[PDF] - What Is PowerPoint? XP XP PowerPoint is a powerful presentation PDF Document

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MS PowerPoint Creating a Presentation

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What Is PowerPoint?

PowerPoint is a powerful presentation graphics

program that provides everything you need to produce an effective presentation in the form of

n‐screen slides, a slide presentation on a Web

site, or black‐and‐white or color overheads

Using PowerPoint, you can prepare each

component of a presentation: individual slides component of a presentation: individual slides, speaker notes, an outline, and audience handouts

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Opening an Existing PowerPoint Presentation

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Switching Views and Navigating a Presentation

The PowerPoint window contains features

common to all Windows programs, as well as features specific to PowerPoint

– Slide pane – Notes pane – Slides tab

Thumbnails

Thumbnails

– Outline tab

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Switching Views and Navigating a Presentation

At the lower right of the PowerPoint window, on

the status bar to the left of the Zoom slider, are three buttons you can use to switch views

– Normal view – Slide Sorter view – Slide Show view

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Viewing a Presentation in Slide Show View

Slide Show view is the view you use when you present

an on‐screen presentation to an audience

When you click the Slide Show button on the status bar,

the slide show starts beginning with the current slide

When you click the Slide Show button on the View tab
n the Ribbon or press the F5 key, the slide show starts

at the beginning of the presentation

In Slide Show view, you move from one slide to the next

by pressing the Spacebar, clicking the left mouse button, or pressing the → key

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Viewing a Presentation in Slide Show View

When you prepare a slide show, you can add

special effects to the show:

– Slide transitions – Animations – Progressive disclosure – Footer

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Planning a Presentation

Planning a presentation before you create it:

– Improves the quality of your presentation – Makes your presentation more effective and enjoyable y p j y – Saves you time and effort

As you plan your presentation, you should determine

the following aspects:

– Purpose of the presentation – Type of presentation – Audience for the presentation – Audience needs – Location of the presentation – Format

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Using Templates

PowerPoint helps you quickly create effective

presentations by using a template

f l h h l – A PowerPoint file that contains the colors, background format, font styles, and accent colors for a presentation

Click the Office Button , and then click New
In the pane on the left side of the New

P t ti di l b li k N f i ti Presentation dialog box, click New from existing in the list under Templates

Double‐click the template you wish to use

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Using Templates

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Modifying a Presentation

A placeholder is a region of a slide, or a location

in an outline, reserved for inserting text or graphics

A text box is an object that contains text

– An Active text box appears with dashed lines and sizing handles around the text – Sizing handles are small circles and squares on the – Sizing handles are small circles and squares on the corners and sides of the text box

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Modifying a Presentation

A bulleted list is a list of “paragraphs” with a special

character to the left of each paragraph

– Bulleted item – Bulleted item – First‐level bullet – Second‐level bullet

Subbullet
A numbered list is a list of paragraphs that are

numbered consecutively on the slide ll h ld f ll h

In all your presentations, you should follow the 6 x 6

rule as much as possible: Keep each bulleted item to no more than six words, and don’t include more than six bulleted items on a slide

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Creating Effective Text Presentations

Think of your text presentation as a visual map of your oral
presentation. Show your organization by using overviews, making

headings larger than subheadings, and including bulleted lists to highlight key points and numbered steps to show sequences

Follow the 6 × 6 rule: Use six or fewer items per screen, and use

phrases of six or fewer words. Omit unnecessary articles, pronouns, and adjectives

Keep phrases parallel. For example, if one bulleted item starts

with a verb, all the other bulleted items should start with a verb. Or if one bulleted list is a complete sentence all the items should Or, if one bulleted list is a complete sentence, all the items should be complete sentences

Make sure your text is appropriate for your purpose and

audience

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Editing Slides

The slide title text is a text box at the top of the

slide that gives the title of the information on that slide

The slide content is a large box in which you type

a bulleted or numbered list or insert some other kind of object Y l t t t i th O tli t b

You also can enter text using the Outline tab

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Editing Slides

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Deleting Slides

In Normal view, go to the slide you want to

delete so it appears in the slide pane, and then click the Delete button in the Slides group on the Home tab

r
Click the desired slide thumbnail in the Slides

t b li k th lid i i th O tli t b i tab, click the slide icon in the Outline tab, or in Slide Sorter view, select the slides you want to delete, and then press the Delete key

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Adding a New Slide and Choosing a Layout

A layout is a predetermined way of organizing

the objects on a slide including placeholders for title text and other objects

When you insert a new slide, it appears after the

current slide, with the default layout, Title and Content

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Adding a New Slide and Choosing a Layout

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Promoting, Demoting, and Moving Outline Text

Working in the Outline tab gives you more

flexibility because you can see the outline of the entire presentation

To promote an item means to raise the outline

level of that item

To demote an item means to decrease the

tli l l

utline level

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Promoting, Demoting, and Moving Outline Text

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Promoting, Demoting, and Moving Outline Text

You can move outline text by dragging the text in

the Outline tab

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Moving Slides in Slide Sorter View

In Slide Sorter view, PowerPoint displays all the

slides as thumbnails, so that several slides can appear on the screen at once

On the status bar, click the Slide Sorter button
Dragging and dropping slides in Slide Sorter view

will rearrange them in the presentation

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Moving Slides in Slide Sorter View

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Checking the Spelling in a Presentation

Before you print or present a slide show, you

should always perform a final check of the spelling of all the slides in your presentation

PowerPoint does two types of spell check:

– The regular type is when PowerPoint finds a word that’s not in its dictionary – The other type is called contextual spelling which – The other type is called contextual spelling, which checks the context in which a word is used

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Checking the Spelling in a Presentation

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Using the Research Task Pane

PowerPoint enables you to search online services
r Internet sites for additional help in creating a

presentation

A thesaurus contains a list of words and their

synonyms, antonyms, and other related words

You access the Research task pane by clicking the

R i t b th Ribb d th li ki Review tab on the Ribbon, and then clicking either the Research or the Thesaurus button in the Proofing group

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Using the Research Task Pane

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Creating Speaker Notes

Notes (also called speaker notes) help the speaker

remember what to say when a particular slide appears during the presentation during the presentation

They appear in the notes pane below the slide pane in

Normal view

You can also print notes pages with a picture of and

notes about each slide

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Previewing and Printing a Presentation

PowerPoint provides several printing options

– Color, grayscale, or pure black and white – Handouts are printouts of the slides themselves; these can be arranged with several slides printed on a page – Overhead transparency film

Print Preview allows you to see the slides as they

Print Preview allows you to see the slides as they will appear when they are printed

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Previewing and Printing a Presentation

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