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CSU, DOMINGUE Z HIL L S ACADE MIC SE NAT E ME E T ING - - PowerPoint PPT Presentation

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CSU, DOMINGUE Z HIL L S ACADE MIC SE NAT E ME E T ING NOVE MBE R 18, 2015 A DMINIST ION & F R AT INANCE H OW AR E WE DOING ? WHO ARE WE AND WHAT DO WE DO SAFETY & RELATED OPERATIONS Transportation & Parking

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SLIDE 1

ADMINIST

R AT ION & F INANCE

HOW AR

E WE DOING?

CSU, DOMINGUE Z HIL L S ACADE MIC SE NAT E ME E T ING

NOVE MBE R 18, 2015

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SLIDE 2

WHO ARE WE AND WHAT DO WE DO

SUPPORT (ADMINISTRATIVE & BUSINESS) SERVICES

 PCLASS (Procurement & Other Services  Payroll

SAFETY & RELATED OPERATIONS

 Campus Police

HUMAN RESOURCES FACILITIES & SPACE MANAGEMENT CSUDH FOUNDATION (501 (c) 3

 Commercial Services (Dining, Retail, Bookstore)  Business & Real Estate Development

BUDGET OFFICE & SERVICES

 Transportation & Parking Services  Risk Management/EHOS  Accounting Services  Sponsored Programs Post Award

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SLIDE 3

SAF E T Y & RE L AT E D OPE RAT I ONS

CAMPUS POLICE

  • Organization
  • 20 Sworn Officers (Includes Chief and Lieutenant)
  • 6 Dispatchers & Other Support Operations (2 Vacant)
  • 1 Emergency Management/Preparedness Staff (Vacant)
  • 15/16 Priorities & Accomplishments
  • Specialized Training & Planning (Including Emergency Preparedness)
  • Campus Crime Presentations & Programming
  • New Equipment & Operation
  • Body Cameras
  • Rooftop PA
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SLIDE 4

Sa fe ty & Re la te d Ope ra tio ns (Co nt.)

TRANSPORTATION & PARKING SERVICES

  • Organization
  • 4 Parking Officers (2 Vacant)
  • 3 Support Staff
  • 1 Transportation Specialist
  • 15/16 Priorities & Accomplishments
  • Multi-Year Facilities Renewal Plan
  • Lots 5A, 5B, & 7 Re-Surfacing
  • Birchknoll & Pacific View Drive Re-Surfacing
  • Lot #3 Planning/Design
  • Upgrading Lighting (LED)
  • Transit & Transportation-Related Improvements
  • Lot 3 Charging Stations
  • Long Beach Transit Option
  • Bicycle Facilities/Bus Shelter
  • ZipCar
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SLIDE 5

Sa fe ty & Re la te d Ope ra tio ns (Co nt.)

  • Organization
  • 1 MPP
  • 1 Staff
  • 15/16 Priorities & Accomplishments
  • Specialized Training (Praesidium, Facilities, Other)
  • Hazardous Materials Disposal
  • Safety Inspection (Theater, Science Laboratories, Art Studios and Other Facilities)
  • Ergonomic Work Station Evaluations
  • Reduced Overall Insurance Premiums (16/17)

RISK MANAGEMENT/EHOS

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SLIDE 6

SUPPORT SE RVI CE S (ADMI NI ST RAT I VE & BUSI NE SS)

  • Organization
  • 1 MPP (2 Vacant)
  • 16 Staff (3 Vacant)
  • 15/16 Priorities & Accomplishments
  • PCard Program

(64% Increase In Card Holders & 90% Increase In Spend)

  • TAMIS Contract Database
  • Outside Review of Polices/Procedures, Organization and Practices
  • New Direct Pay Policy (Honoraria & Independent Contractors)

PCLASS/PROCUREMENT

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SLIDE 7

Suppo rt Se rvic e s (Administra tive & Busine ss) (Co nt.)

  • Organization
  • 3 MPPS
  • 20 Staff (2 Vacant)
  • 15/16 Priorities & Accomplishments
  • Greater Communications with Individuals/Units (Requestors) When Various

Transactions Occur

  • Working with Enrollment Services On Scholarship Processing Process
  • Converting More Accounting Forms to Online

ACCOUNTING SERVICES

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SLIDE 8

Suppo rt Se rvic e s (Administra tive & Busine ss) (Co nt.)

  • Organization
  • 2 MPP (1 Vacant)
  • 3 Staff (1 Vacant)
  • 15/16 Priorities & Accomplishments
  • Fix The Faculty Salary Process (Including An Outside Review)
  • Get Up to Full Staffing
  • Communications to Individuals When Paid Late and/or Inaccurate.

PAYROLL

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SLIDE 9

Suppo rt Se rvic e s (Administra tive & Busine ss) (Co nt.)

  • Organization
  • 5 MPP (2 Vacant)
  • 5 Staff (1 Vacant/Temp)
  • 15/16 Priorities & Accomplishments
  • Implement HRM 2.0 (Create & Hire Key Positions)
  • Initiate Labor Management Committee
  • Administer Equity & Other Compensation Adjustment Processes
  • Recruitment/Employment Process Review & Re-Engineering

HUMAN RESOURCES MANAGEMENT

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SLIDE 10

Suppo rt Se rvic e s (Administra tive & Busine ss) (Co nt.)

  • Organization
  • 4 MPP (1 Vacant)
  • 81 Staff (7 Vacant)

FACILITIES SERVICES

  • 15/16 Priorities & Accomplishments (Facilities)
  • Summer, 2015 Major Renovations ALC’s & CBAPP Case Study Room
  • Classroom Renovations
  • Faculty Office Renovations (17)
  • Current Projects/Renovations
  • Advancement Call Center
  • PEGS Graduate Writing Center
  • Veterans Center
  • Central Plant Water Tower Replacement
  • Water Conservation & Other Sustainability Projects
  • Working with Ecology Club on New Nature Garden (@NS&M)
  • Bus Shelter/Bicycle Storage & Repair Design
  • Received Best Practices Award (Kenny Seeton) at UC/CSU Sustainability

Conference

  • Review of Custodial Practices & Procedures
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SLIDE 11

Suppo rt Se rvic e s (Administra tive & Busine ss) (Co nt.)

(The Last Frontier) SPACE MANAGEMENT

  • 15/16 Priorities & Accomplishments (Space)
  • Received 64 Priority Space Needs Request (Addressed Roughly

1/3-Mainly Faculty Offices Needs And Incorporating Other Into Renovations In Space Allocation Plan (Next 1- 3 Years)

  • Addressing Needed Storage to Create Space Reallocation
  • Working with Academic Affairs To Update Space/Utilization Databases
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SLIDE 12

Suppo rt Se rvic e s (Administra tive & Busine ss) (Co nt.)

CSUDH FOUNDATION (501 (c) 3)

  • Organization
  • 4 MPP (Equivalent)
  • 13 Staff (Administrative Staff)
  • 15/16 Priorities & Accomplishments
  • Address Need for Updating Existing Policies, Procedures, &

Practices To Meet Executive Orders

  • Launch Post Award Advisory Council and Expand and Improve Grants and

Contracts Administrative Services

  • Streamline Operations/Automate Processes
  • Incorporate New Revenue Sources & Shift Leases To Foundation
  • Open On-Campus Banking Services
  • Develop Dining & Retail Master Plan
  • Prepare Analyses & Support CSUDH/AEG Re-negotiations
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SLIDE 13

Suppo rt Se rvic e s (Administra tive & Busine ss) (Co nt.)

  • 15/16 Priorities & Accomplishments
  • Addressing Many Years of No REAL Departmental Budgets Managed By

Department Heads & Limited Use Of Budget Monitoring Tools

  • Operating Trust Issue = Base Allocation Vs. Annual Spend
  • Dependence Upon “Reserves”, Fund Balances, & Other 1-Time Resources
  • The CSU Human Capital Management System Does Not Support Position Control
  • Growing the Base (Re-Align Base Resources With Budgeted Expenditures)

BUDGET

  • Organization
  • 1 MPP
  • 1 Staff
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SLIDE 14

Suppo rt Se rvic e s (Administra tive & Busine ss) (Co nt.)

  • Current Approach (October – Current)
  • Identify Projected Expenditures As Either Covered By Base Resources Or Needed 1-Time

Funding By Division

  • Identify Whether Projected Non-Base Expenditures Were Formally Approved By

President/UBC & Categorize Non-Approved Expenditures By Division

  • Determine Which Non-Approved, Projected Expenditures Will Be Deferred Or

Eliminated

  • Align Available Carry Forward & 1-Time Resources to Projected “Approved”

Expenditures

  • Formulate 15/16 Budget and 16/17 – 20/21 (5-Year Fiscal Plan)
  • Identify and Implement Necessary 15/16 Fiscal Measures
  • Produce Defined Divisional/Departmental 15/16 Budgets (Base & Approved 1-Time)

15/16 Operating Trust Budget Development Process

  • Initial Approach (July/September)
  • Identify & Categorize Projected 15/16 Spend By Division
  • Align Available Carry Forward & 1-Time Resources To Address The

Delta Between Base & Projected Spend

  • Implement Fiscal Measures To Address Remaining Expenditures Gap
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SLIDE 15

SI GNI F I CANT I NI T I AT I VE S

  • Process Improvement/Re-Engineering
  • Real Budgets & Budget Monitoring
  • HRM Expanded Services & Support
  • CAMS Agreements/Relationship
  • New Center for Science & Innovation
  • Library/IT/Student Success Planning/Renovations
  • 1-Stop Student Services Center Planning/Renovations
  • LaCorte Hall, SBS, COE, & Gymnasium/Fieldhouse Renovations
  • New Student Housing (Phase I +)/Current Housing Renewal
  • Proposed Land Development & Monetization
  • Transit/Alternative Transportation Master Planning
  • Identifying Alternative Sources Of Capital (Debt & Equity)
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SLIDE 16

Sig nific a nt Initia tive s (Co nt.)

  • Key Strategic Plan Initiative
  • For Starters
  • Faculty Salary/Payroll Process
  • Recruitment/Employment Process
  • On-Boarding Process
  • Copying/Printing/Document Management
  • Customer Satisfaction Surveys – Ongoing Tool & Barometer

PROCESS IMPROVEMENT/RE-ENGINEERING

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SLIDE 17

Sig nific a nt Initia tive s (Co nt.)

EFFECTIVE BUDGETS & BUDGET MONITORING

  • Produce Divisional And Departmental Base and Approved 1-Time

Operating Budgets (Plus Carry Forward)

  • Improve Use Of Budget Monitoring/Status Reporting Tools To Support

More Effective Budget Management

  • Budget Status Monitoring (TBD)
  • Transparency/Campus Communications (Open Gov. Com)
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SLIDE 18

Sig nific a nt Initia tive s (Co nt.)

  • Value Added Support Service & Consultation (Move Beyond Mere

Transactional Services)

  • Employee Relations Council (Work More Collaboratively With

Bargaining Units)

  • Compensation (Policy & Practices)
  • Organizational Development

HRM EXPANDED SERVICES & SUPPORT

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SLIDE 19

Sig nific a nt Initia tive s (Co nt.)

  • Agreement for Planning & Operations of CAMS – January, 1990
  • Lease (5.4 Acres) & Construction Agreement – December, 1999
  • Operating Agreement – January, 2004
  • Pursue Revision of Operating Agreement/Other Agreements
  • Policy Structures
  • Cost & Approach For CAMS Students Taking Classes
  • Use Agreements/Approach

CAMS AGREEMENT/RELATIONSHIP

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SLIDE 20

NE W CE NT E R F OR SCI E NCE & I NNOVAT I ON

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SLIDE 21

L I BRARY/ I T / ST UDE NT SUCCE SS PL ANNI NG/ RE NOVAT I ONS

  • CSU’s Library Of The Future
  • Collection Management/Use of High Density Shelving
  • Expanded Learning Commons
  • Student support/Success Services (Consolidated)
  • Planning/Visioning Activity
  • Renovation & Reallocation of Space On 3rd/4th/5th Floors- North Library

Over Next Several Years

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SLIDE 22

1-ST OP ST UDE NT SE RVI CE S CE NT E R PL ANNI NG/ RE NOVAT I ONS

  • Student Affairs Initiative for Consolidating Student Transactional

Services w/”Front Desk” On 2nd Floor of Welch Hall

  • Engage A/E Consultant To Plan/Develop Operational And Space

Allocation Concepts

  • Opportunity To Improve Both Services/Space Utilization
  • Fund Actual Renovations/Relocations in Phases
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SLIDE 23

L ACORT E HAL L , SBS, COE & GYMNASI UM/ F I E L DHOUSE RE NOVAT I ONS

  • Need to Accelerate Current CSU Renovation/Capital Process
  • Develop Separate Capital Project Feasibility Studies To Get Projects

Approved And Added To The CSU 5-Year Capital Plan

  • Opportunity To Apply Alternative Sources of Capital
  • Address Deferred Maintenance/ADA/Code/Programmatic Priorities

Comprehensively

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SLIDE 24

NE W ST UDE NT HOUSI NG (PHASE 1 +)/ CURRE NT HOUSI NG RE NE WAL

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SLIDE 25
  • Proposed 500 Bed +/- Suite Style Student Housing (Phase I)
  • Site
  • Delivery Method (P3)
  • Process
  • Renew Current Housing
  • ISES Facility Condition Survey
  • Financing Challenges
  • Need For Campus Dining Facilities
  • New Student Housing (Phase II)

Ne w Stude nt Ho using (Pha se I +)/ Curre nt Ho using Re ne wa l (Co nt.)

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SLIDE 26

PROPOSE D L AND DE VE L OPME NT & MONE T I ZAT I ON

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SLIDE 27

Pro po se d L a nd De ve lo pme nt & Mo ne tiza tio n (Co nt.)

  • Urban Land Institute Technical Advisory Plan/(TAP)
  • Joint CSUDH/AEG/City of Carson Activity
  • Assess Other Development Opportunities For Current StubHub Area
  • Assess New Market-Based Development For The Campus Eastern &

Southern Periphery

  • Not Campus Academic Core
  • Land Development Committee To Review Concepts/Feasibility
  • Foundation Contract w/Development Advisor/Negotiations
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SLIDE 28

Pro po se d L a nd De ve lo pme nt & Mo ne tiza tio n (Co nt.)

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SLIDE 29

T RANSI T / AL T E RNAT I VE T RANSPORT I ON MAST E R PL ANNI NG

  • New Development = New Opportunities & Challenge
  • Potential CALTRANS Planning Grant
  • CSUDH Master Transportation Plan (Joint AEG/CSUDH Effort)
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SLIDE 30

I DE NT I F YI NG AL T E RNAT I VE SOURCE S OF CAPI T AL (DE BT & E QUI T Y)

  • New CSU Capital Project Financing Authority/Need for Alternative

Funding Sources

  • Current & Projected CSU Debt Capacity Limitations
  • EB5 (Debt)
  • Equity (Non-Debt)