APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP BOTH TOURIST GUIDE AND - - PowerPoint PPT Presentation

PRESENTATION ON PROCUREMENT PROCESS APPOINTMENT OF A SERVICE PROVIDER TO DEVELOP BOTH TOURIST GUIDE AND VISITOR INFORMATION CENTRE MOBILE APPLICATIONS SUPPORTING ANDROID AND iOS PLATFORMS FOR PERIOD OF TWELVE (12) MONTHS. BID NO.NDT0005/16 08 SEPTEMBER 2016

Department of Tourism www.tourism.gov.za

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 Submission of a valid Tax Clearance Certificate (TCC)  In the submission of bid document technical/functionality proposal must be separately submitted from financial proposal (see Annexure A), any reference to price in the technical/functionality submission will result in disqualification of the bid;  Fully completed and signed Standard Bidding Documents (SBD) forms MUST be included and be submitted with the Technical proposal (envelope).  Only bids proposal of service providers who have attended compulsory briefing meeting and completed the attendance register will be considered by the department.  No faxed or emailed submissions will be accepted.

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MANDATORY BID CONDITIONS

EVALUATION PROCESS

• Bids/ tender proposals will first be evaluated for responsiveness to

mandatory bid conditions as highlighted in paragraph 8 of the terms

• f reference.
• The PFMA, Act 29 of 1999, PPPFA, Act No. 5 of 2000, its

regulations, and the Broad Base Black Economic Empowerment Act, 2003 (Act No. 53 of 2003) will apply to this BID/ bid.

• The two (2) envelope bidding system will be adopted in which a

technical submission and financial submission must be submitted by prospective bidders.

• Both the separate technical and financial submission should further

be submitted together in the tender box, clearly labelled, sealed and included in the main envelope of the technical submission/proposal.

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EVALUATION CRITERIA AND WEIGHTINGS

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No CRITERIA DESCRIPTION WEIGHT (100) 1.

Writing mobile applications for different sectors: (provide suitable client references) 10

2.

Working on complex databases similar to the SAT Product Database (MySQL) 10

3.

Integrating Databases with Mobile Apps - Provide suitable

• references. Three sub - criteria.

40

4.

Mobile App External Integrations. Two sub - criteria. 40

EVALUATION PROCESS - CONT

• Technical assessment of functionality will be done in terms of the

evaluation criteria as indicated in paragraph 11 of the specification.

• A prospective bidder will be eliminated if it fails to meet a minimum of

60 points out of 100 points as the threshold for the functionality requirements of the project.

• Thereafter, only bidders that obtain 60 out of 100 points on

functionality will be evaluated in terms of the 80/20 preference points system, wherein the 80 points will be used in terms of the price and 20 points are used in terms of the B-BBEE contributor level.

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SPECIAL BID CONDITIONS

• Bidders are required to submit valid B-BBEE Status Level Verification

Certificate or certified(by a commissioner of oath) copy. (Attached – Annexure C or D of sworn affidavits for B-BBEE EME’s and QSE’s.

• Completed and signed form must be submitted with your bid proposal

to qualify for B-BBEE points. South African National Accreditation System (SANAS) accredited agency.

• The successful JV partners should sign the contract and are jointly

and severally liable for the entire assignment.

• If a courier service is used for delivery of the bids/ tender proposals,

the bid/ proposal description must be endorsed on the delivery note/ courier packaging and the courier must ensure that documents are placed or deposited into the tender box.

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SPECIAL BID CONDITIONS - CONT

• Submission of a bid therefore constitutes that the prospective bidder

has sourced the necessary documentation and is fully aware of the details within the specifications.

• The department has the right to cancel or withdraw the BID at any

time prior to contract awarding, without thereby incurring any liability to the prospective bidders.

• The department will not be held responsible for any costs incurred by

a prospective bidder in the preparation and submission of the bid/ tender proposal.

• Self-register on the Central Supplier Database (CSD) website

managed by the National Treasury at www.csd.gov.za .Submit (with your proposal CSD REGISTRATION SUMMARY REPORT) a unique supplier number to the National Department of Tourism (NDT) for verification thereof

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CLOSING DATE AND OPENING OF BIDS

 CLOSING DATE & TIME

• Date

: 30 September 2016

• Time

: 11h00 The Department shall publicly open and read out all bids received by the deadline, at the date, time and place specified for submission of bid/ tender proposals, in the presence of any bidder/s designated representatives and anyone who choose to attend.

• Only envelopes that are opened and read out at bid opening shall be

considered further.

• The omission of a prospective bidder’s signature on the record shall not

invalidate the contents and effect of the record

• The prospective bidders’ representatives who are present shall be

requested to sign the record.. A copy of the record shall be uploaded on the Department website and be available to all prospective bidders.

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WRITTEN CLARIFICATIONS

 Kindly forward written clarification (on or before Monday, 12 September 2016,at 16h00) to the following email addresses;

• Ms. Malapane Merriam: tel (012) 444 6230 or e-

mail: mmalapane@tourism.gov.za

• Mr. Mogomotsi Mogodiri: tel (012) 444 6230 or

email: mmogodiri@tourism.gov.za

The responses will be uploaded on the NDT website on the 14 September 2016.

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THANK YOU

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