Scrambling for Money: How to Run a Fundraiser for Your Chapter - - PowerPoint PPT Presentation

William Ruth Scrambling for Money: How to Run a Fundraiser for Your Chapter

Who Am I?

• USF AIChE Conference

Chair and Sampling Science Advertising Director

• USF Class of ’17
• NOT a beer aficionado

William Ruth

Who Are We?

• Secretary: Phillip Monte
• Advertising: William Ruth
• Donations: Bradley Lucht
• Sales and Hospitality:

Brea-Monique Gowdy & Amy Deibner

• Presentation: Talon Bullard
• Volunteer: Madison Rice
• Web Director: Anna Wright

Sampling Science 2017 Directors

Directors Sampling Science 2017

Coordinators Sampling Science 2017

• USF AIChE Co-Fundraising Chairs:

Cristina Colon & Patrick Hanson

• SWE Fundraising Chair: Daniela Allbright

What is Sampling Science (SS)?

• Originally created by Anna

Hayes and Taylor Lubeki as AIChE & SWE’s first major fundraising event

• Premier beer tasting and beer

science lecture series

• 100% student founded and
• perated
• Over 15 local and national

breweries participate

• Five guest speakers focusing on

beer-related science topics

• February 2018 will mark the 4th

annual Sampling Science event!

Getting Started

• Needed more successful fundraising results – bake sales weren’t

working to fund events like:

– Engineering EXPO – Community outreach – Member and professional development

• 2014 Fundraising Chairs pitched the ideas to the Executive Boards

– Efficiency lost on planning many small events – Formal proposal with expected outcomes and preliminary logistics

• Teamwork is always better à SWE and AIChE join forces

– Contract made for financial integrity – Work split evenly – Bigger volunteer effort and wider range of attendees

Planning

• Fundraising committee created
• Defined the event
• Established a date and sought venue
• Created a website and flyer
• Sought sponsors, breweries, speakers and

vendors

• Advertised everywhere!

Fundraising Committee

• Why is a committee needed?
• How was it organized?
• What were the pros and cons of a

committee?

You’ll Need All The Help You Can Get

Sponsors, Breweries, and Speakers

• How were they chosen and why were they

approached?

• What worked and didn’t work?

It All Comes Down to Sampling Science’s Purpose and Image!

Advertising

• Who/where did we go to advertise?

– Social Media Announcements – Facebook Ads – Flyers – Brewer and Vendor Website Calendars – Local Event Calendars

• What was most effective for advertising?

– Returning patrons & word of mouth

You Can Never Advertise TOO Much

Risk vs. Reward

• This year’s event totaled $6,753.59 in profit

– As much as the first two years combined!

• Formed stronger bonds and friendships
• Got our missions out to the community
• Sold out of tickets the day before the event – first time in

event history!

General Words of Wisdom

• Take notes and keep all information!
• Organization is your best friend and most loyal ally
• What you put in is what you get out
• Communicate clearly and often with everyone

– Check up on director’s tasks

• Don’t be afraid to take charge!
• Advertise, advertise, advertise, & advertise
• Learn from last year’s mistakes

How Did It Help Us?

• Formed strong leadership skills and interpersonal

skills

• Professional connections that could last a lifetime

– Anna Hayes interned at one of the breweries

• Friendliness and respect for vendors and brewers

mean strong relationships for future events

• Incredible talking point for interviews

– Taylor Lubecki secured a job with Northrup Grumman – Cristina Colon secured a job with Georgia-Pacific

Questions?