Detailed requirements for 1 lot Audio Visual Presentation A. Scope of - - PDF document

Detailed requirements for 1 lot Audio Visual Presentation

• A. Scope of Work
• 1. Production of three (3) AVPs‐ two 30‐seconder interstitials and one 2‐minuter AVP
• 2. Pre‐production – Research, Conceptualization & Scriptwriting
• 3. Production shoot‐ approximately 100 man‐hours/10 days location shooting schedule (The

shoot‐ footage and video inserts, may be in Metro Manila or in nearby areas within 150 km radius of Metro Manila)

• 4. Post‐Production – non‐linear editing; Adobe Photoshop and Vector Art; motion graphics and

digital effects; 3D animation and musical scoring; interview transcription.

• B. Equipment
• 1. Video/Audio/Lighting Systems
• a. 2 Digital video cameras (HD Quality) / 2 DSLR cameras (broadcast/HD quality)
• b. Tripod/dolly
• c. Professional lighting system for interviews (at least 2400 lux)
• d. Audio recording system for interviews
• e. Boom mic/lapel
• 2. Digital video editing system should be capable of the following:
• a. Motion graphics
• b. 3D animation
• c. Digital effects/Flash Graphics
• 3. Non‐linear editing system (any of the following or similar professional video editing software)
• a. Adobe premiere pro
• C. Talent
• 1. Pre‐production –

(1) Director (1) Scriptwriter (1) Production Manager (1) Producer

• 2. Production Shoot – (1) Director

(1) Production Manager (1) Scriptwriter (1) Researcher (video/photo/data/news articles) (2) Cameraman (1) Lightman (1) Audioman (1) Production Assistant

• 3. Post‐Production – (3) On‐line Editors

(2) Graphic Artists/Animators (2) Producers (1) Scriptwriter (1) Researcher (1) Transcriptionist

(1) Music scorer (1) Voice over talent

• D. Service Level Agreement
• 1. Production Shoot Requirement
• a. Should there be any technical problems with the output of the shoot, client has the right to

require a re‐shoot

• b. Same set of specified equipment must be used all throughout the shoot to ensure

consistency and quality of video and audio.

• 2. Post‐Production Requirement
• a. All visual support required for the AVP must be provided by the supplier. Photo and video

inserts for the AVP must be HD quality or at least 300dpi.

• b. All client‐provided materials for use in the AVP should be returned to the client at the end
• f the project. Said materials shall only be used strictly/solely for this specific project.
• c. AVP is subject to re‐editing until final approval.
• d. Final edited video must be in DVD format.
• 3. Talent Requirement
• a. Producer and Production Assistant should oversee the entire editing process and take

charge in the selection of appropriate materials for the AVP.

• b. Director and Production Manager must be present at all times during the shoot.
• 4. Penalty

Supplier must submit a detailed cost breakdown of equipments and services to be rendered. Non‐compliance of service or use of equipment shall be deducted in the overall cost.

• 5. Delivery date

Final DVD copy of AVPs on or before 28 February 2014

• 6. Please see Annex A (Milestones, Expected Outputs and Reporting Arrangements)
• E. Evaluation Criteria – Supplier must submit the following for evaluation;
• 1. Sample of previous works produced and completed within the last 5 years. The total running

time of the samples must not exceed (20) minutes in length. The productions must have been completed entirely by the supplier under a contract with the public or private sector. One (1)

• f the samples must demonstrate the supplier’s ability to produce a video for internal or

external audiences for government (national or local government) or be a corporate video.

• 2. Requirements from Team Members:
• a. List of names and profiles/CVs, indicating whether they are in‐house or freelance talents,
• b. College diploma (relevant Bachelor’s Degree) or Certificate of completion of relevant

trainings/seminars (video editing, videography, scriptwriting)

• c. Proof of involvement in the production of two (2) corporate AVPs for a major

corporation/industry/association or 2 samples of individual work. F. Budgetary Requirements and Payment Schedule The total budget cost shall be P 500,000.00 which includes the professional fee and all applicable taxes paid upon completion and acceptance of final output. Note: Please see Annex B: Selection Criteria

Annex A: Milestones Target Duration Expected Output

• 1. Pre‐Production

(research, script development, location shoot/interviews) 14 calendar days after issuance of notice to proceed Video materials, script, raw footage

• 2. Production (editing)

21 calendar days after issuance of notice to proceed Offline video

• 3. Submission of draft AVP for

approval 25 days after issuance of notice to proceed Draft AVP

• 4. Submission of final approved

copy of AVP 28 days after issuance of notice to proceed or on before February 28, 2014 Final DVD copy of AVP

Annex B: EVALUATION CRITERIA WEIGHT

• A. Sample Video
• 1. 3D Animation and Flash Graphics –

Effective use of 3D animation and flash graphics 20%

• 2. Story Pacing –

Pacing of the sample AVP should just be right. Story must move forward smoothly with the appropriate transitions. 20%

• 3. Messaging Treatment –

AVP must be able to convey its message clearly. Message must be consistent and compelling enough to capture the viewer’s attention. The information provided in the AVP must be well‐researched accurate. 20%

• 4. Over‐all Impact of AVP –

Visuals should be creative and effective with a professional

• appearance. It should be engaging to target audience.

20%

• B. Qualification of Team Members (to be rated based on the

requirements submitted) 20% Total 100% **Passing rate is 85 percent

Annex C: Project Team Composition and Qualifications, with Duration of Service Expertise Minimum Qualifications Duration of Service (in person/man months) Director With at least 5 years experience related to graphic design, fine arts, motion graphics, and other creative industry fields Preferably a Film Major or a graduate

• f multimedia course

28 days Script Writer With at least 3 years experience in script writing for AVPs or similar projects 28 days Production Manager With at least 3 years experience in conceptualization, planning and coordination of similar projects 28 days Producer With at least 3 years experience in managing AVP projects including reading, researching and assessing ideas 28 days Researcher With at least 2 years experience in video research 28 days Cameraman With at least 3 years experience in photography and videography 28 days Lightman With at least 1 year experience in setting up and operation lighting equipment. Familiar with various lighting techniques 28 days Audioman With at least 1 year experience in setting up appropriate audio equipment 28 days Production Assistant With at least 1 year experience in working on similar projects 28 days Transcriptionist With at least 1 year experience in producing transcript for TV or AVPs 28 days Music Scorer Must have at least 1 year experience in musical scoring for AVPs 28 days Voice Over Talent Must have done at least 5 voice over projects for commercial or corporate AVPs 28 days