Case Management Project Judicial and Public Safety Strategic - - PowerPoint PPT Presentation

Case Management Project Judicial and Public Safety Strategic Planning and Technology Commission

History and Background

• 2010 - URL Review, Analysis and Recommendations
• 2012 – NCSC RFP Requirements Drafted
• 2013 - RFP for New Court Case Management System
• 2013-2014 - Review of Proposals and Vendor Selection
• March 2014 - Recommendation – Tyler Technologies
• March 2014 - MTG Contract negotiations
• July 2014 – Recommend Tyler Technologies
• August 2014 – Agreement Signed
• September 2014 – Project Kickoff
• December 2016 – Go Live

Implementation Timeline

• Kickoff & Project Initiation in September 2014
• Project completion scheduled for April 2016
• Project delayed 6 months to October 2016 for

development of enhancements

• Project delayed 2 months - Testing
• Go Live – December 2016

Offices Implemented

• Circuit Court
• Circuit Court Clerk
• State’s Attorney
• Public Defender

Products

• Odyssey Case Manager (all case types)
• Odyssey Financial Manager
• Odyssey Attorney Manager
• Enterprise Document Management System
• eSignature
• Integration Toolkit
• Enterprise Custom Reporting
• SessionWorks - Judge Edition
• SessionWorks - Clerk Edition
• Record on Appeal
• Public Access
• ePayments
• Secure Public Access/Odyssey Portal

Budget (estimated in 2013)

• Initial budget estimate $12.6M (URL)
• Proposed Project Budget
• FY2014 - $1,600,000
• FY2015 - $5,186,678
• FY2016 - $1,950,598
• FY2017 - $959,610
• FY2018 - $968,802
• Five Year Total $10,665,688

Proposed Cost and Negotiated Price

• Tyler Technologies Proposal $6.25M
• Software License
• Professional Services
• Five Year Maintenance Agreement
• Tyler Negotiated Price $6.025M
• Includes Data Conversion $400K
• Includes Customization Requests $140K
• Includes Free Maintenance, 1 Year - $400K

Breakdown of Costs (5-Year)

• $2,000,000

Tyler Licensing

• $2,000,000

Tyler Services

• $2,000,000

Tyler Maintenance 6 years

• $2,500,000

Kane Project Team 5 years

• $900,000

Staff Augmentation

• $600,000

Capital Equipment

• $600,000

Contingency

CMS Project Budget 2013-2017 Year Budget Actual FY2013 $ 218,005.00 $ 119,528.56 FY2014 $ 3,560,689.00 $ 1,530,811.67 FY2015 $ 5,185,219.00 $ 2,651,070.11 FY2016 $ 4,336,405.00 $ 3,211,571.23 *FY2017 $ 2,678,346.00 $ 2,240,908.65 $ 9,753,890.22

*FY2013-FY2016 is Actual. FY2017 represents budget.

2017 Finances

Outstanding Milestone/Travel Payments to be Billed: #17 ADR Reports $57,234 #37 Transition to Supp $20,400 Travel Pending $10,000 $87,634 $275,000 $20,000 $70,000 $140,000 $90,000 $140,000 $822,634 $910,000 $87,366 ($84,482) $2,884 Fund 127 Anticipated Expenses - Balance of 2017 as of 4/25/2017 TOTAL TYLER COSTS OUTSTANDING TOTAL TYLER AND SALARY EXPENSES OUTSTANDING Fund 127 2017 Anticipated Revenue: (March-November) Consulting Costs Actual Cash Balance as of 4/25/2017 Fund 127 End of 2017 FY Anticipated Balance These numbers only anticipate expenses for outstanding project costs directly related to Tyler, anticipated salaries and contractual costs. Maintenance costs for DEC 2017-NOV2018 (Year 4) and Year 5 are not noted in these costs. Fund 127 End of Year Anticipated Revenue Less Expenses Training and Conferences eCitation Salaries/Benefits - 1/2 April-Nov 2017 Capital Equipment Third Party Software License

2018 Budget Ideas

• Estimated Revenue for 127 Fund $1.1M
• Tyler Software Maintenance $430K
• CMS Project Team $440K
• Training $30K
• eFiling & eCitation
• Development and Integrations
• Consulting Services

Tyler Project Close Out

ADR and Illinois Statistical Reporting - Both of these projects have been delivered.

• both are undergoing refinement as testing is taking place.
• State of Illinois approval is expected to take place by September.

Harris and Harris/Collections - Odyssey has collections export and import capabilities

• Development project was delivered to Kane that incorporated the unique

requirements for Agency, SAO and Clerk delinquency amount calculations.

• Additional requirements have surfaced surrounding the application of an annual

9% interest charge to cases that have previously been placed in collections. SAO Task Check List - This project has been delivered yet remains incomplete.

• In Progress. It is actively being worked on by Kane County States Attorney and

Tyler’s Development Team. This deliverable is still required by Kane County. VINES – Victim Impact Notification - This project has been delivered.

• Development project is scheduled for third quarter 2017 to improve application
• security. Kane has secure workaround for now.