4 JROTC LOGISTICS LOGISTICS RESPONSIBILITIES DUTIES & - - PowerPoint PPT Presentation

4

JROTC LOGISTICS

LOGISTICS RESPONSIBILITIES DUTIES & ACCOUNTABILTY

Military Property Specialist

4

JROTC LOGISTICS

AGENDA

• RESPONSIBILITIES
• PROPERTY ACCOUNTABILITY
• FLIPLS
• TURN INS
• FEDMALL

4

3

Consolidated Installation Property Book (CIPB) Responsibility

• JROTC property book managed
• Support Installation Property Book Office (SIPBO)
• Educational institution hosting JROTC will establish property

accountability.

• Appoints Military Property Specialist (MPS) to be

responsible and accountable for the unit’s property

• Sends copy of appointment memo to Bde
• HOEI is ultimately responsible for all assigned government

property. JROTC LOGISTICS

4

4

Military Property Specialist Responsibility

• Appointment memorandum statement for Military Property Specialist

(MPS) acceptance of responsibility and accountability for military property, File statements in front of PB

• Establish/maintain records to identify, acquire, account for, control,

store, and properly turning in material authorized to conduct the mission of the school JROTC LOGISTICS

4

5

SUMMARY

• Accountability—
• Consolidated Property Book
• Manual Property Book Accountability/Automation
• Appoints Military Property Specialist (MPS)
• Military Specialist Property Book Responsibility

JROTC LOGISTICS

4

JROTC LOGISTICS Military Property Specialist

4

• Categories of Informal Property:
• Cadet clothing
• OCIE
• Cadet clothing records (JUMS Clothing Record )
• Accounting record for cadet clothing and OCIE
• Disposal of cadet clothing may be done locally (use DA Form

3161, 2765-1, 1348 and verify under “2 man rule”, per CCR 700- 1)

• Dispose of OCIE (use same method for some items; others turn-

in IAW Cadet Command G-4/Support Installation procedure)

Informal Property Accounting

JROTC LOGISTICS

4

• Da Form 3161 (Lateral Transfers and 30 day HR) or Da

Form 2062 (Permanent HR) are required whenever Property Book or durable items are issued.

• You Can find these forms on the following link:

https://armypubs.army.mil/ProductMaps/PubForm/DAForm.aspx SIGNATURE OF THE PERSON ON THE HAND RECEIPT ESTABLISHES DIRECT RESPONSIBILITY Hand Receipt Procedures JROTC LOGISTICS

4

LATER TRANSFER EXAMPLE FROM ONE SCHOOL TO ANOTHER

SIGN HERE SIGN HERE

4

ISSUEING UNIFORMS OR EQUIPMENT TO CADET

CADET PRINT SIGN DATE

4

Initiate FLIPL Process

I. An individual does not admit liability or offer to reimburse for loss II. Change of Primary Hand Receipt Holders ; resulting in loss of property

• III. Loss property value exceeds individual monthly base pay
• IV. Loss or destruction of controlled inventory item (15-6

investigation) Annotated in “Block 3” on DD Form 200 V. Loss is a recoverable item with code of “D,F,H,or L”

• VI. Other circumstances outlined in AR 735-5, Para 13-3

4

Initiate FLIPL Process

• Starts with the discovery of loss (day1)
• Preliminary search for the missing item(s)
• Identification of the loss, damaged, destroyed or theft of item(s) using

Army portion of FEDLOG

• Gather dates and circumstances, these should be exhibits! Sworn

statements, Copy of last sign hand receipt, Letter of lateness if over the 15 day mark, pictures of equipment if a serial number is being changed, police reports for stolen equipment etc.…

• Prepare DD Form 200 blocks 1, and 3 thru12
• Complete the narrative portion
• Provide the investigation of property loss to the Brigade HQ’s JROTC

4

6

Initiate FLIPL Process

Initiate on discovery of loss/damage/ destruction of property Conduct a preliminary search for missing item(s) Identify items thru FEDLOG

• r Hand

receipt Gather dates, situation of loss, damage, destruction Prepare DD Form 200/ DA Form 7531 Obtain an investigation number from your Brigade S4/Maintains FLIPL Register DA Form 1659 Obtain document voucher/ number from accountable PBO Submit to appointing authority within 15 days

13

Initiation process must be completed within 15 days of discovery of loss

4

FLIPL

4

PORTION 1-9

DATE YOU CREATED THE FLIPL BRIGADE WITH ISSUE THIS NUMBER DATE YOU INVENTORIED AND FOUND ITEM MISSING

LIN/NSN

NOMECLATURE SHOWN ON PB

COST FROM HR

You will write exactly what you know or understand happened to this item. Who was involved, What happened to the item, Where was the item last located or who was signed for it last, When did you find it missing. Insert dates, names and anything that can build your case.

4

Continuation to FLIPL

Describe how you can keep better accountability or prevent the incident from happening again.

High school Name Address High school Name Address

AI NAME GOES HERE SAI NAME GOES HERE CONTACT CONTACT

WHAT DO YOU RECOMMEND HAPPEN?

4

PLEASE SUBMIT ANY DOCUMENTS THAT SUPPORT YOUR FLIPL SUCH AS: 2016 HAND RECEIPT SIGNED FROM PRIOR YEAR SIGNED DOCUMENTS SHOWING YOU RELEASED RESPONSIBILITY TURN IN DOCUMENT ADDITIONAL DOCUMENT NEEDED: SCHOOLS INSURANCE BOND.

CONTINUATION FLIPL

4

HAND RECEIPTS

• REQUIREMENTS THAT ARE NEEDED IF

THE SAI HAS CHANGED OR THE PRINCIPLE HAS CHANGED.

4

19

JROTC LOGISTICS HAND RECEIPT

DEPARTMENT OF THE ARMY Poplar Bluff High School

Army Junior Reserve Officers’ Training Corps 3209 Oak Grove Rd, Poplar Bluff, MO 63901 Phone (573)-785-6471 Ext 132

ATCC-CCJ-PBHS 9 DECEMBER 2016 MEMORANDUM FOR THE RECORD SUBJECT: 100 % Inventory Results

• 1. References.
• a. AR 710-2, Supply Policy Below the National Level
• b. DA PAM 710-2-1, Using Unit Supply System (Manual Procedures)
• 2. During the 100% inventory there were no discrepancies and all the assigned property

has been inventoried and is 100% accounted for.

• 3. Point of contact is the undersigned at (573) 785-6471 ext 132, email

jrotc241192@gmail.com GREGORY C CRITES MAJ (Ret.) PHRH

4

20

JROTC LOGISTICS HAND RECEIPT

Date 01SEP2016 MEMORANDUM FOR USACC, G4, PROPERTY BOOK OFFICE, FT. Knox, KY SUBJECT: Discrepancy Memorandum for Record

• 1. The following discrepancies were found while conducting 100% inventory:

Discrepancy 1:

• a. LIN: 60002N
• b. NSN: 1005-01-C11-4951
• c. Nomenclature: Rifle Air, 5.5 to 8.0 lbs .177 Cal (4.5MM)
• d. Discrepancy: Incorrect serial number. Serial number on hand receipt is 090908915; serial

number on actual rifle is 090908916

• e. Action taken to correct discrepancy: DA 4949 Administrative Adjustment Report along

with picture of data plate on rifle (showing the correct serial number) is attached for PBO approval and processing. Discrepancy 2:

• a. LIN: 60002N
• b. NSN: 1005-01-C11-4951
• c. Nomenclature: Rifle Air, 5.5 to 8.0 lbs .177 Cal (4.5MM)
• d. Discrepancy: Missing two rifles; Serial numbers 654321; 123456 were discovered

missing while conducting 100% inventory.

• e. Action taken to correct discrepancy: DD 200/ FLIPL (Financial Liability Investigation of

Property Loss has been initiated.

• 2. Point of contact for this memorandum is the undersigned.

JANE DOE MSG (Ret) Red Brule JROTC PHRH

4

21

JROTC LOGISTICS HAND RECEIPT

SCHOOL NAME STREET ADDRESS CITY, STATE, ZIP CODE MEMORANDUM FOR RECORD DATE: 17 MAY 2016 SUBJECT: Delegation of Authority

• 1. At this time I do NOT elect to designate a representative to request or receive

equipment or documentation from the Cadet Command Property Book Office, Fort Knox, KY.

• 2. I fully understand that I will be the ONLY individual authorized to request and

receive equipment from Cadet Command Property Book Office as well as turn- in/pick-up documentation.

• 3. I am aware that If I decide to delegate this authority that I can submit a DA

1687 to Cadet Command Property Book Office which would override this memorandum.

• 4. POC is the undersigned which can be reached at phone 123-456-7890; e-mail

address LTC (R) Doe, John D. (UIC) ___________________________________________________________________

PRINT NAME/HR NUMBER (UIC) SIGNATURE

4

22

JROTC LOGISTICS HAND RECEIPT

REPLY TO ATTENTIO N OF

YOUR OFFICE SYMBOL DATE MEMORANDUM SUBJECT: Additional Duty Appointment - Primary Hand Receipt Holder (PHRH) for (YOUR UIC)

• 1. Effective DATE , NAME OF PHRH, YOUR SCHOOL, is appointed as the Primary

Hand Receipt Holder for YOUR UIC.

• 2. Authority: AR 710-2, AR 735-5, and DA PAM 710-2-1.
• 3. Purpose: Assume/maintain accountability for the use, care and safeguarding of all

government property issued to unit concerned.

• 4. Period: Until officially relieved or released from duty.
• 5. Special Instructions: Conduct 100% inventory prior to signing for hand receipt and as

directed by the Property Book Officer. HS PRINCIPAL SIGNATURE BLOCK SIGNED BY HIGH SCHOOL PRINCIPAL

4

23

SUMMARY

• Accountability—
• Consolidated Property Book
• Manual Property Book Accountability/Automation
• Appoints Military Property Specialist (MPS)
• Military Specialist Property Book Responsibility
• FLIPL

JROTC LOGISTICS HAND RECIPT

4

TURN IN PROCEDURES

• U.S. government property has to be disposed
• f in a certain way. This section will provide

detailed information on how to turn in JROTC property.

4

Support Installation (SSA)

Defense Re-utilization and Marketing Office (DRMO) Location and Point of Contacts

• Ft Bragg, NC POC: Mrs. Brown(910)396-8691
• Ft Gordon, GA POC: Mr Grant or MR Todd (706)791-3388
• Ft Jackson, SC POC: Brenda Herndon (803) 751-3497
• Ft Lee, VA POC: William Joyner (804) 734-5142
• Ft. Eustis, VA POC: Tom Humphreys (757)878-2106
• Ft Meade, MD POC: Connie McClendon(301) 677-9290/9291
• Ft Knox, KY POC: MS Wendy (502)-626-3766

4

When is property turned in?

• US government property will be turned in

when it is excess to authorized allowances.

• When it is not needed and authorization is not

mandatory.

• When it becomes unserviceable or

economically reparable.

4

Serviceable Equipment

• Report all serviceable excess items to the Brigade.

The Brigade will attempt to redistribute excess items from within, before sending a list of these items to Cadet Command. Brigade will send disposition instructions to either turn in the property or prepare the property for transfer shipment to a gaining unit.

• By reporting all serviceable excess equipment to

Brigade you may be helping a unit that desperately needs this equipment to effectively operate.

4

How is Property turned in?

• STEP 1. Identify the property that you want to

turn in. a)Identify property by matching the property to the entry on your property book with LIN numbers and NSN’s and Serial number.

• *****Air Rifle will be turn-in at CMP

(Instructions attached) ****

4

How is Property turned in?

• STEP 2. T/I The property- Prepare the

property for turn in. a) For some installations, Instructors will have you send equipment to a maintenance facility to determine if the item is unserviceable or

• serviceable. Prepare DA Form 2407 and request

a TI for turn-in.

4

CONTINUE

b) Others will prepare equipment for turn in by removing all memory card, removing hard drives; toner cartridges, etc if you are turning in computers. To be sure that you have properly prepared your equipment for turn in contact the DRMO Office that supports you.

4

CONTINUE

• STEP 3. Obtain a document number from

IPBO office

• a) UNITS WITH CONSOLIDATED PROPERTY

BOOKS .Units will send their DD Form 1348(s) to the JROTC Brigade HQ and Brigade HQ’s will forward these documents to Cadet Command IPBO Office to request for a non-expendable document number.

4

CONTINUE

• The Property Book Office will annotate document

numbers on the DD Form 1348(s) and return the documents back to you within 48 hours prior to your turn- in appointment.

4

CONTINUE

b) UNITS WITHOUT A CONSOLIDATED PROPERTY BOOK WITH A SUPPORTING INSTALLATION.

• Units without a consolidated property book at

a supporting installation will generate their

• wn document numbers and annotate the

document number to their non-expendable document register.

• Example of a manual document number:

W904DS 60130001

4

CONTINUE

• STEP 4. Schedule a turn in appointment

a) Contact your Support Installation DRMO office or the prescribed office directed by your supporting installation to set up an appointment to turn in all of your unserviceable

• equipment. Verify with the DRMO Office to ensure that you

have all of the proper paperwork to make for a smooth

• transaction. Schedule a turn in appointment and send that to

Brigade HQ’s and Brigade HQ’s will forward your turn-in date to Samuel Coachman at Cadet Command G-4.

4

CONTINUE

b)You can also go www.dispositionservices.dla.mil and schedule your appointment by following these steps. 1.Click on Transportation Scheduler (Left hand side, fifth block down) or click on schedule a Turn-in under Quick links on the right side. 2.Click on Local Customer to DFSO (CONUS) 3.Select your Support Installation (click on drop down box arrow

• n right)

4.Choose Appointment type. 5.Choose appointment date and time.

4

CONTINUE

• 6. After making your appointment you will get a TENTATIVE

reply.

• Once you have your turn-in appointment date,

please send me that date so I can forward it to Cadet Command IPBO Office (Samuel Coachman).

4

CONTINUE

• STEP 5. Turn in property
• a) Be prompt for your appointment and call

ahead to confirm, also give a 24 hour notice if you need to cancel your turn-in appointment.

4

CONTINUE

• STEP 6. Return the completed turn in

document(s) DD Form 1348-1a to the Cadet Command IPBO Office and request and updated Hand Receipt.

4

CONTINUE

• a) This is the most important step. If you fail to

return completed document(s) to Cadet Command IPBO Office they will not be able to make the necessary adjustments to your current hand receipt.

4

CONTINUE

• What forms do I Use?
• Use a DD Form 1348-1a
• COMPLETED DD FORM 1348-1a

4

QUESTION

QUESTION