Toolkit for Southeast Asian Horizon 2020 National Contact Points - - PDF document

Toolkit for Southeast Asian Horizon 2020 National Contact Points

TABLE OF CONTENTS

A) Information on Horizon 2020 (H2020)

........................................... 4

What is H2020?

........................................................................ 4

Why Participate in H2020? .........................................................

5

Can Southeast Asian Researchers Participate in H2020?

.............. 6

What is the EU’s International S&T Cooperation Policy? ...............

7

How to Participate?

.................................................................... 7

Southeast Asia in H2020 ...........................................................

8

B) Role of National Contact Points (NCP) in H2020 .........................

11

Objectives and aims of an NCP.................................................

11

Brief Information on the NCP Establishment in SEA

.................... 12

Information on the NCP Organisations in SEA: Your H2020 Contacts in SEA

................................................... 12

C) H2020 Basic Terminology

......................................................... 19

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Aim of the Document The aim of this document is to give some basic background information on the EU Research and Innovation Programme Horizon 2020 (H2020) to the newly established Southeast Asian National Contact Points (NCP). Brief Information on the SEA-EU-NET1 The “SEA-EU-NET” project has been set up to expand scientific collaboration between Europe and Southeast Asia in a more strategic and coherent

• manner. The project was launched in January 2008 and involves 16 key

institutions from the two regions. It will adopt an evidence-based approach to increase the quality, quantity, profile and impact of Science and Technology (S&T) cooperation between the member countries of the Association of Southeast Asian Nations (ASEAN) and the Member- and Associated States of the EU Seventh Framework Programme for Research and Technological Development and the Research and Innovation Programme Horizon 2020. This is in support of the international strategy of the EU, and in particular the specific objectives of the H2020 - the EU’s primary funding opportunity for collaborative scientific research. The SEA-EU-NET project runs through to the end of 2011 and continues its activities under SEA-EU-NET2 until 2015. The SEA-EU-NET2 project is supporting the establishment of National Contact Points in Southeast Asia.

1 www.sea-eu.net

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A) Information on H2020

What is H2020? 2

H2020 is the EU Research and Innovation Programme. It will last for seven years from 2013 until 2020. The programme has a total budget of over € 50

• billion. This represents a substantial increase compared with the previous

Framework Programmes, a reflection of the high priority of research in Europe and the importance of international scientific cooperation. The money will (for the most part) be spent on grants to research actors all

• ver Europe as well as outside of Europe in order to co-finance
• Research and Innovation Actions and
• Innovation Actions

Grants are determined on the basis of calls for proposals and a peer review process. H2020 is made up of 3 main blocks of activities forming 3 specific programmes plus a specific programme on nuclear research and for the Joint Research Centre (JRC): Excellent Science Frontier research Industrial Leadership Towards powerful new technologies Societal Challenges Challenge-based approach brings together resources and knowledge Euratom — Nuclear research and training Joint Research Centre

2 http://ec.europa.eu/programmes/horizon2020/en

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Why Participate in H2020?

The Horizon 2020 Programme is Europe’s largest funding opportunity for research and innovation in all scientific domains. It is providing funding support to a broad range of projects and activities in Science, Technology and Innovation:

• Applied research within multi-partner consortia
• Individual basic research projects
• Innovation Support for SMEs (Small and medium enterprises)
• Scientific networks (exchange, coordination and integration)
• Research by public-private partnerships
• Career development and training of researchers
• Access to research infrastructures, co-financing of new, unique

research infrastructures at the European level

• Conferences, studies and exchange of best practice

The motivation for participating in H2020 projects varies. SMEs, universities, public authorities, associations, research centres all find good reasons to participate:

• Supporting competitiveness through strategic partnerships
• Involvement in leading-edge research projects
• Address specific problems on the basis of mutual interest and mutual

benefit

• Building international research networks
• Information about future trends in research
• Developing common standards/market opportunities
• Developing research for the global knowledge-based economy
• Scale of challenges = international collaboration more effective than

regional approaches (climate change, environment etc.)

• Access to knowledge and technologies of pan-European consortia

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• Potential new contacts, networks and markets
• Intellectual property rights
• Increasing the mobility of individual researchers – brain circulation
• Integrating Third Country and European scientific and technological

potential

• Sharing of best practices and knowledge transfer
• Contact with promising young researchers and potential new

employees

• Networking (the opportunity to participate in further projects)

Can Southeast Asian Researchers Participate in H2020?

The simple answer is yes. Nearly all elements of H2020 are open to partipation by Southeast Asian reseachers. Organisations and researchers from more than 100 countries all over the world are already involved in EU research programmes. Countries in Southeast Asia fall in the category of “Third Countries” and in most cases can be funded through H2020. Third Countries are countries which are:

• Not a Member State of the European Union (Austria, Belgium,

Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, UK)

• Not associated to the framework programme (Albania, Bosnia and

Herzegovina, Croatia, FYR Macedonia, Montenegro, Serbia, Turkey, Iceland, Liechtenstein, Norway, Israel) Third countries include:

• Countries neighbouring the EU (Mediterranean Partner Countries,

Western Balkans, Eastern European and Central Asian Countries)

• Developing countries (ACP, ASIA, Latin America)

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• Emerging economies (e.g. China, India, Brazil, Russia, South Africa)

H2020 is very much built on the idea of reseach consortia i.e. a number of reseach partners coming together in a single proposal. A general minimum condition for particpation is that a consortium must have at least 3 partners from 3 different European countries.

What is the EU’s International S&T Copperation Policy?

European international cooperation policy has three objectives:

• To support European competitiveness through strategic partnerships

with countries outside of Europe, including Southeast Asia, in selected fields of science and by engaging the best Third Country scientists to work in and with Europe.

• To enhance the production of knowledge and scientific excellence by

enabling European universities, research institutions and firms to establish contact with their partners in non-European countries and thereby facilitating access to research environments outside Europe and promoting synergies on a global scale.

• To address specific problems that Third Countries face or that have a

global character, on the basis of mutual interest and mutual benefit.

How to Participate?

• 1. Understand the basic principles:

The EU H2020 Programme is a top-down European research programme focusing on applied research which is open to researchers from the rest of the

• world. The main H2020 information service is the European Commission’s

website http://ec.europa.eu/programmes/horizon2020/

• 2. Place your research in the H2020 context:

Given that H2020 is a European funding programme, it is importnat to see how and where your research fits into the programme context. You should therefore look closely at the various work programmes which are published on an annual basis to see which calls might be of interest to you and your

• rgansiation The current open calls are available at the so called “Participant

Portal”. http://ec.europa.eu/research/participants/portal/desktop/en/home.html

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Even if the current work programmes do not cover your areas of interest, it is worth keeping an eye on future work programmes.

• 3. Find the right partners:

The basic requirement for each H2020 project is that at least three researchers from different EU Member States or Associated Countries participate in addition to any other international researchers. Hence, it is key for Southeast researchers to have pre-existing links, or, if not, to build strategic links with researchers and research institutions in Europe that are involved in similar research. Your existing partners in Europe might plan to participate in an H2020 project, or might at least know who in Europe will be participating in an H2020 project. It is then up to you to convince your European partners that they include you in an H2020 project. The coordinator

• f an H2020 project is almost always a European researcher or organisation,

so it is essential to be in touch with the key European researchers in your field.

• 4. How to Find a European Partner?
• Screen you own existing international contacts
• Use the network of H2020 National Contact Points

http://ec.europa.eu/research/participants/portal/desktop/en/support/nat ional_contact_points.html

• Publish your partner-search. Advertise your partnering needs by

publishing your own online profile: http://ec.europa.eu/research/participants/docs/h2020-funding- guide/grants/applying-for-funding/find-partners_en.htm

• Fill out the Partner Search Forms
• Attend information days, brokerage events etc…

Southeast Asia in the European Framework Programmes 3

In the 6th Research Framework Programme (FP6: 2002-2006) alone, some 89 collaborative scientific projects mobilised 121 participations from ASEAN

3http://ec.europa.eu/research/iscp/index.cfm?lg=en&pg=publications2009 8

members and 521 European (and other non-ASEAN) teams with a total value

• f more than € 388 million.

Under the 7th Research Framework Programme (2007-2013), the international dimension got more relevance again: http://sea-eu.net/object/document/19 The international dimension is intended to be more substantial, better coordinated and integrated into all its components. A high percentage of research opportunities are directly relevant for improved transitions towards sustainable development and a better grasp of the socio-economic conditions for change. FP7 also created an enabling framework for such cooperation through measures on scientific and technological policy dialogue, promotion and activities to improve coordination of international S&T cooperation of EU Member States. While all funding streams are open for participation by Southeast Asia researchers, the specific programmes on agro-food, environment (including climate change), energy, transport, information society technologies, nanoscience and nanotechnologies offer numerous opportunities to develop mutually beneficial cooperation. There has been a total flow of €28.9milion of EC contributions to SEA. Thailand, Vietnam and Indonesia are the largest recipients. Southeast Asia research teams have been involved in 112 distinct FP7 projects which equals 234 project participations (as of July 2014 – see Chart 1). Southeast Asian countries with prior FP6 experience have scored with an upward tendency and have also started diversifying cooperation into such areas as energy and international research infrastructures. A number of technology research and industrial collaborations are already in place at bilateral and bi-regional levels and can serve as an important springboard for EU-Southeast Asia collaboration under H2020.

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Number of project participations different thematic fields TOTAL

ENE RGY ENV HEA LTH ICT FAB NMP InCo SPA SSH TPT

Indonesia 5 7 5 5 2 1 1 28 Malaysia 2 3 4 7 5 2 1 1 31 Philippines 6 3 3 3 1 1 1 23 Singapore 1 1 4 8 1 2 1 23 Thailand 1 4 7 3 8 2 5 2 3 41 Brunei 3 1 1 Viet Nam 1 8 8 4 10 2 2 2 2 41 Lao 2 1 1 2 6 Myanmar 1 1 Cambodia 1 2 3 1 7 234 Chart 1: Total Number of Project Participations by SEA researchers in thematic FP7- Cooperation programmes (as of July 2014)

18 Participations can be counted in the two Fellowship schemes of Marie- Curie (16) and ERC (2) and 10 participations in the Science for Society part of FP7.

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B) Role of National Contact Points (NCP) in H2020

Objectives and aims of an NCP NCP Guiding Principles

• 1. Informing, Awareness Raising

Disseminate information from the European Commission on:

• H2020 structure, objectives, participation opportunities (calls and

topics)

• Rules of Participation and technical issues
• EC activities
• Horizontal Issues (Gender balance, ethics, science in Society)
• SMEs
• Other Community Programmes (CIP, EUREKA, COST)
• 2. Advising, Assisting and Training
• Advise on project topics, funding schemes, administrative-legal-

financial issues

• Assist in partner search / partner expertise promotion
• Improve the participation of new actors and SMEs
• Organise training sessions
• Organise focused training seminars to SMEs, industry, academia, and

researchers on H2020 topics (legal & financial issues, research areas

• f thematic priorities, rules of participation)
• 3. Signposting and Feedback to EC
• Feedback on problems and difficulties in implementation of H2020
• Feedback on potential partners who need assistance (as well as to EU
• rganisations)

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• Inform EC about NCP activities (invite EC officials)

Brief Information on the NCP Establishment in SEA

Most SEA countries have established the basis of a NCP network in their respective countries. To date Thailand, Malaysia and Indonesia have formally established NCPs. Thailand has NCPs covering all 10 thematic areas as well as Peoples and INCO. Malaysia has registered 6 NCPs covering energy, environment, health, bio and ICT. Indonesia has appointed a National NCP as well as NCPs covering health, ICT and Bio. Other Southeast Asian countries are in various stages of establishing their own NCP Networks. A two-week NCP Training, covering all practical and administrative aspects of H2020 was organized in the beginning of 2009 and it was very successful. However some challenges remain. More integration with the European NCP network is needed and and more information exchange between SEA and European researchers is required.

Information on the NCP Organisations in SEA: Your H2020 Contacts in SEA 4

See also “Search for your NCP” RISTEK (Indonesia) The State Ministry of Research and Technology, established in 1962, has the responsibility to assist the President of the Republic of Indonesia in formulating national policies and implementing coordination in the field of research, science and technology, with the vision of establishing Science and Technology as the main force for sustainable prosperity and the nation's

• civilizations. In order to execute the given responsibilities, the Minister is

assisted by five deputies as following: The International Office supports bi-lateral and multi-lateral science and technology cooperation with more than 10 countries, among others: Germany (BMBF), Netherlands (KNAW), China (MOST), South Africa (DST), Australia

4 www.sea-eu.net

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(DEST), Italy (Ministry of Foreign Affairs), Iran, Austria, Hungary, in order to strengthen long standing relationship with these countries. The on-going multi- lateral cooperations are the ASEAN Committee on Science and Technology (ASEAN COST), the Non Aligned Movement Science and the Technology Centre (NAM S&T), furthermore IAEA, FEALAC, APSCO. The international research, science and technology program division is also responsible for Event Calendar pertaining to international collaboration. It

• rganises international forums, high ranking official visits to other countries

aim to establish and/or strengthen the existing cooperation as well as Indonesian delegation participation to international forums. The international research, science and technology program or the international office is a division under the coordination of the Deputy Minister for Research, Science and Technology Program. The division has responsibilities to formulate the international research, science and technology policies and programs, to evaluate and monitor the on-going programs, to coordinate with national research institutions and universities with regard to policies and programs formulation, to implement the international research, science and technology cooperation program, to disseminate international cooperation program to national research institutions and universities and; to monitor, evaluate and report the implementation of international research, science and technology programs to the Deputy Minister for Research, Science and Technology Programs.

• Deputy Minister for Research, Science and Technology Development
• Deputy Minister for Social Dynamic
• Deputy Minister for Research, Science and Technology Program
• Deputy Minister for National S&T System Development
• Deputy Minister for Utilization and Dissemination of Science and

Technology http://www.ristek.go.id

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MOSTI (Malaysia) The Ministry of Science, Technology and Innovation (MOSTI) was formed in year 1973 and was first named as Ministry of Technology, Research and Local Government; however, in order to reflect the government's emphasis on science and technology (S&T), the Ministry was revamped and renamed in 1976 as the Ministry of Science, Technology and Environment. In year 2004, the Ministry was revamped and renamed again to its most influential and novelty term – MOSTI (Ministry of Sciences, Technology and Innovation). The Ministry is looking forward “to create a conductive environment for the advancement of science and technology as a means of generating knowledge, wealth and raise the quality of life through sustainable development.” Therefore they are responsible to enhance Malaysia competency in S&T in

• rder to increase nation competitiveness in global market while maintaining

commitment towards environment management. Meanwhile, MOSTI is guided by their objectives, which is, promote an understanding, awareness and appreciation of S&T, promote research and development (R&D) in S&T fields, conserve and monitor the environment, and provide efficient technical and management support services. The Ministry's efforts and initiatives in discharging its role and responsibilities are guided by a number of plans and policy documents. These include the Third Outline Perspective Plan (OPP3), Eighth Malaysia Plan (8MP), the Second Industrial Master Plan (IMP2), the National S&T Policy and the Technology Action Plan (TAP). From these numbers of plans and policy documents, MOSTI is playing an important role in realigned the country's economic growth strategy to achieve the development of a knowledge-based economy and also act as a facilitator by providing the necessary institutional framework and efficient services, as well as instituting supporting fiscal and financial incentives to private sectors. Furthermore, MOSTI is also a central to forge synergistic partnership amongst the various R&D players, from both public and private sectors, to strengthen the country's research and technological capacity and capability and focus on high-tech and knowledge- intensive activities aimed ultimately to transform Malaysia into a contributor besides being a consumer of knowledge and technology (MOSTI: Organization, 2004).

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http://www.mosti.gov.my NSTDA (Thailand) The National Science and Technology Development Agency (NSTDA) is Thailand’s national agency for S&T and one of the leading S&T centres in Southeast Asia. NSTDA was established in 1991 under a special law and is governed by an Executive Board appointed by Cabinet and chaired by the Minister of Science and Technology. NSTDA consists of four national technology centres, together with the Corporate Office and Technology Management Centre (TMC). The four national technology centres are the National Centre for Genetic Engineering and Biotechnology (BIOTEC), the National Metal and Materials Centre (MTEC), the National Electronics and Computer Technology Centre (NECTEC) and the National Nanotechnology Centre (NANOTEC). NSTDA’s main mission is to conduct R&D in the four main technology areas as well as to develop and support R&D in universities and other institutions, using in-house national technology centres and granting mechanisms. NSTDA is also involved in S&T human resource development in Thailand, creating S&T infrastructure and working with the private sector in support of national socio-economic goals. NSTDA also plays a leading role in a number of regional S&T networks including the ASEAN Committee on Science and Technology (COST) . The NSTDA Corporate Office and the four national centres are located at Thailand Science Park (TSP), the first science park in Thailand, which is located about one hour north of central Bangkok. TSP houses 2,500 NSTDA staff and over 50 private companies. http://www.nstda.or.th NACESTI (Vietnam) The National Centre for Scientific and Technological Information (NACESTI), under the Ministry of Science and Technology (MOST), was established on 24 September, 1990 on the basis of merging two organisations:

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• The Central Library on Science and Technology (founded in 1960)

and

• the Central Institute for Scientific and Technical Information (CISTI)

(founded in 1972) NACESTI is acting as the focal point in the national network of S&T information service organisations; NACESTI has mandate to carry out S&T information activities, disseminate and promote S&T achievements, organise and manage Techmarts; act as Central Library for S&T, national registration of R&D projects reports. NACESTI’s activities:

• Participating in information activities and resources development in

the Country

• Central Library on Science and Technology
• National Registration of reports of R&D projects funded by the

Government

• Not-for-profit ISP and ICP, VISTA (Vietnam Information for Science

and Technology Advance)

• National Network Operating Centre of Vietnam Research and

Education Network (VINAREN)

• Organise and manage Techmart
• S&T information professionals training
• Research in LIS

In its capacity as the leading S&T information organisation in Vietnam, NACESTI has been implementing a number of international cooperation project, such as “Using Scientific Information including International Network” (FIZ-Karlsruhe), “Information Network for the Future” (with Victoria University

• f Wellington), “Library Support” (with SIDA/SAREC), “EU-ASIAN Knowledge

Village” (with EC), “Characterization and evaluation of Biodiversity of wild and domestic animal in Vietnam” (with CIRAD), “Library Consortium for E- resources” (with Atlantic Philanthropies, Sabre, and INASP), “Development of

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Vietnam Research & Education Network and TEIN2 project” (with DANTE), etc. http://www.nacesti.vn

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Important Websites

• H2020 Website:

http://ec.europa.eu/programmes/horizon2020/

• European Commission INCO Website:

http://ec.europa.eu/research/iscp/index.cfm

• SEA-EU-NET Project Website:

www.sea-eu.net

• INCOWiki

http://www.ncp-incontact.eu/nkswiki/index.php?title=Main_Page

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C) H2020 Basic Terminology5

A Acknowledgement of receipt: Applicants are informed electronically after the deadline that a proposal has been successfully submitted (but not that it is necessarily eligible). Contact the help desk urgently if you do not receive such an acknowledgement. Associated countries: Non-EU countries who have agreed, negotiated and paid to participate in the Framework Programme. In the context of proposal consortia, organisations from these countries are treated on the same footing as those in the EU. The list of associated countries can be found at:

http://ec.europa.eu/research/participants/data/ref/h2020/grants_manual/hi/3cpart/h2020-hi-list- ac_en.pdf

Applicant: The term used generally in this guide for a person or entity applying to the Framework programme. The term "participant" (H2020) is used in the more limited sense of a member of a proposal or project consortium. C Call for proposals (or "call"): An announcement, usually in the Official Journal, inviting proposals for research activities in a certain theme. Full information on the call can be found

• n the participant portal under “Funding Opportunities”:

http://ec.europa.eu/research/participants/portal/desktop/en/opportunities/index.html

Call fiche: The part of the work programme giving the basic data for a call for proposals (e.g. topics covered, budget, deadline etc). It is posted as a separate

5 http://ec.europa.eu/research/participants/portal/desktop/en/support/reference_terms.html

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document on the web page devoted to a particular call. Civil Society Organisations (CSO) CSOs are considered to be any legal entity that is non governmental, non- profit, not representing commercial interests and pursuing a common purpose in the public interest. European network of CSO is considered to be any legal entity that is established in a Member State or an Associated country and is made up of at least three CSO established in 3 MS or AC. Classified information: The term "EU classified information" (EUCI) means any information and material, an unauthorised disclosure of which could cause varying degrees of prejudice to EU interests, or to one or more of its Member States, whether such information originates within the EU or is received from Member States, third States or international organisations. Consortium: Most funding schemes require proposals from a number of participants (usually at least three) who agree to work together in a consortium. Continuous submission: Some calls are open for an extended period, during which proposals may be submitted at any moment. In these cases, proposals are evaluated in batches after fixed cut-off dates. Consensus discussion: The stage in the proposal evaluation process when experts come together to establish a common view on a particular proposal. Coordinator: The member of the consortium who acts as the point of contact with the Commission. Cut-off date:

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An intermediate date in the context of a call operating a continuous submission procedure. Proposals are evaluated in batches after each cut-off date. D Deadline: For a particular call, the moment after which proposals will not be received by the Commission, and when the Electronic Proposal Submission Service closes for that call. Deadlines are strictly enforced. Deliverable: A deliverable represents a verifiable output of the project. Normally, each workpackage will produce one or more deliverables during its lifetime. Deliverables are often written reports but can also take another form, for example the completion of a prototype etc. Description of Work: The actual research project re-written after the recommendations of the experts and of the Project Officer. The Description of Work (also called Technical Annex) is a binding part to the contract (Annex I to the contract). Designated Security Authority (DSA): An authority responsible to the National Security Authority (NSA) of an EU Member State which is responsible for communicating to industry or other entities the national policy in all matters of industrial security and for providing direction and assistance in its implementation. The function of DSA may be carried out by the NSA. E Eligibility criteria: The minimum conditions which a proposal must fulfil if it is to be evaluated. The eligibility criteria are generally the same for all proposals throughout H2020, and relate to submission before the deadline, minimum participation,

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completeness and scope. However, specific eligibility criteria may apply to certain calls, and applicants should check the work programme. Enquiry service: A general information service on all aspects of H2020 (http://ec.europa.eu/research/enquiries) European Research Council (ERC): An executive agency of the European Commission established to manage the “Excellent Science” programme of H2020. The ERC funds frontier-research, breakthrough research of one individual team (no consortium is required). Evaluation criteria: The criteria against which eligible proposals are assessed by independent

• experts. The evaluation criteria are generally the same for all proposals

throughout H2020, and relate to Excellence Impact and Implementation Relevance is also considered. However, specific evaluation criteria may apply to certain calls, and applicants should check the work programme. F Framework Programme Horizon 2020 (H2020): H2020 is the short name for the EU Programme for Research and Innovation. This is the EU's main instrument for funding research in Europe and it will run from 2014-2020. Funding scheme: The type of support that can be given to a project within a call. The funding schemes have different objectives, and are implemented through different

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grant agreement conditions. G Grant agreement: The legal instrument that provides for Commission funding of successful proposals. Grant Preparation Form (GPF): An electronic form with all administrative and financial information about the proposal and the participants to the project. H Hearing: Applicants whose proposals have been favourably evaluated are sometimes invited to Brussels to answer any specific questions raised by the experts. I Individual assessment: The stage in the evaluation process when experts assess the merits of a particular proposal before discussion with their peers. Information Days: Open events organised by the Commission to explain the characteristics of specific calls, and often as well, a chance for potential applicants to meet and discuss proposal ideas and collaborations. Initial information letter: A letter sent by the Commission to applicants shortly after the evaluation by experts, giving a report from the experts on the proposal in question (the Evaluation Summary report). International Cooperation - Third Countries: A list of low-income, lower-middle income and upper-middle-income countries, can be found

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at: http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015/an nexes/h2020-wp1415-annex-a-countries-rules_en.pdf Organisations from these countries can participate and receive funding in H2020, providing that certain minimum conditions are met. International organisations of European interest: International organisations, the majority of whose members are European Union Member States or Associated States, and whose principal objective is to promote European scientific and technological cooperation. J Joint Research Centre (JRC): The Commission's own research laboratories. M Milestone: Milestones are control points where decisions are needed with regard to the next stage of the project. N National Contact Points (NCP): Persons officially nominated by the national authorities to provide tailored information and advice on each theme of H2020, in the national language(s). National Security Authority (NSA): The Government Authority of an EU Member State with ultimate responsibility for the protection of EU classified information within that Member State. Negotiation: The process of establishing a grant agreement between the Commission and an applicant whose proposal has been favourably evaluated, and when funds are available. P

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Part A: The part of a proposal dealing with administrative data. This part is completed using the web-based Submission System. Part B: The part of a proposal explaining the work to be carried out, and the roles and aptitudes of the participants in the consortium. This part is uploaded to the Submission System as a .pdf-file. Participants: The members of a consortium in a proposal or project. Programme committee: A group of official national representatives who assist the Commission in implementing the Framework Programme. Proposal: A description of the planned research activities, information on who will carry them out, how much they will cost, and how much funding is requested. R Research and Innovation Action / Innovation Action: Funding schemes mandatory to have a consortium. Most popular funding scheme in H2020 Reserve list: Due to budgetary constraints it may not be possible to support all proposals that have been evaluated positively. In such conditions, proposals on a reserve list may only be financed if funds become available following the negotiation of projects on the main list. Risk-Sharing Finance Facility (RSFF): A new mechanism to foster private sector investment in research, by

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increasing the capacity of the EIB and its financial partners to provide loans for European RTD projects. RTD: Research and technological development. S Security sensitive project: A security sensitive project is a project that will need to handle classified information or exchange sensitive material subject to transfer or export licensing or addressing a topic subject to specific national or international legal restrictions (as for example some biological research requiring a high level security experimental environment). SME: Small and medium sized enterprise. Medium-sized enterprises are defined as enterprises which employ fewer than 250 persons and whose annual turnover does not exceed 50 million euro or annual balance sheet total does not exceed 43 million euro. Small enterprises are defined as enterprises which employ fewer than 50 persons and whose annual turnover or annual balance sheet total does not exceed 10 million euro. Micro enterprises are defined as enterprises which employ fewer than 10 persons and whose annual turnover or annual balance sheet total does not exceed 2 million euro. Specific international cooperation actions (SICA): In some calls on topics of mutual interest, special conditions apply to promote research collaborations between European organisations and those based in the International Cooperation Partner Countries (ICPC). This usually entails a minimum of two participants from EU or Associated countries, and two from ICPC. Submission Service

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A web-based service which must be used to submit proposals to the

• Commission. Access is given through the specific call site.

T Thresholds: For a proposal to be considered for funding, the evaluation scores for individual criteria must exceed certain thresholds. There is also an overall threshold for the sum of the scores. Two-stage submission: Some calls require proposals to be submitted in two stages. In this case, applicants initially present their idea in a brief outline proposal. This is evaluated against a limited number of evaluation criteria, or sub-criteria. Applicants successful in the first stage will be invited to submit a full proposal at the second stage, which will be evaluated against a broader range of criteria. W Weightings: The scores for certain evaluation criteria may be multiplied by a weighting factor before the total score is calculated. Generally, weightings are set to one; but there may be exceptions and applicants should check the Guide for Applicants published with the call. Work package: A work package is a major subdivision of the proposed project with a verifiable end-point - normally a deliverable or a milestone in the overall project. Work Programme: A formal document of the Commission that sets out the research objectives and topics to be addressed. It also contains information that is set out further in this guide, including the schedule and details of the calls for proposals, indicative budgets, and the evaluation procedure.

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Contributors to this document

• Ms. Ebru IMAMOGLU

TUBITAK Bilateral and Multilateral Relations Division Ataturk Blv. No: 221 06100 Kavaklidere Ankara TURKEY Tel: +90 312 468 53 00/ Ext. 1123 Fax: +90 312 427 40 24 e-mail: ebru.imamoglu@tubitak.gov.tr www.tubitak.gov.tr www.H2020.org.tr

• Mr. Christoph ELINEAU

International Bureau of the Federal Ministry of Education and Research c/o German Aerospace Center (DLR) Heinrich-Konen-Str. 1 53227 Bonn, Germany Tel: +49(0)228–3821-437 Fax: +49(0)228–3821-444 E-mail: christoph.elineau@dlr.de http://www.internationales-buero.de

• Mr. Simon GRIMLEY

International Cooperation Division National Science and Technology Development Agency 111 Thailand Science Park Pathumthani 12120, Thailand Tel: +66 2564 – 6700 Ext. 71529 Fax: + 66 2564 7003 E-mail: simon@nstda.or.th www.nstda.or.th

• Mr. Gerhard Gass

Euresearch Effingerstrasse 19, CH-3008-Bern Tel: +41 31 380 60 15 gerhard.gass@euresearch.ch

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