SLIDE 1
F OI P L ia iso n Offic e r (F L O) Me e ting April 23, 2020
MANAGING INF ORMAT ION PRIVACY & SE CURIT Y RE MOT E L Y
Pr e se nte d by: Mar y Golab, IPO In c ollabor ation with Damian Hollow, URO & She lle y Gar r e tt, CISO Offic e
MANAGING INF ORMAT ION PRIVACY & SE CURIT Y RE MOT E L Y - - PowerPoint PPT Presentation
MANAGING INF ORMAT ION PRIVACY & SE CURIT Y RE MOT E L Y - - PowerPoint PPT Presentation
MANAGING INF ORMAT ION PRIVACY & SE CURIT Y RE MOT E L Y Pr e se nte d by: Mar y Golab, IPO In c ollabor ation with Damian Hollow, URO & She lle y Gar r e tt, CISO Offic e F OI P L ia iso n Offic e r (F L O) Me e ting
SLIDE 2
SLIDE 3
E xpe c tations Re ality
Working F rom Home … ..
SLIDE 4
WHAT DO I NE E D T O RE ME MBE R WHE N WORKING F ROM HOME ?
Manage It Pr
- te c t It
Se c ur e It
SLIDE 5
MANAGI NG & PROT E CT I NG I NF ORMAT I ON RE MOT E L Y
SLIDE 6
KE Y ME SSAGE S
- Conside r
alte r native s to pape r appr
- val pr
- c e sse s
- Manage your
infor mation/ r e c or ds in “r e al time ”
- Ke e p to the fac ts
- Ide ntify an “offic e of
r e c or d”
- Use “shar
ing” in Google Dr ive
- Adopt naming
c onve ntions
SLIDE 7
KE Y ME SSAGE S - CONT INUE D… .
- Ge t r
id of tr ansitor y r e c or ds – its okay!
- Consult r
e te ntion sc he dule s
- Pr
- te c t what you ke e p
- E
nsur e your home c ompute r is se c ur e
- Avoid pr
inting if possible
SLIDE 8
INF ORMAT ION SE CURIT Y - T HINGS T O T HINK ABOUT WHE N WORKING RE MOT E L Y
SLIDE 9
KE Y ME SSAGE S
- Online / e ma il sc a ms – WAT
CH OUT !!!
- Ma ke sure your c ompute r is se c ure
- Ma ke sure you a re in a re mote se ssion – U of A
E nvironme nt
- Ma ke sure your de vic e s a re e nc rypte d
- T
ra nsmit informa tion ba se d on its se nsitivity
SLIDE 10
Pr
- te c ting and Managing Unive r
sity Re c or ds Whe n Wor king F r
- m Home
https:/ / www.ua lb e rta .c a / unive rsity-re c o rds-o ffic e / inde x.html (NOT E : Sc a nne d Sig na ture s a s Offic ia l Re c o rds, T ip She e t fo r Na ming Co nve ntio n a re links within)
IST We b Site (multiple guidanc e doc ume nts)
https:/ / ist.ua lb e rta .c a / wo rking -re mo te ly
Unive r sity of Albe r ta COVID- 19 we b site
https:/ / www.ua lb e rta .c a / c o vid-19/ inde x.html
OIPC E mail Guide line s
https:/ / www.o ipc .a b .c a / me dia / 991322/ g uide _ma na g ing _e ma il_ma r2019 .pdf
He lpful L inks
SLIDE 11
Online Me e tings and Classe s
https:/ / www.ua lb e rta .c a / c hie f-info rma tio n-se c urity-o ffic e r/ o nline - me e ting s-a nd-c la sse s/ inde x.html
Se c ur e ly Wor king F r
- m Home
https:/ / www.ua lb e rta .c a / c hie f-info rma tio n-se c urity-o ffic e r/ se c ure ly- wo rking -fro m-ho me .html
Mor e He lpful L inks…
SLIDE 12