University of Illinois SharePoint Shared Service Birds of a Feather - - PowerPoint PPT Presentation

University of Illinois SharePoint Shared Service Birds of a Feather Roundtable

https://web.uillinois.edu/sharepoint

Phil Nyman & Larry Gibson Spring UIUC IT Pro Forum @ iHotel June 8, 2017

Who are we?

• Phil Nyman
• Technology Services|Software Services
• FAST3 Lead Training Specialist
• Larry Gibson
• AITS
• Application Administration Coordinator
• University SharePoint Advisory Board
• 17 Representatives from UIUC, UIC and UIS
• uisharepointadvisoryboard@mx.uillinois.edu

SharePoint Shared Service

• UIUC, UIC & UIS Campuses
• Advisory Board & Governance Guidelines/Policies
• 300+ Site Collections
• Free! Free! Free!
• Site Collection Request form off of the shared service home page
• SP2013 – Workflows, Excel|Visio|Access Services enabled
• Training: FAST3 & Lynda – end user & SharePoint Designer
• Upgrading to 2016!

Topics

What do YOU want to talk about???

• Service Upgrade to SharePoint 2016
• BTAA (CIC) Migration/Upgrade - Shibboleth Authentication
• What’s New in SharePoint 2016?
• User Survey – LIVE!
• Idea: SharePoint as a Learning Platform
• Idea: SharePoint Fest
• ???

I T P C - 0 5 3 9 S H A R E P O I N T 2 0 1 6 U P G R A D E

K I C K - O F F M E E T I N G N OV E M B E R 1 , 2 0 1 6

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PROJECT OVERVIEW

This project will upgrade our SharePoint Shared Service Environments with the latest software and features. Expected benefits:

• Provide increased functionality to UA and Campus SharePoint

users

• Allow for better integration with Office 365/OneDrive

services in use by the campuses These SharePoint environments are part of the enterprise shared service to the university (http://web.uillinois.edu/sharepoint)

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PROJECT GOALS

• Build SharePoint 2016 farms in Development, Test, and Production

environments.

• Upgrade SharePoint 2013 Production databases to SharePoint 2016

Test farms

• Keep the same URL for SP 2016 (intranet.uillinois.edu)

The SP 2013 site will be called old.intranet.uillinois.edu

• SharePoint 2016 upgrade methodology

Upgrade service databases to SP2016 Upgrade ALL site collections to SP2016

• SharePoint 2013 will be decommissioned 6 months after SP2016 goes

live

PROJECT SCOPE

In Scope

• All existing SharePoint 2013 farm environments will be upgraded to SP 2016
• All existing SharePoint 2013 site collections on the Shared Service will be

upgraded to SP 2016

• Decommissioning of all SharePoint 2013 environments 6 months after SP 2016

goes live

• Implementing new servers for SharePoint 2016 environments (Development, T

est and Production)

Out of Scope

• No new functionalities other than default SharePoint 2016 enhancements
• Extranet project

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PROPOSED SCHEDULE

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Develop roll-out plan Now - November 2016

Alpha Testing (Development environment)

October 2016 – January 2017 DR 1 Testing February - April 2017 DR 2 Testing May – June 2017 Production GO LIVE July 2017 Decommissi

• n SP 2013

January 2018

Sidebar – So, what about Office 365?

• University is committed to the on-prem service.
• Hybrid search functionality on hold until able to federate our on-prem

deployment with the three UIUC, UIC and UIS tenancies.

• No target date for a UIUC SharePoint Online service.

SharePoint 2016: What’s the Same?

• Forms – InfoPath 2013
• Last version of IP
• IP Forms work with SP 2016
• End-of-Life: 2027
• Successor: PowerApps
• Site Development- SharePoint Designer 2013
• Last version of SPD
• Works with SP 2016
• Excel, Visio & Access Services
• Excel not going away! Just moving to the Office Online Server (OOS)

What’s New for On-Prem?

Five Essentials to Know:

• File upload size raised from 2GB to 10GB
• List Views no longer have a 5000 item limit
• Touch-responsive tiles instead of menus for a better mobile

experience

• Move data seamlessly between team sites and OneDrive
• Data sensitivity classification (Data Loss Prevention policies)

& more …

• Visualizations & Reporting
• Tableau web part!
• ‘Power BI Tiles for SharePoint’ add-in
• PowerPivot/Query/View for SharePoint
• SQL Server Reporting Services in integrated mode
• SharePoint Development
• HTML5, CSS3 & JavaScript Libraries
• ‘SharePoint Framework’ – a page and part model for client-side development
• Workflow dev still uses SharePoint Designer 2013
• App add-in model not deprecated/obsolete
• Project Server is now ‘baked in’

Survey

http://go.uillinois.edu/SharePointSurvey GOALS

• Know more about who is using the service
• What are you doing?
• Support?
• Learning?
• Suggestions for improvement … What do you want to do?

SharePoint as a Learning Platform

Idea:

• A focal point for departmental learning – documents, policies, activities
• Staff and faculty professional development
• Not a replacement for dedicated LMS
• SharePoint Education Services!
• A familiar, convenient environment
• Easy to customize – lists, document libraries & other web parts

SharePoint Fest!

Idea:

• Showcase campus SharePoint sites
• See how SharePoint is used on your campus
• Talk to people who developed and customized sites
• Tutorials – beginner, intermediate, advanced topics
• Exchange ideas and experiences!

Thank You!

SharePoint Shared Service Home Page https://web.uillinois.edu/sharepoint Survey http://go.uillinois.edu/SharePointSurvey Advisory Board uisharepointadvisoryboard@mx.uillinois.edu User Group List uisharepoint@lists.illinois.edu Contact Us uisharepointsupport@uillinois.edu

please take the survey & complete the conference feedback form