Tennis Club Annual General Meeting 21 November, 2016 Agenda 1. - - PowerPoint PPT Presentation
Donabate Portrane Tennis Club Annual General Meeting 21 November, 2016 Agenda 1. Minutes of the prior AGM and matters arising 2. Chairpersons Report 3. Secretarys Report 4. Treasurers Report and Annual Accounts 5. Budget and Plan for
Annual General Meeting 21 November, 2016
Appointment of Project Manager/Technical Supervisor Planning Permission Completion of Memorandum of Agreement with DGC Completion of Lease Agreement with DGC Registering of Lease Agreement Completion of Tender Documents Confirmation of award of Sports Capital funding for DPTC DPTC Brochure Awarding of the Contract to Emerald Turning of the First Sod 18-May-16
Completion of Courts 8-July-16 Summer Tennis Camps 18-July-16 Open Day 24-July -16 Court Booking System Adult Coaching and Friday Night Social Tennis Summer Music and Dance Night 13-Aug-16 Installation of Floodlights Pathway to courts Round Robins Entry into Winter League
Junior Captains Club Development Membership Fundraising and Social Corporate Sponsorship Grants Facilities Recruitment
Key focus for next year – retention
and expansion
To date total number of members
is 323
Our target for year 1 is 100
families and 50 adults
Promotional Activities
Supervalu Stand “Try Tennis” Event Special 6 month Offer PRO/Marketing Role Member introduce a member
Current Membership
Membership Type No.
Adults
Children 10 yr. Family 32 63 65 10 yr. Adult 2 2 Family 40 80 77 Adult 21 21 Junior 11 11 Senior 3 3 Student 1 1 Total 110 170 153
153 Juniors Summer Camps/Mid-term camps Social Tennis for 9y.o.+ Junior Coaching Parent and Child Coaching Junior Competitions Junior Captains Child Protection Future plans:
Competitions Round Robins Leagues participation Working with Schools
170 Adult members Captains Committee Social Tennis
Friday Night Ladies’ Tuesday Morning Men’s Social Tennis Evening
Round Robin Competition Dublin Lawn Tennis Council Leagues Adult Coaching Cava Christmas – December 9th, 8:30 pm
2015 concluded with funds of €34,710 and owing €2,898.
1/1/2015 To 31/12/2015 2015
Income Fundraising 4,098 Grants Received 500 Total Income 4,598 Running Expenses Professional Fees 516 Miscellaneous 120 Bank Charges 20 Total Expenses 656 Other Income Interest Income 11 Total Other Income 11 Income less Expenses 3,953
Construction of Courts & Other Income and Expenses Continuous Development of Club Facilities
Security System Fence for Access path Club Signage Viewing Cabin Seating/Storage WC Facilities at Courts Build Courts 5 & 6 Bike Rack
Income € Construction Costs € Running Expenses € 217,440 247,508 6,155
The Club are very grateful to all our Sponsors
Court Sponsors
Other Sponsors
Original constitution drafted for Limited Company in 2014 2016 Updates include:
Simplification and alignment to Companies Act 2014 Revenue Specific requirements to reflect not-for-profit nature of the Club (inc.
Audit requirement)
Inclusion of Child Protection Statement Process for establishing Rules and Regulations Management Committee elections Role and Powers of the Management Committee
Updated Draft is available on Club’s website:
http://donabatetennis.com/about-us-2/agm/2016-agm/
Chairperson
Secretary
Treasurer
Ladies' Captain
Men's Captain
Public Relations Officer/Marketing Coordinator
Child Protection Officer
Junior Coordinator
Club Development Coordinator
Facilities Coordinator and Golf Club Liaison
Minutes Secretary
Membership Secretary
Fundraising and Social Coordinator
Other roles required (subcommittees):
Second Child Protection Officer
Communications coordinator (Website/Facebook updates)
Graphic Designer