[PPT] - FY20 Superintendents Proposed Budget Department of Digital PowerPoint Presentation

SLIDE 1

Loudoun County School Board

FY20 Superintendent’s Proposed Budget

Department of Digital Innovation

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SLIDE 2

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Vision Statement

Digital Innovation

To deliver a robust digital learning environment that fosters creativity, boosts efficiency, and enables access to the world.

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Future Ready Service Design

Digital Innovation

Digital Experience
Technology Acquisition
Information Security
Project Management
Communications

Engineering

Data Center Operations
Endpoint Management
Technology Support

Center

Enterprise Support &

Analytics

Data Science & Digital

Solutions

Enterprise Records

Management

Enterprise Solutions Infrastructure and Engineering Digital Experience Assistant Superintendent

SLIDE 4

Infrastructure upgrades and

bandwidth optimization

Implementation of division-wide

use of Google EDU

Increase data integration of

LCPS’s instructional applications

DDI has completely redesigned
ur department and budget
Prioritize critical digital tools

and the implementation of 1:1 student devices

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Strategic G Goal: D Develop

p k

knowl wledgeable c critica cal t thinkers, com communicators, s, col collaborator

rs, cr

creators, s, and con contributor

rs

Digital Innovation

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Strategic G Goal: D Develop

p k

knowl wledgeable c critica cal t thinkers, com communicators, s, col collaborator

rs, cr

creators, s, and con contributor

rs

Digital Innovation

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DDI organizational Redesign

efforts

Align responsibilities and

processes reducing complexities and overlap

Information Technology Service

Management (ITSM) process

Implementation of Data

Analytics practice

Multi-year professional learning

series to transform the Technology Assistant position

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Strategic ic Goal: l: Cult ltiv ivate a hig igh h performin ing team of professio iona nals fo focused o

n o
ur mi

mission an and d go goal als

Digital Innovation

SLIDE 7

Gaggle Student Safety

monitoring of Google G-suite and Office 365

Redesign LCPS Active Directory
Improve software review and

deployment processes

Expansion of StudentVUE and

ParentVUE

Continuous improvement in the

area of student data privacy and information security

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Strategic Goal al: Del eliver eff effective an and d eff efficient suppo pport fo for student success

Digital Innovation

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Placing the Priority on Students

81% 19% Classroom Outside Classroom

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FY20 Expenditure Changes

PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations

$1.6

Reallocations

($0.9)

Other Operations and Maintenance

$6.6

Total 5.0 $10.7

Digital Innovation

DDI Budget begins on page 139

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FY20 Expenditure Changes

PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations

$1.6

Reallocations

($0.9)

Other Operations and Maintenance

$6.6

Total 5.0 $10 10.7

Digital Innovation

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Other Growth Staffing Standard

Digital Innovation Page: 323

Position FY19 Staffing Standard FY20 New FTE $ in millions Service Desk Analyst 1.0 per Service Desk 1.0 per 5,500 FTEs 1.0 $0.1 Service Desk Technician 1.0 per 5 High School Clusters 1.0 per 3,000 FTEs 1.0 $0.1 Digital Experience Lead Systems Specialist 1.0 per High School Cluster and Academies of Loudoun 1.0 per 5,200 enrollment 1.0 $0.1 Total 3.0 $0.3

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Other Growth Staffing

PRIMARY CHANGES FTE $ in millions Enterprise Support Specialist 1.0 $0.1 Total 1.0 $0.1

Digital Innovation Page: 344

We have 4 Enterprise Support Specialists serving 96 locations. That's 24 locations (including parents and students) for each specialist to serve.

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Other Growth Operating

PRIMARY CHANGES FTE $ in millions Data circuit needs in new schools

$0.1

Increase in renewal of maintenance contracts

$0.1

Technology requests for new positions (division wide)

$0.3

Total

$0.5

Digital Innovation Page: 146

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FY20 Expenditure Changes

PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations

$1.6

Reallocations

($0.9)

Other Operations and Maintenance

$6.6

Total 5.0 $10.7

Digital Innovation

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PRIMARY CHANGES FTE $ in millions Technology Assistant/Digital Experience Specialist Reclassification (from Level 11 to Level 13), Contract Extension (from 10 to 11 months) and Extend Daily Hours (from 7 to 8 hours)

$1.9

Total

$1.9

Enhancements – Staffing Standard (cont.)

Digital Innovation Pages: 395-397

 Reductions of $0.9 million in operations and maintenance accounts were made to offset this cost.

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New Digital Experience Structure

2019 Service Model

Supervisor of Digital Experience Digital Experience Coordinator Digital Experience Lead Digital Experience Specialist

Previous Service Model

Super ervis isor Coor Coordinator Ser ervic ice Des esk A Analy lyst Ser ervic ice Des esk T T ec echnic nicia ian Comput uter T T ec echni nicia ian Comput uter T T ec echni nicia ian I n II Coor Coordinator Lea ead S System em S Spec ecia iali list System S Spec ecia ialis list Coor Coordinator Audio io V Visua ual T l T ec echnic hnicia ian Cable T le T ec echni nicia ian

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Position FY19 Staffing Standard FY20 Enhancement FTE

$ in millions

Digital Experience Specialist N/A 1.0 per 700 enrollment

117.5

Technology Assistant, ES

Enrollment 0.5 per 300-499 1.0 per 500-999 1.5 per 1,000-1,799 2.0 per 1,800+

N/A

(49.5)

Technology Assistant, MS

Enrollment 1.0 per 500-1,499 1.5 per 1,500-1,799 2.0 per 1,800+

(17.5)

Technology Assistant, HS

(including Douglass and Academies of Loudoun)

Enrollment 1.0 <1,399 1.5 per 1,400-1,799 2.0 1,800+

(25.5)

Computer Technician

1.0 per High School and Admin Cluster

(15.0)

Computer Technician II

1.0 per 5 High School Clusters

(3.0)

Audio Visual Technician

No FY19 Standard

(7.0)

Total

0.0 $0.0

Enhancements - Staffing Standard

Digital Innovation Page: 387

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PRIMARY CHANGES FTE $ in millions Data Modeler 1.0 $0.1 Total 1.0 $0.1

Enhancements – Other Staffing

Digital Innovation Pages: 322, 343

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Enhancements - Other Operating

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PRIMARY CHANGES FTE $ in millions Increase Bandwidth at 1:1 ES Schools

$0.2

Computer Science Robotics Kits (ES, MS)

$0.2

Total*

$0.5

Digital Innovation Page: 146

*May not total due to rounding

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FY20 Expenditure Changes

PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations

$1.6

Reallocations

($0.9)

Other Operations and Maintenance

$6.6

Total 5.0 $10.7

Digital Innovation

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FY20 Restorations

PRIMARY CHANGES FTE $ in millions Classroom Computers

$1.6

Total

$1.6

Page: 146 Digital Innovation

Belmont Station ES
Briar Woods HS
Cardinal Ridge ES
Cool Spring ES
Eagle Ridge MS
Farmwell Station MS
Freedom HS
Horizon ES
Heritage HS
Hutchison Farm ES
Kenneth Culbert ES
Liberty ES
Mill Run ES
Moorefield Station ES
Potomac Falls HS
Potowmack ES
Park View HS
Round Hill ES
Riverside ES
Seldens Landing ES
Stone Hill MS

FY20 Computer Refresh Schools

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FY20 Expenditure Changes

PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations

$1.6

Reallocations

($0.9)

Other Operations and Maintenance

$6.6

Total 5.0 $10.7

Digital Innovation

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FY20 Reallocations

PRIMARY CHANGES FTE $ in millions Reduction in installation services due to Technology Assistant/Digital Experience Specialist contract extensions

($0.3)

Realignment of Service Contracts and Reduction in Supplies

($0.1)

Renegotiated Contracts

($0.2)

Reallocation to Support Other DDI priorities

($0.3)

Total

($0.9)

Pages: 145, 146 Digital Innovation

 These reductions in operations and maintenance accounts were made to offset the cost of the Technology Assistant/Digital Experience Specialist reclassification.

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FY20 Expenditure Changes

PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations

$1.6

Reallocations

($0.9)

Other Operations and Maintenance

$6.6

Total 5.0 $10.7

Digital Innovation

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Other Operations & Maintenance

PRIMARY CHANGES FTE $ in millions Interactive Whiteboard Refresh

$2.3

Wireless Access Refresh (ES)

$1.8

Network Upgrade

$0.9

Equipment for Internet, VPN, DMZ

$0.5

Amazon Web Services

$0.2

Software Maintenance

$0.2

Consulting for Data Analytics

$0.1

Other

$0.6

Total

$6.6

Digital Innovation Page: 146

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The proposed IWB refresh model is differentiated based on

instruction level (elementary and secondary).

Roughly 1000 boards will be replaced annually.
Ensures sustainable funding for on-going replacement
Leverage the latest collaboration technology

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Other Operations & Maintenance

FY20 FY21 FY22 FY23 FY24 Primary 11 3 15 20 6 Secondary 13 10 3 1 7 Total 24 13 18 21 13

Schools Refreshed per Year

Pages: 398 - 403

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Wireless Network Refresh

FY19 - Secondary schools have been addressed to

support the new student technology refresh.

FY20 - Upgrade all wireless access points and

associated infrastructure in our elementary schools.

Average Cost per School: $31,000

000

Wireless Controller - $6,000 (one per school)
Wireless Access Point - $500 each (average of 50

per school)

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Other Operations & Maintenance

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FY20 Expenditure Changes

Digital Innovation

PRIMARY CHANGES FTE $ in millions Enrollment Growth 4.0 $0.9 Enhancements 1.0 $2.5 Restorations

$1.6

Reallocations

($0.9)

Other Operations and Maintenance

$6.6

Total 5.0 $10 10.7