Welcome to the 2016 Annual Meeting JANUARY 31, 2016 Agenda and - - PowerPoint PPT Presentation

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Welcome to the 2016 Annual Meeting JANUARY 31, 2016 Agenda and - - PowerPoint PPT Presentation

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Welcome to the 2016 Annual Meeting JANUARY 31, 2016 Agenda and Discussion Topics: Call to Order and Reading of the Warrant Opening Prayer Update on the 80 -in- 18 Campaign Budget Presentation and Vote to Accept Budget

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SLIDE 1

Welcome to the 2016 Annual Meeting

JANUARY 31, 2016

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SLIDE 2

Agenda and Discussion Topics:

 Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80-in-18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members:

Bylaw changes

Officers and Committee Members

Accept Written Reports in Annual Report

Letter of Call for Emmanuel Akyeampong

 Special Recognition  Closing Prayer

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SLIDE 3

Agenda and Discussion Topics:

 Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80-in-18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members:

Bylaw changes

Officers and Committee Members

Accept Written Reports in Annual Report

Letter of Call for Emmanuel Akyeampong

 Special Recognition  Closing Prayer

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SLIDE 4

More than Halfway There!

80 40

52

52 New Faces since June:

 12 New Members Join in November  40 Visitors Sign in at Worship

More Engagement:

 6 New Families (12 Kids) in Sunday School  50 Volunteers at Welcome Center  50-125 Attendees at Dinner Church  6 New Stephen’s Minister Candidates

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SLIDE 5

Agenda and Discussion Topics:

 Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80-in-18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members:

Bylaw changes

Officers and Committee Members

Accept Written Reports in Annual Report

Letter of Call for Emmanuel Akyeampong

 Special Recognition  Closing Prayer

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SLIDE 6

2015 Cost Savings Efforts

50,000.00 60,000.00 70,000.00 80,000.00 90,000.00 2008 2009 2010 2011 2012 2013 2014 2015

Bank Mortgage

50,000.00 60,000.00 70,000.00 80,000.00 90,000.00 100,000.00 2008 2009 2010 2011 2012 2013 2014 2015

UTILITIES & TAXES

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SLIDE 7

Cost Savings and Your Generosity Result in $52,000 Surplus!

Thank You!!

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SLIDE 8

2016 Income Projections Same as 2015 after Single Pledge

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SLIDE 9

2016 Budget

 Reduced some personnel expenses to eliminate deficit to

income plan but included $5k for performance bonuses

 Added $10k extra for maintenance (preventative)  Added $5k for CPC funding (we must pay 10%)  Added $3k for Marketing (covered by a Special Gift)

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SLIDE 10

Acton Congregational Church

The oldest church in Acton

PRESENTATION TO THE CPC

DECEMBER 2015

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SLIDE 11
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The Historic Residential Properties

John Fletcher House - C.1855

  • Original site of cobbler shop
  • Became a residence after

factor was built Abner Hosmer House -1846

  • Hosmer, a housewright, built

it the same year as the church

  • Rev James Fletcher live here

when he wrote Acton’ history in 1890. He died in the 1893 factory fire.

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Why we are here

TO BE GOOD STEWARDS OF THESE IMPORTANT PROPERTIES

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SLIDE 14

A Master Plan for Historic Buildings

Church

Cold air / insulation issues

Bell Tower preservation

Concord Road and Woodbury Road entrance door review

Grimshaw Room chimney

Narthex window evaluation

Window pane seal failures

Brass chandelier refurbishment

Stained glass window evaluation

Fletcher and Hosmer

Structural issues (Fletcher House garage wall, door to house)

Exterior shutters and hardware

Lead paint issues

Electrical wiring (for upgrade to current best practices)

Potential for rehabilitation into low income housing

Master Plan will detail the work required to bring the buildings up to an acceptable level

  • f safety and preservation, and will identify, itemize and prioritize the work to be done.

Hire an architectural consultant to investigate each building, and identify the issues to fix to protect and preserve these historic assets for future generations.

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SLIDE 15

Preservation of Historic Windows

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ACC’s Benefit to the Community

Acton Safety Net - Leader

Helped Fund Social Worker

ABUW Community Needs Assessment--Committee

Cornerstone Thrift Shop - low cost goods

Community Supper (1985 - 2011)

DivorceCare group

Regional Pastoral and Communities of Practice Meetings

Yoga and wellness classes

Acton Networkers Support Group

Al Anon Meetings (for over 35 years)

Overeaters Anonymous Meetings

Parent-to-Parent Forums and Support Groups

Acton Garden Club Special Meetings

Youth Theater Rehearsals and Productions

Local Homeowners Association Meetings

Children’s day care center

Cub Scout Pack Meetings, Annual Pinewood Derby Event, and Annual Blue & Gold Ceremony

After School Tutoring program

Junior High Youth Fellowship

Senior High Youth Fellowship

Badminton games

Open Speaking events, Ex Men’s Breakfast

United Way Speaking Events

Community events - Story Slam fundraiser and dinner fundraisers

Concerts- Custom Blend, Ball in the House, Acton Community Chorus

Movie night every month

Electronic recycling day

Habitat for Humanity and

Household Goods Recycling work parties,

CROP Walk and Hike for Hope

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SLIDE 17

Precedence

Legal arguments in favor

  • f allowing funding for

churches

http://www.communitypr eservation.org/churches

This is the conclusion set forth in a 2003 memo written by M. Edward Whelan III of the Justice Department’s Office of Legal Counsel, which

  • pined that a federal

grant to Boston’s Old North Church did not violate the Establishment Clause.

Other CPC funded church projects

http://www.communitypr eservation.org/enews/Ch urch_Projects.htm

>3 dozen religious institution projects have been funded with CPA historic preservation funds across MA

projects ranging from small, discreet repairs to complete rehabilitations.

In case there is some concern about finding projects owned by a church:

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Project Costs

Master Plan Description Cost Total Consultant Fee $50,000

(Incl sub-contractor fees)

Contingency, 10% $ 5,000

unforeseen issues uncovered by the site investigation

PROJECT TOTAL $55,000 ACC Contribution (10%) ($ 5,500) FUNDING REQUEST $49,500 Stained Glass Windows Description Cost Contractor Fee -glass $41,725 Contractor Fee -frame $ 9,975 Contingency, 10% $ 5,200 PROJECT TOTAL $56,930 ACC Contribution (10%) ($ 5,693) FUNDING REQUEST $51,237

Great leverage: Over $100k for $11k from ACC

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Important to Acton’s history

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Agenda and Discussion Topics:

 Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80-in-18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members:

Bylaw changes

Officers and Committee Members

Accept Written Reports in Annual Report

Letter of Call for Emmanuel Akyeampong

 Special Recognition  Closing Prayer

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SLIDE 21

Agenda and Discussion Topics:

 Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80-in-18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members:

Bylaw changes

Officers and Committee Members

Accept Written Reports in Annual Report

Letter of Call for Emmanuel Akyeampong

 Special Recognition  Closing Prayer

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SLIDE 22

Bylaw Changes: Codifying re-alignment

 Removes references to all committees from the Bylaws,

except M&O, Nominating, Stewardship. This gives us flexibility to adjust committees as needed without the need to amend the Bylaws.

 Eliminates Coordinating Council. This frees up valuable time

for committee chairs.

 Makes all references to Personnel Sub-Committee consistent

(some sections of the Bylaw refer to the Personnel “Committee”).

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SLIDE 23

Bylaw Changes: Church Council Makeup

 Senior Minister becomes a non-voting ex-officio member  Personnel Sub-Committee no longer a separate seat on

the Council (represented by the Trustee seat)

 M & O Committee seat added to Council  Moderator can be elected up to 3 consecutive 1-year

terms

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SLIDE 24

Bylaw Changes: Flexibility for the Future

 Requires minimum 9 Deacons  Requires minimum 9 Trustees  Removes reference to Assistant Clerk, Collector,

and Co‐ordinator of Children’s Christian Education (CCE)

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SLIDE 25

Bylaw Changes: Update for E-mail and Fall Meeting

 Allows committee discussion and vote via e-mail  Changes schedule for the Roll Call Meeting to be

in the Fall

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Agenda and Discussion Topics:

 Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80-in-18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members:

 Bylaw changes  Officers and Committee Members  Accept Written Reports in Annual Report  Letter of Call for Emmanuel Akyeampong

 Special Recognition  Closing Prayer

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SLIDE 27

Votes

 Accept Bylaw changes  Officers and Committee Members  Accept Written Reports in Annual Report  Letter of Call for Emmanuel Akyeampong  Certificate of Authority

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SLIDE 28

Agenda and Discussion Topics:

 Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80-in-18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members:

Bylaw changes

Officers and Committee Members

Accept Written Reports in Annual Report

Letter of Call for Emmanuel Akyeampong

 Special Recognition  Closing Prayer

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SLIDE 29

! THANK YOU ! SAM APPLETON

For your years of service to Missions & Outreach

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Agenda and Discussion Topics:

 Call to Order and Reading of the Warrant  Opening Prayer  Update on the “80-in-18” Campaign  Budget Presentation and Vote to Accept Budget  Update on CPC Funding Applications  Ministers’ Reports  Review of Bylaw Changes  Voting of the Members:

Bylaw changes

Officers and Committee Members

Accept Written Reports in Annual Report

Letter of Call for Emmanuel Akyeampong

 Special Recognition  Closing Prayer

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SLIDE 31

Thanks for Coming!

JANUARY 31, 2016

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SLIDE 32

Backup Slides

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SLIDE 33

2016 Expenses (more detail)

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SLIDE 34

Position is important to grow the

membership

We’d like to fill the position, but we can’t

see a way to sustain it

Office and Deacons are taking on some

tasks, but they are having difficulty doing them all

We expect that it will not be funded in

‘16

Membership & Fellowship Coordinator

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SLIDE 35

Trustees asked Personnel Committee to

recommend how to make additional cuts if needed.

  • >$15k would come from employee benefits
  • The next $2k+ would come from stipends
  • Any additional cuts would cut

programs/personnel

Trustee Analysis (cont)

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SLIDE 36

Trustee Recommendations

 Additional cuts not

recommended. (@ critical mass)

 A second appeal may be

needed

 We recommend growing

membership

 Referrals  Marketing  Programs for non-

members

Cut Prog Lose Members Lower Budget - Cut Prog Lose Members

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SLIDE 37

What about 2016? First let me tell you a story

 Around the time of the civil

war, a lot was happening in Acton center.

 Davis monument erected  Town Hall built  Fletcher boot factory built  Monument Hotel built  ACC (and houses) built

 The entire village is part of

the national historic record.

 Our 3 buildings are called

  • ut:

 Abner Hosmer House  John Fletcher House  Evangelical Church

Our Church was an important part in History

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SLIDE 38

 The first reverend of this church (Swift) blessed the

Acton Minutemen before their march to Concord.

 Rev Woodbury petitioned the State for money to erect

the Davis Monument

 The Bell in our tower called the Davis Guard at 2AM to

go to Washington to protect the White House at the start of the Civil War.

 Most the names prominent in Acton’s history were

members of the Acton center church

 Davis, Falkner, Conant, Hayward, Hapgood, Hosmer,

Tuttle, Parker - and Ministers: Swift, Woodbury, Wood

History

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SLIDE 39

We are just passing through

 Our buildings have been

designated as important parts of history

 They need attention, and

we need to maintain them, but we should get help.

 CPC Funds

 Historic Preservation  Affordable housing?*

 Other historic grants  Affordable Housing funds

to rehab houses.

We are proud to be a part of history. We need to carry on the legacy of stewardship. Maybe other families in town would like to be a part of it as well.