School of Chemistry & Biochemistry SCHOOL MEETING FEBRUARY 27 - - PowerPoint PPT Presentation

School of Chemistry & Biochemistry

SCHOOL MEETING – FEBRUARY 27 2012

FACULTY OF LIFE AND PHYSICAL SCIENCES

!

AGENDA

• 1. UWA Travel Requisitioning System - Trobexis. Rob Shannon (Strategic Planning -

Financial Services) will give a short presentation on Trobexis, what it involves, and how it will affect the way we work. POSTPONED TO NEXT MEETING.

• 2. School structure and governance - update.
• 3. How do we compare with other Schools?
• 4. Large enrolment numbers.
• 5. Other School matters: Coordinator of 1st Year Studies; visitor procedure; printing

quotas; HDR joint candidature; 3rd Floor Tearoom

The University of Western Australia

School of Chemistry & Biochemistry

SCHOOL MEETING – FEBRUARY 27 2012 As part of the Procurement Transformation Project, several efficiencies were identified including: the way authorisation is granted; quotes are obtained and all responsibilities are met in relation to duty of care for travellers. These have been incorporated in Trobexis, The University’s new online Travel Requisitioning System. How will Trobexis benefit our travellers? It will provide:

• Reduced processing time
• Removal of paper forms
• Electronic delegated approvals
• Online access to travel diaries
• Automated submission to International SOS - The University’s 24/7 traveller tracking system for people stranded in

foreign countries due to events such as earthquakes, medical/security incidents.

• Improved overview of the booking process

Trobexis will also deliver the following benefits to your Faculty:

• Improved risk management of travel to high risk regions
• Greater reporting
• Reduction in invoice processing time
• Workflow for travel approval and high risk travel

For those who prefer to self-train, user guides are available at: http://www.finserv.uwa.edu.au/finapps/travel_requisition/training_notes

Trobexis email - June 2011

The University of Western Australia

School of Chemistry & Biochemistry

Governance structure - February 2012

Head of School Mark Spackman Deputy Head Lawrie Abraham Business Manager Julie La Spina Technical Operations Manager Greg Allen Finance Manager Animesh Ghosh Program Coordinators - NC2012 majors Murray Baker - Chemistry Lawrie Abraham - Biochemistry & Molecular Biology Martha Ludwig - Genetics Graduate Research Coordinator Allan McKinley Chair, SCB Research Cmtee TBA Chair, SCB Teaching & Learning Cmtee Martha Ludwig FLPS T&L Committee FLPS Research Committee Graduate Research School FLPS Board FLPS Executive

SCHOOL MEETING – FEBRUARY 27 2012

The University of Western Australia

School of Chemistry & Biochemistry

How do we compare with other Schools?

SCHOOL MEETING – FEBRUARY 27 2012

• Measured by load in 2012 SC&B is the equal second largest School in FLPS: 807

EFTSL (24 Feb) cf. 1605 for previous School of BBCS in 2011 (others are Anatomy, Physiology & Human Biology - 911 EFTSL; Psychology - 808; SSEH - 464; Physics

• 235)
• For comparison, total load for FNAS is 1220 EFTSL (Earth & Environment - 469;

Animal Biology - 231; Plant Biology - 247)

• SC&B is slightly smaller than the Faculty of Architecture, Landscape & Visual Arts

(840) and the School of Humanities (866). Apart from the Business School (which is huge!), the largest School in the University is Social & Cultural Studies - 1514

• Of these 807 EFTSL, 502 are domestic, 228 international offshore (PSB

Singapore), 75 international onshore. There are ~33 PG students in chemistry, ~50 in biochemistry/molecular biology/genetics

• Currently comprises ~38 teaching/research and research staff (including 1 ARC

Prof Fellow, 2 ARC/NHMRC Res Fellows, 2 ARC Future Fellows, 1 ARC APD) and ~27 admin/professional staff

The University of Western Australia

School of Chemistry & Biochemistry

Some enrolment numbers at 24 February (2011 numbers in parentheses)

SCHOOL MEETING – FEBRUARY 27 2012

Semester 1 Semester 2 BIOC2201 249 (187) BIOC2202 184 (114) CHEM1001 389 (462) CHEM1001 62 (439) CHEM1002 228 (424) CHEM1002 257 (406) CHEM1003 350 (349) CHEM1004 736 (165) CHEM2001 126 (102*) CHEM2002 76 (65*) GENE2204 173 (66) CHEM2003 89 (82*) SCIE2225 116 (93) GENE2230 87 (65) SCIE1106 798 (525) total = 451 total = 485 How does level 1 load compare? CHEM1XXX + SCIE1106/3: 302.5 EFTSL in 2011 286.0 EFTSL in 2012 - down 5.5%

The University of Western Australia

School of Chemistry & Biochemistry

SCHOOL MEETING – JANUARY 30 2012

Other School matters

• Coordinator of First-Year Studies: Dr Dino Spagnoli commenced today. Welcome Dino!
• Printing quotas: Student printing quotas have been set to zero unless a minimal quota is

necessary - there are a small number of units falling into this category. IT were trying to enable an alternative printing solution last week to ensure any mandatory printing requirements were met - I am unsure if this was successful.

• Visitor procedure: See email of 24 February.
• Joint candidature of HDR students: It is the responsibility of the supervisor in the School

to ensure that an appropriate share of funds for HDR load and completion flow to the

• School. BOTH SCHOOLS must sign off on the Research Proposal Coversheet (RP) - if in

doubt ask!

• Meeting requests: Now made through the calendaring system; this way built-in reminders

and cancellations will be automatically adjusted.

• 3rd Floor Tearoom: Overwhelming requests for pool/ table tennis table; good coffee;

plants; different colours (not orange); different seating - tables for food not feet; bigger bins (including recycling bins); newspapers; board games; great art work; achievements of staff. … Volunteers needed to work with Julie.

• Inauguration of School of Chemistry & Biochemistry: May 7 at 3:30 pm….. more later.

The University of Western Australia

School of Chemistry & Biochemistry

SCHOOL MEETING – JANUARY 30 2012

Forthcoming Meetings

• Monday 26 March 2:00 pm in G.33
• Monday 30 April 2:00 pm - venue to be confirmed
• Monday 28 May 2:00 pm - venue to be confirmed
• Last Monday of each month!