RELEASING TIME TO CARE TEAMS CALL WEDNESDAY, MAY 14, 2014 What Well - - PowerPoint PPT Presentation

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RELEASING TIME TO CARE TEAMS CALL WEDNESDAY, MAY 14, 2014 What Well Cover Today 1) Introduction to WebEx 2) Roles & responsibilities 3) Setting up a Steering Committee 4) Developing your communications plan 5) Getting ready 6) Planning

SLIDE 1

RELEASING TIME TO CARE TEAMS CALL

WEDNESDAY, MAY 14, 2014

SLIDE 2

What We’ll Cover Today

1) Introduction to WebEx 2) Roles & responsibilities 3) Setting up a Steering Committee 4) Developing your communications plan 5) Getting ready 6) Planning your launch 7) Teams call schedule 8) Questions

SLIDE 3

Roles & Responsibilities

Executive Sponsor
Senior Leader
Project Leader
Ward Leaders (includes nursing, allied health,

physicians, unit clerks, administrative staff, etc.)

External Facilitator (e.g. QI, Lean)
Patients & Family Members

SLIDE 4

Setting Up a Steering Committee – Members

Regional vs. Local Steering

Executive Leader
Project Leader
Clinical Director
Quality Improvement Representative
Finance Representative
Frontline Leaders
Interdisciplinary Members
BCNU

SLIDE 5

Steering Committee – Responsibilities

Meet monthly to:

₋ Review progress ₋ Offer direction, expertise & support ₋ Maintain forward momentum

Assist with communications
Help with barriers
Participate in audits
Visit the unit regularly

SLIDE 6

SLIDE 7

Communications Plan

Vital to success
Nothing beats face-to-face!
Consider the following:

₋ Who needs to know? ₋ Why do you want them to know? ₋ How will this affect them? ₋ Do you need their help? ₋ What is your plan for communicating with all stakeholders?

Additional resources:

Consult Executive Leader’s Guide (p. 54-59)
Communications folder on CLWK.ca
BC RT2C video coming soon; in the meantime, you can use the

following video from CareOregon: http://vimeo.com/23906634

SLIDE 8

Sample Communications Plan

Source: Executive Leader’s Guide, p. 58

SLIDE 9

Getting Ready

Ensure protected time for RT2C
Identify & order needed supplies
Arrange for supply installation, if needed
Form a vision for your unit (include everyone!)
Find out what data is available to you
Take “before” pictures to help you see how far you’ve

come

Prepare for your launch

SLIDE 10

Getting Ready – Checklist

 All roles confirmed  Steering Committee established  Meeting schedule defined and initial meetings set up  Communications plan developed & implementation underway  Protected time allocated for RT2C  Supplies ordered and installed  Vision formed  Have accessed baseline data  “Before” pictures of unit  Planning completed for launch

SLIDE 11