 Water Ops $ 3,324,001 $ 3,496,083 $ 3,667,687 404 Water Capital $ 372,626 $ 407,500 $ 455,000 412 Sewer Ops $ 2,590,000 $ 2,796,500 $ 3,040,000 413 Sewer Capital $ 1,359,841 $ 1,055,000 $ 3,305,333 Totals: $ 7,908,612 $ 8,084,943 $ 10,895,625

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CITY OF YELM

Capital Improvements (Streets/Trails)

Note: Full List of Cap Projects in the budget documents

Street & Enterprise Funds

Street Preservation and Maintenance (Overlay Program) 2018 2019 2020 4 316 Pavement Management System (PMS) Program City Wide Evaluation $15,000 5A 316 Annual Overlay Program $30,000 $50,000 $50,000 5B 316 Annual Pavement Preservation Program $130,000 $125,000 6 400 Bald Hill Rd SE at Yelm Creek - City Limit to 5 Corners - Feasibility Study $20,000 Street Projects 7 316 SW Mosman Ave Phase 2 - Railroad to Longmire $89,342 $609,595 $1,232,401 8 316 Mosman Ave E Phase 3 - 2nd St to Clark Road 9 316 Coates Ave NW - Killion to Cullens Road $1,710 $80,890 10 316 Burnett/93rd Intersection - Realignment & Traffic Signal $150,000 11 316 Longmire/SR 510 Intersection - Traffic Signal Non-Motorized Projects 12 316 ADA Compliance Annual Program $20,000 $20,000 $20,000 13 316 Fort Stevens Elementary Pedestrian Improvements $408,029 $386,600 14 316 Mill Road SE Sidewalk & Pedestrian Crossing $67,000 $485,500 15 316 Cochrane Park Multiuse Path $75,000 16 316 2nd Street SE Sidewalk $50,000

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CITY OF YELM

Capital Improvements (Utilities)

Note: Full List of Capital Projects is in the annual budget documents

Street & Enterprise Funds

Water System CIP 2018 2019 2020 29 402 2017 Asbestos Cement Water Main Replacement $797,759 30 402 SE Reservoir - Siting, Design and Construction $1,550,000 $1,000,000 31 402 2019 Asbestos Cement Water Main Replacement $170,000 $700,000 32 402 2020 Watermain Replacement Program $175,000 Sewer System CIP 2018 2019 2020 37 413 WRF Phase 1 Immediate Upgrades - SCADA and Reclaimed Pump System $1,267,652 38 413 WRF Phase 2 Facility Upgrades $112,000 $1,799,200 $3,185,333 41 413 Collection System Improvements $170,000 $180,000 42 413 Longmire Community Park - Remove Reclaimed Water Tanks $10,000 43 413 Cochrane Park - Reuse Water Treatment and Outfall Improvements $80,252 $950,000 $500,000

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CITY OF YELM

Goals and Objectives 2019-2020 (Non-Capital)

General

  • Reorganize the Public Works Department in 2020 to create efficiencies and

accommodate growing demand on water, sewer and street infrastructure

  • Update Development Standards and Inspection Program

Streets

  • Prioritize Annual Road Maintenance Program (maintain what we have)
  • Secure funding, and design for Mill Road & 2nd Street Sidewalk Projects

Street & Enterprise Funds

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CITY OF YELM

Goals and Objectives 2019-2020 (Non-Capital)

Stormwater

  • Complete Study and funding strategy for Bald Hills Road
  • Continue mapping of stormwater facilities in preparation for NPDES Phase 2

compliance Water

  • Water Rights
  • Bring SW Well 1A back online

Wastewater & Water Reuse

  • Wastewater (Ops efficiencies)
  • Water Reuse (Training new SCADA)

Note: Full List of G&O’s in the budget doc’s

Street & Enterprise Funds

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CITY OF YELM

QUESTIONS OR COMMENTS?

Chad Bedlington, Public Works Director (360) 458-8412 chadb@yelmwa.gov Patrick Hughes, Projects & Programs Manager (360) 458-8499 patrickh@yelmwa.gov

November 6, 2018 Yelm City Council Study Session

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CITY OF YELM

Water System Capacity & Demand (ERU’s)

  • 1,000

2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 10,000

2010 2011 2012 2013 2014 2015 2016 2017

Water Rights (Qa) Storage Capacity Source Capacity (Qi)